ADMINISTRATIVE PROGRAM SPECIALIST-A/B

Wildlife & Fisheries-Management & Finance; Baton Rouge (LA); On-site; USD 42,000 - 56,000; Full time

Job summary

Department of Wildlife & Fisheries in Baton Rouge, LA seeks an Administrative Services Specialist to support daily operations of property/inventory control, insurance claims, and procurement programs within Administrative Services. The role includes P-card administration, Arcadia property duties, and regular reconciliation reporting.

The ideal candidate will have 3 years of admin services experience or 6 years of full-time work experience or a bachelor’s degree, with substitution rules clearly

Qualifications

• Three years of experience in administrative services; OR six years of full-time work experience in any field; OR a bachelor's degree.
• EXPERIENCE SUBSTITUTION: Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

Responsibilities

• Serves as a P-card administrator and Wex card administrator (non-vehicle).
• Handles property functions in Arcadia such as transfers, surplus, tagging.
• Runs reconciliation reports for P cards, POs monthly, exposure reporting for wet marine quarterly and bi-annually.

Skills

Accepting Directions

Demonstrate Accountability

Following Policies and Procedures

Education

Bachelor's degree

Job description

The Louisiana Department of Wildlife and Fisheries is responsible for managing and protecting the state's renewable natural resources, including all wildlife and aquatic life.

The Office of Management and Finance exist to be a trusted resource that provides a value through exceptional customer service. This position is located in Administrative Services within the Office Of Management and Finance.

This position will assist with the daily operations of the property/inventory control program, insurance claims program, exposure reporting, LaCarte procurement card program and fuel card program.

AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:

• Accepting Directions: The ability to be open to follow guidance or instructions.
• Demonstrate Accountability: The ability to take ownership of actions, behaviors, performance, decision and outcomes.
• Following Policies and Procedures: The ability to follow, reinforce, adapt or develop policies and procedures to maintain compliance with federal and state legal requirements, state civil service rules and organizational policies.

• Three years of experience in administrative services; OR
• Six years of full-time work experience in any field; OR
• A bachelor's degree.
• EXPERIENCE SUBSTITUTION: Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties:

• Serves as a P-card administrator and Wex card administrator (non-vehicle).
• Handles property functions in Arcadia such as transfers, surplus, tagging.
• Runs reconciliation reports for P cards, POs monthly, exposure reporting for wet marine quarterly and bi-annually.

Position-Specific Details:

Appointment Type: This position may be filled as a:

• Probational Appointment
• Promotion (open to all statewide classified and agency-wide permanent status employees)

Current permanent status classified state employees may be required to accept a Probational appointment if selected

Career Progression: This position does participate in a Career Progression Group Administrative Program Specialist A/B.

Location: This position is located in Baton Rouge, LA.

Contact Information:

Department of Wildlife & Fisheries

Human Resources

P.O. Box 98000

Baton Rouge, LA 70898

Gertrude L. Triplett

[e-mail]

The Department of Wildlife and Fisheries is a State As a Model Employer (SAME) agency that supports the recruitment, hiring and retention of individuals with disabilities. For more information on employment resources for individuals with disabilities, see the Louisiana Employment Resources Guide at http://www.laworks.net/Downloads/LRS/EmploymentResourceGuide_2018.pdf (Download PDF reader)

Wildlife & Fisheries is an Equal Opportunity Employer