Administrative Program Specialist - Budget & Compliance

DCFS-Department of Children and Family Services; Baton Rouge (LA); On-site; USD 55,000 - 70,000; Full time

Job summary

Department of Children and Family Services in Baton Rouge, LA, is seeking an Administrative Program Specialist B to handle administrative and office management duties for the Bureau of General Counsel. The role requires independent judgment, strong organizational skills, and the ability to manage budgets and professional relationships.

The ideal candidate will bring experience in administrative services, budget monitoring, and data-driven analysis, with a flexible schedule and commitment to

Qualifications

• Four years of experience in administrative services; OR six years of full-time work experience in any field plus one year of experience in administrative services; OR a bachelor's degree plus one year of experience in administrative services; OR an advanced degree.
• EXPERIENCE SUBSTITUTION: Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

Responsibilities

• Prepare, manage and track annual budget.
• Consult with General Counsel to discuss fiscal requirements and project future needs for BGC staff.
• Monitor expenditures by reviewing reports and evaluate problem area.
• Prepare and process payment in LaGov Portal.
• Monitor expenditures by reviewing invoices.
• Prepare monthly budget status report.
• Delegated authority as Time Administrator Manager for BGC.
• Responsible for the preparation of the Performance Planning and Review for employees.
• Monitor supply needs and order supplies.
• Performs other duties as assigned for the smooth operation of the Department.

Skills

Direction

Results Focus

Judgment

Data Analysis

Education

Bachelor's degree

Advanced degree

Job description

Department of Children and Family Services in Baton Rouge, LA, is seeking an Administrative Program Specialist B to handle administrative and office management duties for the Bureau of General Counsel. The role requires independent judgment, strong organizational skills, and the ability to manage budgets and professional relationships.

The ideal candidate will bring experience in administrative services, budget monitoring, and data-driven analysis, with a flexible schedule and commitment to