Administrative Program Specialist A

State of Louisiana; Baton Rouge (LA); On-site; USD 45,000 - 65,000; Full time

Job summary

Louisiana State Police SIS seeks an Administrative Program Specialist-A to support the Special Investigations Section. The role blends administrative tasks with program coordination, including serving as Confidential Assistant to the Commander and coordinating personnel matters.

You will manage payroll, prepare reports, and assist with policy implementation to support four units, ensuring timely submissions and regulatory compliance. Work hours are 8:00 AM–4:30 PM in East Baton Rouge Parish.

Qualifications

• Three years of experience in administrative services; OR
• Six years of full-time work experience in any field; OR
• A bachelor's degree.

Responsibilities

• Supervise and manage administrative operations for the Special Investigations Section.
• Assist SIS Commander as Confidential Assistant with various internal and legislative committee duties.
• Prepare, review, and coordinate timely submission of correspondence, statistical reports, and special requests.
• Manage MOUs, timekeeping, and other administrative duties for the unit.

Skills

Administrative experience

Confidential assistant duties

Payroll management

Education

Bachelor's degree

Tools

MOUs

Timekeeping

Job description

About This Job

The Louisiana State Police Special Investigations Section (SIS) is anticipating a vacancy for an Administrative Program Specialist-A. LSP SIS is a group of four statewide units that address specific crimes using specialized techniques, tools, and training. This section includes the Special Victims Unit, the Insurance Fraud/Auto Theft Unit, the Technical Support Unit, and the Cyber Crime Unit. This Administrative Program Specialist-A position serves both administrative and program functions within LSP SIS. Duties include serving as confidential assistant to the statewide Commander, coordinating SIS personnel matters with Human Resources and Civil Service, managing payroll and other administrative duties, and assisting the Commander and OICs with visibility and implementation of program goals for all four units.

An Ideal Candidate Should Possess The Following Competencies

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Driving Results: The ability to set and pursue goals, maintain focus amid competing demands, and deliver results.
• Making Accurate Judgments: The ability to assess options, weigh risks, and make sound decisions using available information and logical reasoning.

Selected Preferred Competencies

• Adapting to Change: The ability to demonstrate flexibility in thoughts, behaviors, and actions in response to evolving circumstances or unexpected change.
• Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
• Demonstrating Initiative: The ability to assess situations independently and take proactive steps to address them without being prompted or instructed by others.
• Displaying Expertise: The ability to demonstrate specialized knowledge, skills, and experience to apply subject-matter expertise in diverse and evolving contexts.
• Displaying Professionalism: The ability to uphold workplace standards through consistent conduct, responsible communication, and consideration for others.
• Leveraging Technology: The ability to use digital tools, systems, and emerging technologies to improve efficiency and effectiveness.
• Managing Programs: The ability to plan, execute, monitor, and evaluate programs to achieve strategic objectives and long-term outcomes.

Minimum Qualifications

Three years of experience in administrative services; OR

Six years of full-time work experience in any field; OR

A bachelor's degree.

Experience Substitution

Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

Job Specifications

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties

As an Administrative Program Specialist-A, you will assist with program operations, coordinate administrative functions, and ensure the effective implementation of policies and procedures to support organizational goals. In this role, you will:

• Supervise and manage administrative operations for the Special Investigations Section.
• Assist SIS Commander as Confidential Assistant with various internal and legislative committee duties.
• Prepare, review, and coordinate timely submission of correspondence, statistical reports, and special requests.
• Manage MOUs, timekeeping, and other administrative duties for the unit.

Position-Specific Details

• Appointment Type: Classified-Probational, Promotional, or Job Appointment.
• Work Schedule: Work hours are 8:00 AM to 4:30 PM, Monday—Friday.
• Location: This vacancy is located in the Special Investigation Section in the Office of State Police located in East Baton Rouge Parish.
• Compensation: The salary offered will be determined based on qualifications and experience.

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

Contact Information

Department of Public Safety

ATTN: Human Resources/Kristin Garcia

P.O. BOX 66614

Baton Rouge, LA. 70896

Email:[e-mail]

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

Insurance Coverage

More information can be found at https://info.groupbenefits.org/

Parental Leave

Up to six weeks paid parental leave. More information can be found at https://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave

• New Year's Day
• Martin Luther King, Jr. Day,
• Mardi Gras
• Good Friday
• Memorial Day
• Independence Day
• Labor Day
• Veteran's Day
• Thanksgiving Day and Christmas Day
• Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement

State Of Louisiana Employees Are Eligible To Participate In Various Retirement Systems (based On The Type Of Appointment And Agency For Which An Employee Works). These Retirement Systems Provide Retirement Allowances And Other Benefits For State Officers And Employees And Their Beneficiaries. State Retirement Systems May Include (but Are Not Limited To):

• Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video to give you more detailed information about their system
• Teacher's Retirement System of Louisiana (www.trsl.org)
• Louisiana School Employees Retirement System (www.lsers.net), among others