Administrative Receptionist

Allied Universal; Flowood (MS); On-site; USD 19,000 - 27,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

AD&D

Disability insurance

Paid holidays

Job summary

Allied Universal is hiring an Administrative Receptionist in Flowood, Mississippi. This hands-on role serves as the branch administration point, handling employee files, benefits inquiries, and payroll-related tasks, while supporting HR processes and office operations.

The successful candidate will have a high school diploma, strong Microsoft Office skills, and the ability to multi-task in a busy environment, with occasional travel for orientation in remote areas.

Qualifications

• High School diploma or equivalent required.
• Experience in a professional administrative environment preferred.
• Ability to focus and multi-task in a busy setting.
• Calm, professional handling of stressful situations.
• Strong MS Office skills and office technology use.
• Ability to initiate and prioritize multiple assignments.

Responsibilities

• Maintain employee files and benefit records for compliance.
• Assist with open enrollment and benefit questions with HR.
• Administer uniform program and maintain related files.
• Support workers' compensation paperwork and notes.
• Coordinate LOA paperwork and return-to-work information.
• Update WinTeam data and liaise with Payroll.
• Answer unemployment claim inquiries from vendors.
• Support HR audits and monthly reporting.
• Coordinate employee relations programs under HR guidance.

Skills

Multi-tasking

Office software

Communication

Organizational skills

Education

High School diploma or equivalent

College degree (preferred)

Tools

WinTeam

iCIMS

DOMO

Job description

Company Overview:

Allied Universal®, North America’s leading security and facility services company, offers rewarding careers that provide you a sense of purpose. While working in a dynamic, welcoming, and collaborative workplace, you will be part of a team that contributes to a culture that positively impacts the communities and customers we serve.

Allied Universal® is hiring an Administrative Receptionist in Flowood, Mississippi. The Administrative Receptionist is responsible for being a specific contact for branch management for all general benefit issues, resolution of payroll discrepancies, compliance reporting, uniform/equipment management, and unemployment claims. This hands-on position is responsible for branch-level administration.

Administrative Receptionist

Starting Base Pay: $16.50 per hour.

Must have a valid drivers license with a clean drivers record.

Must be able to drive and conduct New Employee Orientation classes in remote areas.

RESPONSIBILITIES:

• Maintain employee personnel, medical, and benefit files; maintains branch I-9 files in accordance with company policies and legal policies
• Assist Corporate Human Resources with the annual open enrollment process; provide first-line answers to benefit related questions or works with corporate benefits to identify answers for employees
• Oversee administration of company uniform program, including sizing, issuance of uniforms, timely return of uniforms, assistance with replacements, and maintaining all paper and electronic files associated with the program
• Assist with the workers’ compensation claims management by issuing and obtaining claim paperwork, collecting statements, and coordinating with Corporate Human Resources on doctor’s notes and return to work programs
• Receive initial notices from employees and supervisors for leave of absence requests/needs and coordinates with Corporate LOA department to provide initial information and oversee flow of related paperwork
• Maintain post-hire WinTeam data entry; coordinatee with Payroll to ensure changes are completed properly; respond to questions as needed
• Receive inquiries from outside vendors on unemployment claims
• Under the direction of Corporate Human Resources, conduct HR-related audits on a monthly basis; processes weekly reports
• Coordinate employee relations programs under the direction of Corporate Human Resources

QUALIFICATIONS:

• High School diploma or equivalent
• Prior work experience in a professional administrative environment
• Able to focus and multi-task in a busy environment
• Ability to successfully handle stressful situations in a calm and professional manner
• Effective management skills; able to coordinate with multiple employees with diverse personalities and engage them to perform at optimum levels
• Highly proficient and fully functional in all Microsoft Office applications and able to effectively utilize all available office management technology
• Ability to take initiative, successfully handle and prioritize multiple competing assignments and effectively manage deadlines

PREFERRED QUALIFICATIONS:

• College degree in business, human resources, or related field of study
• Human resources and/or recruiting experience
• Experience using iCIMS or other Applicant Tracking System
• Experience using WinTeam or other Human Resources Information System
• Experience using DOMO or other business intelligence tool

BENEFITS:

• Medical, dental, vision, basic life, AD&D, and disability insurance
• Eight paid holidays annually, five sick days, and four personal days
• Vacation time offered at an accrual rate of 3.08 hours biweekly. Unused vacation is only paid out where required by law.

Allied Universal® is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race/ethnicity, age, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, protected veteran status or relationship/ association with a protected veteran, or any other basis or characteristic protected by law. For more information: www.aus.com

If you have difficulty using the online system and require an alternate method to apply or require an accommodation, please contact our local Human Resources department. To find an office near you, please visit: www.aus.com/offices.