Administrative Program Coordinator IV - Pediatric Neuro/Oncology

ccf; United States; On-site; USD 85,000 - 110,000; Full time

Job summary

Cleveland Clinic Health System is seeking an Administrative Program Coordinator IV for Pediatric Neuro-Oncology on the Main Campus in Cleveland. The role focuses on enterprise-wide strategic and operational leadership for a complex subspecialty program, coordinating clinical operations, trials, and academic initiatives.

You will support tumor boards, national outreach, and cross-department collaborations to advance program growth and integration within a premier academic medical center.

Responsibilities

• Strategic healthcare operations planning and execution for enterprise clinical program expansion, including new service lines and partnerships.
• Identify opportunities for national program positioning through consortia and center-of-excellence processes.
• Develop, implement, and maintain strategic scorecards, milestones, and KPIs tracking growth and operational performance.
• Prepare program performance reports and executive summaries for physician leadership and enterprise stakeholders.
• Coordinate administrative tasks across neurosurgery, radiation oncology, pathology, neuroradiology, and pharmacy.
• Oversee inter-institutional partnerships and tumor board operations across sites.

Job description

At Cleveland Clinic Health System, we believe in a better future for healthcare. And each of us is responsible for honoring our commitment to excellence, pushing the boundaries and transforming the patient experience, every day. We all have the power to help, heal and change lives - beginning with our own. That's the power of the Cleveland Clinic Health System team, and The Power of Every One.

Job Title

Administrative Program Coordinator IV - Pediatric Neuro/Oncology

Location

Cleveland

Facility

Cleveland Clinic Main Campus

Department

Peds Hematology/Oncology-Children's Institute

Job Code

000301

Shift

Days

Schedule

8:00am-5:00pm

Job Summary

Job Details

Join Cleveland Clinic's Main Campus where research and surgery are advanced, technology is leading-edge, patient care is world class and caregivers are family. Here, you will work alongside a passionate and dedicated team, receive endless support and appreciation, and build a rewarding career with one of the most respected healthcare organizations in the world.

As the Administrative Strategic Program Coordinator for Pediatric Neuro-Oncology, you will provide enterprise-wide strategic and operational leadership for one of Cleveland Clinic Children's most complex and rapidly evolving subspecialty programs. In this role, you will support multidisciplinary clinical operations, institutional integration, program development, and long-term growth while coordinating enterprise communications, tumor boards, clinical trial portfolios, academic initiatives, and national outreach. You will serve as a key representative of the program across clinical, academic, and institutional environments within a nationally recognized quaternary academic medical center.

A caregiver in this role works days from 8:00 a.m. - 5:00 p.m.

A caregiver who excels in this role will:

• Strategic healthcare operations planning and execution of enterprise clinical program expansion initiatives, including development of new service lines, care pathways, and external collaborative partnerships.
• Identify and pursue opportunities for national program positioning, including participating in national consortia, cooperative groups, and center-of-excellence designation processes.
• Develop, implement, and maintain strategic scorecards, program milestones, and key performance indicators tracking growth, patient volume, referral patterns, and operational performance.
• Prepare program performance reports and executive summaries for physician leadership and enterprise stakeholders.
• Monitor the national pediatric neuro-oncology landscape and provide strategic healthcare operational analysis and institutional planning intelligence.
• Serve as the primary administrative liaison between the Pediatric Neuro-Oncology Program and CCF enterprise departments, including neurosurgery, radiation oncology, pathology, neuroradiology, palliative care, and pharmacy.
• Develop and maintain strategic institutional healthcare relationships with external academic medical centers, children's hospitals, and national neuro-oncology networks supporting the program's collaborative and referral development goals.
• Represent the program at enterprise-level administrative meetings, ensuring program priorities are communicated and advanced within the institutional context.
• Oversee operational and institutional components of inter-institutional healthcare partnerships.
• Oversee all multidisciplinary operational functions and institutional coordination processes of the Pediatric Neuro-Oncology Tumor Board, including case scheduling, multi-site video conferencing, attendance documentation, recommendation tracking, and follow-up coordination.
• Develop, implement, and optimize multidisciplinary tumor board operational policies, institutional workflows, and enterprise communication standards.
• Coordinate administrative aspects of all multidisciplinary team meetings spanning neurology, oncology, neurosurgery, and supportive care services.
• Serve as the point of contact for external institutions participating in conferences, managing scheduling, technical logistics, and case preparation communication.
• Provide operational leadership support for the expansion and institutional integration of the clinical trials portfolio.
• Support institutional clinical research infrastructure operations while collaborating with specialized regulatory, compliance, and research personnel.
• Maintain awareness of the national clinical trial landscape in pediatric neuro-oncology to support physician leadership in strategic portfolio decisions.
• Coordinate the administrative infrastructure supporting faculty academic output, including manuscript tracking, journal submission calendars, and abstract and conference submission coordination.
• Facilitate communication between program faculty and internal or external academic collaborators to support the publication development pipeline.
• Maintain the program's bibliography, academic output records, and conference presentation history.

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