Administrative Project Specialist - APS5028-JT6

Great Clips; Rochester (MN); Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

Training & Upskilling

Career Growth Opportunities

Flexible work arrangements

Positive workplace culture

Job summary

Great Clips seeks a detail-oriented Administrative Project Specialist on a full-time contract basis. This role blends administrative duties with project support to help ensure initiative execution.

The ideal candidate thrives in a fast-paced setting, multitasks well, and demonstrates strong organizational skills. Responsibilities include coordinating multiple projects, preparing documentation, and maintaining calendars.

Qualifications

• Associate's or bachelor's degree in Business Administration, Project Management, or related field preferred.
• 2–4 years of experience in administrative support, project coordination, or office management roles.
• Strong proficiency with Microsoft Office Suite and project management software.
• Excellent communication, organization, and time-management skills.
• Keen attention to detail with the ability to handle sensitive or confidential information.

Responsibilities

• Coordinate and track administrative aspects of multiple projects, ensuring timelines and deliverables are met.
• Prepare documentation, schedule meetings, and maintain calendar invites and project files.
• Draft, edit, and distribute reports, presentations, agendas, and meeting notes.
• Communicate clearly with internal teams, external partners, and stakeholders.
• Gather, analyze, and organize project data for status updates and decision-making.
• Handle budgeting, procurement, and resource allocation as directed.
• Identify workflow bottlenecks and recommend process improvements.

Skills

Detail-oriented

Proactive

Administrative support

Project coordination

Microsoft Office

Education

Associate's degree

Bachelor's degree

Tools

Project management software

Job description

We are seeking a detail-oriented and proactive Administrative Project Specialist to join our organization on a full-time contract basis. This key role combines administrative expertise with project support to help ensure successful execution of company initiatives. The ideal candidate thrives in a fast-paced setting, excels at multitasking, and demonstrates exceptional organizational skills.

Key Responsibilities:

• Coordinate and track administrative aspects of multiple projects, ensuring timelines and deliverables are met.
• Support project managers by preparing documentation, scheduling meetings, and maintaining calendar invites and project files.
• Draft, edit, and distribute reports, presentations, agendas, and meeting notes.
• Communicate clearly and professionally with internal teams, external partners, and stakeholders.
• Assist with gathering, analyzing, and organizing project data for status updates and decision-making.
• Process administrative tasks such as budgeting, procurement, and resource allocation as directed.
• Identify workflow bottlenecks and recommend process improvements for greater efficiency.
• Maintain accurate and confidential records, databases, and project logs.
• Monitor compliance with project guidelines, company policies, and regulatory requirements.
• Support onboarding and training of team members as needed for special projects.

Qualifications:

• Associate's or bachelor's degree in Business Administration, Project Management, or a related field preferred.
• 2–4 years of experience in administrative support, project coordination, or office management roles.
• Strong proficiency with Microsoft Office Suite and project management software.
• Excellent communication, organization, and time-management skills.
• Keen attention to detail with the ability to handle sensitive or confidential information.
• Ability to work independently while juggling multiple priorities and meeting deadlines.
• Team player attitude with proactive problem-solving skills.

Compensation & Contract Benefits:

• Annual Contract Rate:$60,000–$90,000 per year, commensurate with experience and responsibilities.
• Schedule: Full-time, approximately 40 hours per week.
• Contract Duration: Initial contract period, with possibility for renewal or extension.
• Work Arrangement: Flexible remote, hybrid, or onsite options available, subject to company policies.
• Professional Development: Access to training, upskilling, and career growth opportunities.
• Supportive Team: Collaborate with experienced professionals in a positive workplace culture.

Qualified applicants will be contacted for an interview.

Equal Opportunity Employer: We welcome applicants from all backgrounds and are committed to providing an inclusive work environment for everyone.