Administrative Program Coordinator II - Anesthesiology Residency

ccf; Arkansas; Hybrid; USD 45,000 - 60,000; Full time

Job summary

Cleveland Clinic Health System is seeking an Administrative Program Coordinator II for the Anesthesiology Residency at its Main Campus in Cleveland. The role emphasizes supporting project work, policy implementation, communications, and education program development.

The caregiver will coordinate meetings, optimize department processes, and help manage budgets and databases, with days from 7:30 AM–4:30 PM and potential hybrid scheduling after training.

Qualifications

• Associate's Degree and three years of administrative or project management experience OR High School Diploma/GED and five years of experience OR Bachelor's Degree and one year of experience.
• Strong computer skills and experience with software applications
• May require a license based on department/institute needs

Responsibilities

• Function as a liaison and administrative, technical and operational resource.
• Initiate or lead less complex projects.
• Coordinate policy evaluation and implementation.
• Identify operational improvement opportunities to create an efficient workplace.
• Develop communications, databases and budget summaries.
• Lead orientation and records management activities and ensure standards are maintained.
• Develop and update interdepartmental education programs.
• Assist with scheduling, coordination, preparation and communication of meetings.
• Facilitate and attend meetings and record key outcomes.
• Identify key milestones and deadlines.
• Communicate project status and requirements to achieve results.
• Research, analyze and organize information for presentations.
• Assist department leadership with large or complex projects.

Skills

Project management

Communication

Budgeting

Databases

Administrative support

Education

Associate's Degree

Bachelor's Degree

High School Diploma

Tools

Microsoft Office

Database software

Job description

At Cleveland Clinic Health System, we believe in a better future for healthcare. And each of us is responsible for honoring our commitment to excellence, pushing the boundaries and transforming the patient experience, every day.

We all have the power to help, heal and change lives - beginning with our own. That's the power of the Cleveland Clinic Health System team, and The Power of Every One.

Job Title

Administrative Program Coordinator II - Anesthesiology Residency

Location

Cleveland

Facility

Cleveland Clinic Main Campus

Department

EI Graduate Medical Education-Research Innov and Educ

Job Code

T24036

Shift

Days

Schedule

7:30am-4:30pm

Job Details

Join Cleveland Clinic's Main Campus where research and surgery are advanced, technology is leading-edge, patient care is world class and caregivers are family. Here, you will work alongside a passionate and dedicated team, receive endless support and appreciation, and build a rewarding career with one of the most respected healthcare organizations in the world.

At Cleveland Clinic, everyone is a caregiver, including our essential administrative and non-clinical staff. All your efforts are crucial in helping us continue providing the exceptional care our patients and communities have come to expect. As Administrative Program Coordinator II of Anesthesiology Residency, your work focuses on managing various projects, completing admin tasks, recruiting, increasing retention and enhancing department efficiency and cohesion. Ultimately, your efforts help ensure Cleveland Clinic can continue delivering the best patient care experience possible.

A caregiver in this position works days from 7:30AM - 4:30PM, with the potential for a hybrid schedule after training period.

A caregiver who excels in this role will:

• Function as a liaison and administrative, technical and operational resource.
• Initiate or lead less complex projects.
• Coordinate policy evaluation and implementation.
• Identify operational improvement opportunities to create an efficient workplace.
• Develop communications, databases and budget summaries.
• Lead orientation and records management activities and ensure standards are maintained.
• Develop and update interdepartmental education programs.
• Assist with the scheduling, coordination, preparation and communication of meetings.
• Facilitate and attend meetings and record key outcomes.
• Identify key milestones and deadlines.
• Communicate project status and requirements to achieve results.
• Research, analyze and organize information for presentations.
• Assist department leadership with large or complex projects.

Minimum qualifications for the ideal future caregiver include:

• Associate's Degree and three years of administrative or project management experience OR High School Diploma/GED and five years of experience OR Bachelor's Degree and one year of experience
• Strong computer skills and experience with software applications
• May require a license based on department/institute needs

Preferred qualifications for the ideal future caregiver include:

• Bachelor's Degree in Business Administration, Healthcare Administration or a related field
• Healthcare or related organization experience
• Experience developing healthcare, financial or education programs

Physical Requirements:

• Ability to perform work in a stationary position for extended periods
• Ability to operate a computer and other office equipment
• Ability to travel throughout the hospital system
• Ability to communicate and exchange accurate information
• In some locations, ability to move to 25 pounds

Personal Protective Equipment:

Follows standard precautions using personal protective equipment as required.

Equal Opportunity Statement:

The policy of Cleveland Clinic Health System and its system hospitals (Cleveland Clinic Health System) is to provide equal opportunity to all of our caregivers and applicants for employment in our drug free environment. All offers of employment are followed by testing for controlled substances.

Cleveland Clinic Health System administers an influenza prevention program. You will be required to comply with this program, which will include obtaining an influenza vaccination on an annual basis or obtaining an approved exemption.

Decisions concerning employment, transfers and promotions are made upon the basis of the best qualified candidate without regard to color, race, religion, national origin, age, sex, sexual orientation, marital status, ancestry, status as a disabled or Vietnam era veteran or any other characteristic protected by law. Information provided on this application may be shared with any Cleveland Clinic Health System facility.