Administrative Program Coordinator - Physician Assistant Program

Carlow University; Pittsburgh (Allegheny County); On-site; USD 40,000 - 70,000; Full time

Job summary

An established institution in Pittsburgh is seeking an Administrative Program Coordinator for its Physician Assistant Program. This pivotal role involves providing administrative support and ensuring the smooth functioning of the program, from admissions to graduation. You will manage daily operations, oversee clinical coordination, and maintain accreditation compliance. The ideal candidate will possess strong organizational and communication skills, along with a Bachelor's degree and experience in higher education. Join a community dedicated to integrity, social justice, and fostering lifelong learners.

Benefits

Tuition Discounts

Wellness Programs

Comprehensive Benefits

Campus Amenities

Qualifications

• Bachelor’s degree required; 3–5 years of administrative experience preferred, especially in higher education.
• Strong organizational skills and proficiency in Microsoft Office Suite and Adobe Professional.

Responsibilities

• Manage daily operations of the PA program, ensuring efficiency and prioritizing tasks.
• Support the Director of Clinical Education in managing clinical rotations and compliance.
• Collaborate with the Program Director and Admissions Committee to develop admissions strategies.

Skills

Microsoft Office Suite

Adobe Professional

EXXAT Student Tracking System

Organizational Skills

Professional Communication

Analytical Skills

Problem-Solving Skills

Education

Bachelor's Degree

Job description

Administrative Program Coordinator - Physician Assistant Program

Join to apply for the Administrative Program Coordinator - Physician Assistant Program role at Carlow University.

Carlow University’s College of Health and Wellness is seeking an Administrative Program Coordinator for its Physician Assistant Program. This position provides administrative and organizational support to ensure the smooth functioning of the program. The role involves working closely with the Program Director, Assistant Director, and Director of Clinical Education, along with other faculty members.

The Program Coordinator will be an integral part of a PA student’s journey, assisting with admissions, matriculation, didactic and clinical phases, and post-graduation support.

Key Responsibilities:

• Program Administration: Manage daily operations of the PA program, ensuring efficiency and prioritizing tasks.
• Maintain strong relationships with other campus departments to support program needs.
• Develop, refine, and manage a paperless application review process and admissions workflows.
• Facilitate prospective student communication, from application through matriculation.
• Oversee operational supply acquisition and budgeting.

• Clinical Coordination: Support the Director of Clinical Education in managing clinical rotations and maintaining compliance with accreditation standards.
• Maintain relationships with clinical partners and preceptors, ensuring documentation, contracts, and agreements are up to date.
• Coordinate clinical clearance for students, including background checks, immunizations, and credentialing.
• Assist in recruiting and expanding clinical rotation sites.

• Accreditation and Compliance: Prepare and manage accreditation documents and support the program’s self-assessment.
• Maintain program and student data systems, generating reports and analyzing relevant data.
• Oversee graduate licensing and credentialing processes.

• Admissions and Student Support: Collaborate with the Program Director and Admissions Committee to develop admissions strategies.
• Manage communications with prospective and accepted students to ensure smooth transitions.
• Serve as a resource for alumni seeking licensing and credentialing assistance.
• Additional duties as assigned.

Qualifications:

• Education and Experience: Bachelor’s degree required; 3–5 years of administrative experience preferred, especially in higher education.

• Skills and Competencies: Proficiency in Microsoft Office Suite, Adobe Professional, and EXXAT Student Tracking System; strong organizational skills; professional communication; analytical and problem-solving skills.

About Carlow University:

Committed to integrity, social justice, and ethical leadership, offering comprehensive benefits, tuition discounts, wellness programs, and campus amenities. Candidates should support Carlow’s mission, equity, and inclusion efforts, and align with its Catholic, Mercy values.

Carlow University is a diverse Catholic institution in Pittsburgh, founded in 1929 by the Sisters of Mercy, dedicated to liberal arts and professional education rooted in social justice. It offers undergraduate, master's, and doctoral degrees, fostering a community of lifelong learners and responsible leaders.