Administrative Project Coordinator, UVA Facilities

The Rector & Visitors of the University of Virginia; Charlottesville (VA); On-site; USD 48,000 - 95,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

Paid Time Off

Retirement Savings

Disability Insurance

Health Saving Plans

Flexible Spending Accounts

Job summary

UVA Health is seeking an Administrative Project Coordinator within Facilities to serve as a central resource for communication, coordination, documentation, and project support across operations. You will partner with leaders, project teams, and stakeholders to keep information organized, projects on track, and administrative functions executed with excellence.

This role blends administrative expertise with project coordination, process improvement, and operational support in a mission-driven

Qualifications

• Bachelor's Degree or combination of education and related experience in lieu of a degree required.
• 3+ years of relevant experience required.
• No licensure required.

Responsibilities

• Coordinate meetings, develop agendas, document meeting minutes, and manage follow-up actions.
• Provide calendar management and scheduling support for leaders and project teams.
• Track project requests, deliverables, timelines, and status updates across multiple initiatives.
• Create presentations, reports, and professional communications for operational and leadership needs.
• Organize and maintain records, documentation, and departmental information systems.
• Develop sustainable workflows and tracking tools that improve visibility and efficiency.
• Support business operations by coordinating information across departments and stakeholders.
• Manage incoming requests and help ensure timely completion of projects and action items.
• Contribute to process improvement efforts that strengthen communication, organization, and project execution.

Skills

Project coordination

Administrative experience

Process improvement

Education

Bachelor's Degree

Job description

Behind every successful healthcare environment is a team ensuring critical projects, facilities, and operations run seamlessly. As an Administrative Project Coordinator with Facilities, you will play a highly visible role supporting the systems, processes, and project coordination that help UVA Health deliver exceptional care, research, and education.

This is an outstanding opportunity for a highly organized professional who enjoys bringing structure to complex work, managing information across multiple stakeholders, and helping projects move from concept to completion. More than a traditional administrative position, this role combines administrative expertise, project coordination, process improvement, and operational support in a mission-driven healthcare environment.

The Role

As the Administrative Project Coordinator, you will serve as a central resource for communication, coordination, documentation, and project support across Facilities operations. You will partner with leaders, project teams, and stakeholders to ensure information is organized, projects remain on track, and critical administrative functions are executed with excellence.

In a typical day, you may:

• Coordinate meetings, develop agendas, document meeting minutes, and manage follow-up actions.
• Provide calendar management and scheduling support for leaders and project teams.
• Track project requests, deliverables, timelines, and status updates across multiple initiatives.
• Create presentations, reports, and professional communications for operational and leadership needs.
• Organize and maintain records, documentation, and departmental information systems.
• Develop sustainable workflows and tracking tools that improve visibility and efficiency.
• Support business operations by coordinating information across departments and stakeholders.
• Manage incoming requests and help ensure timely completion of projects and action items.
• Contribute to process improvement efforts that strengthen communication, organization, and project execution.

This role is ideal for someone who thrives in a fast-paced environment, enjoys solving problems, and takes pride in creating order from complexity. Success comes from strong organizational skills, initiative, adaptability, and the ability to balance multiple priorities while maintaining exceptional attention to detail.

Why UVA Health

UVA Health is one of the nation's leading academic health systems, where innovation, collaboration, and excellence come together to improve lives every day. As part of Facilities, your work directly supports the environments where patient care, groundbreaking research, and education take place.

What makes this opportunity special:

• Meaningful impact on healthcare operations through work that supports patient care and organizational success.
• A highly collaborative and supportive team culture built on partnership, trust, and shared goals.
• Strong organizational stability with a team known for long tenure and employee retention.
• Broad exposure to projects and initiatives across a diverse portfolio of facilities and operational functions.
• Opportunity to build systems and processes that enhance department effectiveness and long‑term success.
• Direct interaction with leadership and project teams, providing visibility and opportunities for professional growth.
• A mission-driven environment where your contributions help support one of the region's premier healthcare organizations.

This position offers the chance to make a measurable difference while developing valuable experience in project coordination, operations, facilities support, and organizational process improvement.

Why People Love Living in Charlottesville

Charlottesville offers an exceptional quality of life with the perfect balance of professional opportunity and personal fulfillment. Nestled in the foothills of the Blue Ridge Mountains, the area provides access to hiking, cycling, wineries, outdoor recreation, and stunning natural scenery. Residents enjoy a vibrant arts and culture scene, award‑winning restaurants, historic charm, and a welcoming community atmosphere. With excellent schools, family‑friendly neighborhoods, and easy access to Washington, D.C., Richmond, and the Shenandoah Valley, Charlottesville is consistently recognized as one of the most desirable places to live and work in the country.

MINIMUM REQUIREMENTS:

Education: Bachelor's Degree or combination of education and related experience in lieu of a degree required.

Experience: 3+ years of relevant experience required.

Licensure: None.

PHYSICAL DEMANDS:

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

The pay range for this role is $47,512.00 - $95,024.00 annually. Individual compensation will be determined by the selected candidate's qualifications, previous work experience, and/or education.

Benefits

• Comprehensive Benefits Package: Medical, Dental, and Vision Insurance
• Generous Paid Time Off
• Retirement Savings
• Long‑term and Short‑term Disability
• Health Saving Plans, and Flexible Spending Accounts
• Certification and Education Support

UVA Health is a world‑class Magnet Recognized academic medical center and health system with a level 1 trauma center. 2023-2024 U.S. News & World Report "Best Hospitals" guide rates UVA Health University Medical Center as "High Performing" in 5 adult specialties and 14 conditions/procedures. We are one of 70 National Cancer Institute designated cancer centers. UVA Health Children's is named by 2023-2024 U.S. News & World Report as the best children's hospital in Virginia with 9 specialties ranked among the best in the nation. Our footprint also encompasses 3 community hospitals and an integrated network of primary and specialty care clinics throughout Charlottesville, Culpeper, Northern Virginia, and beyond.

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA's commitment to non‑discrimination and equal opportunity employment.