Administrative Project Coordinator

HDR; Kansas City (MO); On-site; USD 52,000 - 68,000; Full time

Job summary

HDR is seeking an Administrative Project Coordinator to support project managers with plans, schedules, and documentation. The role emphasizes maintaining quality standards, organizing files, and coordinating reviews across HDR teams.

Ideal candidates bring an Associate degree and at least one year of related experience, plus proficiency in Word and Excel. A strong commitment to HDR’s employee-owned culture is essential for success in this environment.

Qualifications

• Associate degree in a closely related field or combination of education and relevant experience.
• A minimum of 1 years related experience.
• Proficiency in Microsoft Word and Excel.
• An attitude and commitment to being an active participant of our employee-owned culture is a must.

Responsibilities

• Assist project managers and task leaders with the development and maintenance of project management plans, safety plans, internal schedules, and other project guidance documents.
• Apply company quality assurance guidelines and procedures for project document management
• Order and monitor insurance certificates
• Create and manage project documents and files
• Schedule and participate in Project Reviews
• Word processing, editing, formatting, and proofreading of deliverables
• Work with HDR task leads and team members - organize and track internal HDR deliverables including reminders and coordination with leads on schedule tracking
• Organize and schedule meetings
• Perform other duties as needed

Skills

Microsoft Word

Microsoft Excel

Employee-owned culture

Education

Associate degree

Tools

Oracle EBS

Job description

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?

Watch Our Story: https://www.hdrinc.com/our-story

Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.

At HDR, our employee‑ownership model shapes everything we do, including how we support and care for our people. Our diverse service lines, including Water, Architecture, Building Engineering Services, Field Services, Power, Waste, Industrial, and Transportation reflect our commitment to shaping resilient, sustainable, and forward‑thinking communities around the world. Across these disciplines, our teams design and deliver solutions that safeguard public health, enhance quality of life, power innovation, and drive responsible growth. Whether advancing clean water, creating healing and learning environments, engineering next‑generation facilities, or building the infrastructure that moves people and energy, our work is rooted in technical excellence and a shared sense of purpose. Our employee‑owners collaborate across specialties, combining creativity, precision, and deep expertise to solve the most complex challenges facing our clients and communities.

In the role of Administrative Project Coordinator, we'll count on you to:

• Assist project managers and task leaders with the development and maintenance of project management plans, safety plans, internal schedules, and other project guidance documents.
• Apply company quality assurance guidelines and procedures for project document management
• Order and monitor insurance certificates
• Create and manage project documents and files
• Schedule and participate in Project Reviews
• Word processing, editing, formatting, and proofreading of deliverables
• Work with HDR task leads and team members - organize and track internal HDR deliverables including reminders and coordination with leads on schedule tracking
• Organize and schedule meetings
• Perform other duties as needed

Preferred Qualifications

• Project cost development
• Contracting
• Accounting
• Oracle EBS experience
• Previous experience in A/E/C industry

Required Qualifications

• Associate degree in a closely related field or combination of education and relevant experience
• A minimum of 1 years related experience
• Proficiency in Microsoft Word and Excel
• An attitude and commitment to being an active participant of our employee-owned culture is a must

What We Believe

HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

Our Commitment

As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.

Primary Location: United States-Missouri-Kansas City Industry: Administrative Schedule: Full-time Employee Status: Regular BusinessClass: Marketing and Admin Job Posting: Oct 6, 2026

At HDR, we are committed to the principles of employment equity. We are an affirmative Action and Equal Opportunity Employer (https://www.hdrinc.com/equal-employment-opportunity-employer). We consider all qualified applicants, regardless of criminal histories, arrest and conviction records.