Administrative Project Specialist - APS5028-BR3

Great Clips; Pasadena (CA); Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

Professional development

Career growth

Flexible work options

Job summary

Great Clips is seeking an Administrative Project Specialist on a full-time contract basis. This role blends administrative expertise with project support to ensure initiatives are executed on time.

The ideal candidate thrives in a fast-paced environment with strong organizational skills and multitasking abilities. You will coordinate multiple projects, prepare documentation, schedule meetings, and maintain calendars and project files, while ensuring confidentiality and regulatory compliance.

Qualifications

• Associate's or bachelor's degree in Business Administration, Project Management, or related field preferred.
• 2–4 years of administrative support, project coordination, or office management experience.
• Strong proficiency with Microsoft Office Suite and project management software.
• Excellent communication, organization, and time-management skills.
• Keen attention to detail with handling sensitive information.
• Ability to work independently while juggling multiple priorities and deadlines.
• Team player attitude with proactive problem-solving skills.

Responsibilities

• Coordinate and track administration of multiple projects to meet timelines and deliverables.
• Prepare documentation, schedule meetings, and maintain calendars and project files.
• Draft, edit, and distribute reports, presentations, agendas, and meeting notes.
• Communicate clearly and professionally with internal teams, external partners, and stakeholders.
• Assist with gathering, analyzing, and organizing project data for status updates and decision-making.
• Process budgeting, procurement, and resource allocation as directed.
• Identify workflow bottlenecks and recommend process improvements for greater efficiency.
• Maintain confidential records, databases, and project logs.
• Monitor compliance with project guidelines, company policies, and regulatory requirements.
• Support onboarding and training of team members as needed for special projects.

Skills

Administrative support

Project coordination

Microsoft Office

Communication

Time management

Attention to detail

Independence

Teamwork

Education

Associate's/Bachelor's in Business Administration or Project Management

Tools

Microsoft Office Suite

Project management software

Job description

We are seeking a detail-oriented and proactive Administrative Project Specialist to join our organization on a full-time contract basis. This key role combines administrative expertise with project support to help ensure successful execution of company initiatives. The ideal candidate thrives in a fast-paced setting, excels at multitasking, and demonstrates exceptional organizational skills.

Key Responsibilities:

• Coordinate and track administrative aspects of multiple projects, ensuring timelines and deliverables are met.
• Support project managers by preparing documentation, scheduling meetings, and maintaining calendar invites and project files.
• Draft, edit, and distribute reports, presentations, agendas, and meeting notes.
• Communicate clearly and professionally with internal teams, external partners, and stakeholders.
• Assist with gathering, analyzing, and organizing project data for status updates and decision-making.
• Process administrative tasks such as budgeting, procurement, and resource allocation as directed.
• Identify workflow bottlenecks and recommend process improvements for greater efficiency.
• Maintain accurate and confidential records, databases, and project logs.
• Monitor compliance with project guidelines, company policies, and regulatory requirements.
• Support onboarding and training of team members as needed for special projects.

Qualifications:

• Associate's or bachelor's degree in Business Administration, Project Management, or a related field preferred.
• 2–4 years of experience in administrative support, project coordination, or office management roles.
• Strong proficiency with Microsoft Office Suite and project management software.
• Excellent communication, organization, and time-management skills.
• Keen attention to detail with the ability to handle sensitive or confidential information.
• Ability to work independently while juggling multiple priorities and meeting deadlines.
• Team player attitude with proactive problem-solving skills.

Compensation & Contract Benefits:

• Annual Contract Rate:$60,000–$90,000 per year, commensurate with experience and responsibilities.
• Schedule: Full-time, approximately 40 hours per week.
• Contract Duration: Initial contract period, with possibility for renewal or extension.
• Work Arrangement: Flexible remote, hybrid, or onsite options available, subject to company policies.
• Professional Development: Access to training, upskilling, and career growth opportunities.
• Supportive Team: Collaborate with experienced professionals in a positive workplace culture.

Qualified applicants will be contacted for an interview.

Equal Opportunity Employer: We welcome applicants from all backgrounds and are committed to providing an inclusive work environment for everyone.