Administrative Project Coordinator

HDR; Glen Allen (VA); On-site; USD 49,000 - 83,000; Full time

Benefits offered by this job

Comprehensive benefits

Employee ownership

Job summary

HDR, a leading architecture and design firm, seeks an Administrative Project Coordinator to support our Architecture studio. You will work with Project Architects to organize construction administration tasks and manage document workflows using Newforma.

This role emphasizes teamwork, precise filing, and timely communications with contractors and owners, with a strong commitment to HDR's employee-owned culture and inclusive environment. Local candidates in Arlington or Glen Allen will thrive.

Qualifications

• Associate degree or equivalent combination of education and experience.
• Minimum 1 year of related experience.
• Proficiency in Microsoft Word and Excel.
• Active participation in HDR's employee-owned culture.

Responsibilities

• Work with multiple Project Architects to organize, process, and follow up on Construction Administration tasks via Newforma software.
• Help track Construction Administration processes, subconsultant RFI and Submittal responses, and timely return of correspondences to Contractor/Owner.
• Apply company QA guidelines and document management procedures.
• Collaborate with Architecture Project Managers and project teams as needed.
• Create and maintain paper and electronic files; assist with meetings and presentations.

Skills

Microsoft Word and Excel

Education

Associate degree in a closely related field

Bachelor's degree

Tools

Newforma

Job description

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?

Watch Our Story: https://www.hdrinc.com/our-story

We believe architecture is more than designing buildings, it’s about providing solutions to societal challenges and creating stronger, more vibrant communities. As part of our Architecture practice at HDR, you’ll contribute to the design and delivery of spaces and experiences that advance community well‑being around the world. From healing environments and learning spaces to research labs and civic landmarks and infrastructure, your work will directly influence how individuals experience the world around them. We bring together architects, planners, designers, and technical experts to solve complex design challenges with creativity, curiosity, and collaboration. From championing design excellence with an emphasis on resilience and sustainability to pioneering innovative building technologies, your contributions will leave a lasting impact on the built environment. This isn’t just a job, it’s a chance to drive meaningful change and help define the future of our communities.

Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.

• In the role of Administrative Project Coordinator in our Architecture studio, we’ll count on you to:
• Work with multiple Project Architects to organize, process, and follow up on Construction Administration tasks via Newforma software.
• Help track Construction Administration processes, subconsultant RFI and Submittal responses, and help administer timely return of all correspondences to the Contractor/Owner.
• Apply company quality assurance guidelines and procedures for project document management.
• Work with multiple Architecture Project Managers and project teams as needed.
• Create and maintain paper and electronic files.
• Assist with and help coordinate meetings and presentations.
• Exhibit professionalism with clients (internal and external).
• Perform other duties as needed.

Preferred Qualifications

• Bachelor's degree
• Experience working within the Architecture/Engineering/Construction Industry
• Local candidates preferred

Required Qualifications

• Associate degree in a closely related field or combination of education and relevant experience
• A minimum of 1 years related experience
• Proficiency in Microsoft Word and Excel
• An attitude and commitment to being an active participant of our employee-owned culture is a must

What We Believe

HDR is our company. Together, we build on each other’s life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

Our Commitment

As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.

Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

We provide a comprehensive benefits package that promotes employee ownership, employee health, performance, and success, which includes medical, dental, vision, short and long-term disability, life insurance, an employee assistance program, paid time away, parental leave, paid holidays, a retirement savings plan with employer match, employee referral bonus and tuition reimbursement. The expected compensation range for this position depends upon skills, experience, education and geographical location. (Stated benefits are for full-time regular positions. Temporary and part-time roles eligible for limited benefits.) Arlington, VA: $58,296 - $83,280. Glen Allen, VA: $48,580 - $69,400. Primary Location:United States-Virginia-Arlington Other Locations:United States-Virginia-Glen Allen Industry:Architecture Schedule:Full-time Employee Status:Regular BusinessClass:Marketing and Admin Job Posting:Aug 28, 2026

At HDR, we are committed to the principles of employment equity. We are an Affirmlative Action and Equal Opportunity Employer (https://www.hdrinc.com/equal-employment-opportunity-employer). We consider all qualified applicants, regardless of criminal histories, arrest and conviction records.