Administrative Project Specialist - APS5028-TP9

Great Clips; Columbia (SC); Hybrid; USD 60.000 - 90.000; Vollzeit

Benefits dieser Stelle

Professional development

Flexible work options

Supportive team culture

Zusammenfassung

Great Clips is seeking a detail-oriented Administrative Project Specialist for a full-time contract to help ensure smooth execution of company initiatives. You will coordinate admin tasks across multiple projects, support project managers, and prepare reports and meeting notes.

The role requires strong organizational and communication skills, the ability to multitask, and meticulous attention to detail in a fast-paced environment. Flexible remote, hybrid, or onsite options are available.

Qualifikationen

• Associate's or bachelor's degree in Business Administration, Project Management, or related field.
• 2–4 years of experience in administrative support, project coordination, or office management.
• Strong proficiency with Microsoft Office Suite and project management software.
• Excellent communication, organization, and time-management skills.
• Keen attention to detail with the ability to handle sensitive information.
• Ability to work independently while juggling multiple priorities and meeting deadlines.

Aufgaben

• Coordinate and track administrative aspects of multiple projects to meet timelines and deliverables.
• Prepare documentation, schedule meetings, and maintain calendars and project files.
• Draft and distribute reports, agendas, and meeting notes.
• Communicate professionally with internal teams, external partners, and stakeholders.
• Analyze project data for status updates and decision-making.
• Assist with budgeting, procurement, and resource allocation as directed.
• Identify bottlenecks and suggest process improvements.
• Maintain confidential records and project logs.
• Ensure compliance with guidelines and policies.
• Support onboarding and training for special projects.

Kenntnisse

Communication

Time management

Organizational skills

Attention to detail

Multitasking

Ausbildung

Associate's or Bachelor's degree in Business Administration or related field

Tools

Microsoft Office

Project management software

Jobbeschreibung

We are seeking a detail-oriented and proactive Administrative Project Specialist to join our organization on a full-time contract basis. This key role combines administrative expertise with project support to help ensure successful execution of company initiatives. The ideal candidate thrives in a fast-paced setting, excels at multitasking, and demonstrates exceptional organizational skills.

Key Responsibilities:

• Coordinate and track administrative aspects of multiple projects, ensuring timelines and deliverables are met.
• Support project managers by preparing documentation, scheduling meetings, and maintaining calendar invites and project files.
• Draft, edit, and distribute reports, presentations, agendas, and meeting notes.
• Communicate clearly and professionally with internal teams, external partners, and stakeholders.
• Assist with gathering, analyzing, and organizing project data for status updates and decision-making.
• Process administrative tasks such as budgeting, procurement, and resource allocation as directed.
• Identify workflow bottlenecks and recommend process improvements for greater efficiency.
• Maintain accurate and confidential records, databases, and project logs.
• Monitor compliance with project guidelines, company policies, and regulatory requirements.
• Support onboarding and training of team members as needed for special projects.

Qualifications:

• Associate's or bachelor's degree in Business Administration, Project Management, or a related field preferred.
• 2–4 years of experience in administrative support, project coordination, or office management roles.
• Strong proficiency with Microsoft Office Suite and project management software.
• Excellent communication, organization, and time-management skills.
• Keen attention to detail with the ability to handle sensitive or confidential information.
• Ability to work independently while juggling multiple priorities and meeting deadlines.
• Team player attitude with proactive problem-solving skills.

Compensation & Contract Benefits:

• Annual Contract Rate:$60,000–$90,000 per year, commensurate with experience and responsibilities.
• Schedule: Full-time, approximately 40 hours per week.
• Contract Duration: Initial contract period, with possibility for renewal or extension.
• Work Arrangement: Flexible remote, hybrid, or onsite options available, subject to company policies.
• Professional Development: Access to training, upskilling, and career growth opportunities.
• Supportive Team: Collaborate with experienced professionals in a positive workplace culture.

Qualified applicants will be contacted for an interview.

Equal Opportunity Employer: We welcome applicants from all backgrounds and are committed to providing an inclusive work environment for everyone.