Admin Programs Officer

805 DEPARTMENT OF REHABILITATION SERVICES; Oklahoma City (OK); On-site; USD 54,000 - 66,000; Full time

Benefits offered by this job

Generous state paid benefit allowance

Health insurance options

Flexible spending accounts

Vacation and sick leave

Retirement Savings Plan with match

Longevity Bonus

Job summary

805 Department of Rehabilitation Services in Oklahoma City seeks an Admin Programs Officer to supervise the Central/Dept. Services division.

The role involves directing major program areas, coordinating budgets, and ensuring regulatory compliance while guiding staff and contract activities. The position requires a bachelor’s degree with 3 years of professional experience in public administration, plus advanced knowledge of PeopleSoft, SharePoint, and contract administration.

Qualifications

• Bachelor's degree and 3 years of professional experience in business or public administration.
• Experience with contract or grant proposals and policy development is preferred.
• Ability to interpret regulations and prepare administrative or fiscal documents.

Responsibilities

• Direct and manage a major operating program or division within the agency.
• Develop policies, rules, and procedures in line with laws and agency goals.
• Coordinate training, seminars, and meetings; liaise with stakeholders; supervise staff.

Skills

Public administration

Contract administration

Communication skills

Team coordination

Education

Bachelor's degree in business or public administration

Tools

PeopleSoft

SharePoint

DocuSign CLM

Job description

Admin Programs Officer Agency 805

Department of Rehabilitation Services Supervisory Organization: Dept Rehabilitation Services–MSD - Central/Dept Servs

Job Details

• Job Type Regular
• Full time
• Monthly/Annual Salary: $5,000.00 monthly, $60,000.00 annually (Level II (Pay Band L))

Job Description

Basic Purpose: Positions in this job family are assigned responsibilities involving professional level work in managing, coordinating or directing a major phase of a comprehensive or specialized operating program, providing staff services in various management areas, direction of a major operating division, program, unit, or functional area, or similar responsibilities. This may include serving as an operating program manager assigned administrative, staff, or program responsibilities, coordination, promotion, and improvement of programs, providing services in the areas of formulating agency policies or operating procedures, preparing agency budgets, fiscal management, human resources administration, physical plant operations, or other management functions, supervising specialized agency services, performing highly technical managerial or administrative support duties for executive level positions, or directing and coordinating volunteer or educational programs, and other comparable responsibilities. Positions not clearly identified by another job family, but having responsibilities involving directing, managing, or coordinating various agency functions or programs, may also be included in this job family.

Typical Functions

Plans, organizes and/or directs a component of an agency or institutional program or a major division, program, or function established to accomplish a basic goal or mission of the agency. Interprets and advises agency personnel and the general public on departmental rules, regulations and laws governing the operation of the agency, division or department program. Prepares administrative, statistical and/or fiscal documents pertaining to departmental activity. Provides supervision or direction to assigned staff in planning, promoting, and implementing programs in accordance with agency policies and goals. Advises on future resource requirements, priorities for programs and activities; estimates timetables for accomplishing assigned activities; develops policies, rules, and regulations consistent with state and federal laws pertaining to the administration of programs. Plans, develops and conducts training, seminars, meetings, or clinics as required; represents the agency at meetings, seminars, and conferences. Drafts policies and procedures, and develops contract or grant proposals. Reviews proposed legislation and recommends changes; may act as legislative liaison.

Education and Experience

Education and Experience requirements at this level consist of a bachelor's degree and three (3) years of professional experience in business or public administration; or an equivalent combination of education and experience, substituting one year of technical administrative* experience for each year of the required bachelor's degree. One year of technical administrative* experience may also be substituted for one year only of the required experience. *Technical administrative experience would include highly complex clerical work gained under the direct supervision of a professional supervisor or manager.

Knowledge, Skills, and Abilities

Knowledge of the methods of organization and management; of public administration; of agency policies and procedures; of grant or contract program requirements; of the legislative process; of basic research and statistical techniques; of federal and state laws and regulations relating to administration of assigned programs; and of supervisory principles and practices. Ability is required to establish and maintain effective working relationships with others; to communicate effectively, both orally and in writing; to establish and develop training programs; to exercise good judgment in analyzing situations and making decisions; and to organize and present facts and opinions.

Special Requirements

Certified Procurement Officer; advanced experience with PeopleSoft and a working knowledge of the OMES E-Pro procedures; Contract Administration experience; SharePoint; DocuSign CLM. Some positions will require that applicants be willing and able to perform all job-related travel.

Additional Job Description

Position is located in the Management Services Division - Central/Dept. Services at DRS State Office in Oklahoma City.

Essential Functions

• Position works with field staff in the creation and implementation of client service and professional services contracts following all federal and state regulations.
• Duties include create and implement contracts; create and process requisitions and purchase orders; assist field staff when necessary; fill in and upkeep of Contracts log in SharePoint; follow all federal and state regulations; liaison between agency and outside stakeholders.
• Applicant must be willing to perform all job-related travel.
• Trial period (if applicable) is required.
• Preferred Knowledge, Skills and Abilities: Attention to detail; contract administration, clear and concise communication skills; problem solving skills; customer service; technology proficiency.

Background Check

The Department of Rehabilitation Services will conduct a criminal background check on new hires as part of an offer of employment that is made contingent upon a successful criminal background check. *Applicants must be authorized to work in the U.S. now and in the future without employer sponsorship.

Benefits

• Generous state paid benefit allowance to help cover insurance premiums
• A wide choice of health insurance plans with no pre-existing condition exclusions or limitations
• Flexible spending accounts for health care expenses or dependent care
• Employee assistance programs and health and fitness programs
• 11 paid holidays
• 15 days of vacation and 15 days of sick leave for the first year
• Retirement Savings Plan with a generous match
• Longevity Bonus for years of service

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.

Utilizing the Office of Veterans Placement provides eligible veterans additional services and interview opportunities for State of Oklahoma employment.