Administrative Projects & Budget Coordinator

Navajo Tribal Utility Authority; Arizona; On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Navajo Preference

Navajo Veteran Preference

Equal Opportunity Employer

Job summary

Navajo Tribal Utility Authority is seeking an administrative professional to support the Manager with confidential clerical tasks in a dynamic utility division.

The role focuses on tracking projects, preparing budget reports, drafting documents, and coordinating forms control and procedures across departments. Strong MS Office skills and a valid driver’s license are required to ensure efficient office operations within the district.

Qualifications

• High School Diploma or GED.
• Associates’ Degree in Business Administration or Office Administration.
• 3-5 years’ Administrative experience.
• 3-5 years’ experience in Computer Systems.
• Proficient in MS Office Suite (Word, Excel, Access, PowerPoint, Project Management, and Outlook).
• Requires a Valid Driver’s License (subject to motor vehicle review)

Responsibilities

• Provides confidential administrative support to the Manager.
• Tracks and monitors status of special projects or assignments on an ongoing basis.
• Tracks and monitors budgets and provides an accurate report to the District Manager and Management.
• Composes letters and memorandums from dictation, verbal direction or from knowledge of company policy or procedures.
• Plans and coordinates the development and maintenance of such activities as forms control, control procedures, efficiency of intra-company communications, office equipment controls, and clerical work standards.
• Supervises the investigation of existing and proposed administrative systems and procedures; makes recommendations directed toward simplification and improvements, and plans and coordinates their implementation.
• Assists in establishing quality levels and standards of secretarial and clerical functions within the division.
• Researches information, compiles statistics, gathers and computes various data.
• Screens visitors, telephone calls, incoming mail, publications and other correspondence. Answers inquiries on procedures and policies relating to departmental functions.
• Disseminates work to clerical staff, establishes priorities and resolves problems relating to the day-to-day operations.
• Coordinates processing of paperwork and records changes among several departments.
• Collects information needed by supervisor for conference and reports.
• Meets with department heads regarding clerical needs and provides counsel regarding scope and process of project requests.
• Resolves routine problems in work area.
• Proofs and edits work of others.
• Makes arrangements for meetings and coordinates facilities.
• Performs other related duties as assigned or requested.

Skills

Administrative experience

MS Office proficiency

Valid driver’s license

Education

Associate degree in Business Administration or Office Administration

Tools

MS Office Suite (Word, Excel, Access, PowerPoint, Project Management, Outlook)

Job description

Navajo Tribal Utility Authority is seeking an administrative professional to support the Manager with confidential clerical tasks in a dynamic utility division.

The role focuses on tracking projects, preparing budget reports, drafting documents, and coordinating forms control and procedures across departments. Strong MS Office skills and a valid driver’s license are required to ensure efficient office operations within the district.