Administrative Program Coordinator-MIB

UT Health Sciences; Memphis (TN); On-site; USD 23,000 - 33,000; Full time

Job summary

UT Health Sciences is seeking an Administrative Program Coordinator in Memphis to provide technical support for investigators using animals in laboratory research. The role includes medical care for research animals and collaboration with the RBL Facility Supervisor on ABLS/IACUC-approved studies.

Responsibilities include leading SOP development, coordinating signatures, maintaining SharePoint records, and supporting NIH annual reporting for UC7.

Qualifications

• High school diploma or GED required.
• Four years of administrative/secretarial experience or an associate’s degree with two years of administrative experience; or a bachelor’s degree in lieu of experience.
• ALAT/LAT/LATG/CMAR/ILAM certifications preferred.

Responsibilities

• Lead the annual review, revision, and editing of SOPs and related documents; coordinate workshops and meetings.
• Route animal protocols for signatures and maintain related records in SharePoint.
• Track SOPs, meeting minutes, and action items for timely follow-up.

Skills

Microsoft Office

Calendaring systems

Attention to detail

Independent work

Education

High School Diploma

Associate’s Degree

Bachelor’s Degree

Tools

SharePoint

Job description

Job Description

Market Range: 07
Hiring Salary: $20.65/Hourly

The Administrative Program Coordinator provides technical support to investigators and clients using animals for laboratory research in the Regional Biocontainment Laboratory (RBL). This position provides proper medical care for laboratory research animals. In addition, this position works in conjunction with the RBL Facility Supervisor, who assigns ABSL room usage of IBC-IACUC approved studies.

Responsibilities

• Leads the annual review, revision, and final editing of Standard Operating Procedures (SOPs) and work instruction documents; coordinates SOP development workshops and meetings.
• Coordinates the routing of animal protocols for required signatures and supports the organization and maintenance of related documentation in SharePoint.
• Tracks SOPs, meeting minutes, and outstanding action items to ensure timely follow-up and completion.
• Coordinates meetings and activities for UC7 and related programs, including scheduling, agendas, meeting materials, and minutes for meetings with and without NIH participation.
• Supports the submission of the annual NIH reports for UC7 and maintains tracking of related budgeting and annual review requirements.
• Oversees pilot project support, workshops, and associated expenditures.
• Oversees UC7 seminar series logistics, including guest travel, meetings, refreshments, and related event expenses.
• Maintains annual space and equipment inventory processes for the UC7.
• Performs other related duties as assigned.

Qualifications

EDUCATION: High School Diploma or GED. (TRANSCRIPT REQUIRED)

EXPERIENCE: Four (4) years of administrative or secretarial experience; OR an Associate’s Degree in a related field and two (2) years of administrative or secretarial experience; OR Bachelor’s Degree in lieu of experience. (Experience with BSL3 containment, including select agent containment, procedures, and practices, preferred. Certification by the American Association for Laboratory Animal Science (ALAT, LAT, LATG, CMAR, ILAM) preferred.)

Knowledge, Skills, And Abilities

• Ability to work independently with minimal direct supervision; explores new areas and seeks opportunities to apply new knowledge to work.
• Demonstrated professionalism, self-motivation, and attention to detail.
• Proficiency in Microsoft Office applications (e.g., Word, Excel, and Outlook) and calendaring systems.