Administrative Program Coordinator

The University of Texas at Austin; Austin (TX); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Tuition assistance

LinkedIn Learning access

Employee discounts

Staff library/museum access

Job summary

The University of Texas at Austin is seeking an Administrative Program Coordinator in Facilities Services to oversee the student intern program for Zero Waste initiatives across campus and JJ Pickle Research Campus. You’ll supervise interns, help design and manage programs, develop education materials, and provide event support and reporting tools.

Strong organizational skills, ability to lift 50 pounds, and a bachelor’s degree with related experience are required; experience with waste programs

Qualifications

• Bachelor's degree plus one year of directly related experience working with students or in a sustainability program.
• Student leadership experience will count toward the one year of experience.
• Ability to lift 50 pounds and work with waste including recycling, landfill, compost, and batteries.

Responsibilities

• Oversee all aspects of the student intern program, including hiring, training, supervision, and performance feedback.
• Design, implement, and maintain zero waste initiatives, documentation, and reporting tools; assist with waste audits and event support.
• Develop materials and engage campus stakeholders to increase diversion; provide prompt technical assistance and training.

Skills

Student supervision

Program development

Communication

Data analysis

Education

Bachelor's degree

Job description

General Notes

You’ll be working for a university that is internationally recognized for our academic programs and research. Your work will make a difference in the lives of staff, thereby enhancing the student experience. If you’re the type of person who wants to know your work has meaning and impact, you’ll like working in our department and for UT Austin. UT Austin provides an outstanding benefits package including but not limited to:

• Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
• Voluntary Vision, Dental, Life, and Disability insurance options
• Generous paid vacation, sick time, and holidays
• Teachers Retirement System of Texas, a defined benefit retirement plan, with 7.75% employer matching funds
• Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
• Flexible spending account options for medical and childcare expenses
• Robust free training access through LinkedIn Learning plus professional conference opportunities
• Tuition assistance
• Expansive employee discount program including athletic tickets
• Free access to UT Austin's libraries and museums with staff ID card
• Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card
• For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards.

Job Posting Title

Administrative Program Coordinator

Hiring Department

Facilities Services

Position Open To

All Applicants

Weekly Scheduled Hours

40

FLSA Status

Exempt from FLSA

Earliest Start Date

Immediately

Position Duration

Expected to Continue

Location

UT MAIN CAMPUS

Job Details

You’ll be working for a university that is internationally recognized for our academic programs and research. Your work will make a difference in the lives of staff, thereby enhancing the student experience. If you’re the type of person who wants to know your work has meaning and impact, you’ll like working in our department and for UT Austin. UT Austin provides an outstanding benefits package including but not limited to:

• Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
• Voluntary Vision, Dental, Life, and Disability insurance options
• Generous paid vacation, sick time, and holidays
• Teachers Retirement System of Texas, a defined benefit retirement plan, with 7.75% employer matching funds
• Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
• Flexible spending account options for medical and childcare expenses
• Robust free training access through LinkedIn Learning plus professional conference opportunities
• Tuition assistance
• Expansive employee discount program including athletic tickets
• Free access to UT Austin's libraries and museums with staff ID card
• Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card
• For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards.

Purpose

Support the Zero Waste efforts through training and supervision of student interns, while working on Zero Waste projects and event support throughout The University of Texas at Austin and the JJ Pickle Research Campus locations.

Responsibilities

• Student Supervision – Oversee all aspects of the student intern program, including hiring, training, supervision, and performance feedback.
• Program Development and Management – Partner closely with the Senior Zero Waste Coordinator to design, implement, and maintain zero waste initiatives, documentation, and reporting tools. Collaborate on waste audits, waste bin placement and labeling, zero waste event support, and other program activities as needed. Coordinate sales of consumable supplies, provide event consultations and training, monitor waste stations, and transport collected materials to designated disposal and diversion areas.
• Education and Outreach – Develop materials and engage students, staff, and faculty to increase diversion on campus. Provide prompt, excellent technical assistance to clients requiring resources or event support. Represent the department professionally in all interactions, including presentations and trainings. This position will spearhead content creation, audience analysis, and campaign execution for the @utzerowaste social media accounts.
• Other related duties as assigned. Occasional overtime is required to support organizational goals and objectives.

Required Qualifications

Bachelor's degree plus one year of directly related experience working with students or in a sustainability program. Student leadership experience will count toward the one year of experience. Relevant education and experience may be substituted as appropriate. Ability to work in all weather conditions and around bees. Ability to lift 50 pounds. Ability to work with waste, including recycling, landfill, compost, and batteries. Must possess and maintain a valid Class "C" Texas driver's license. If not currently a Texas resident, must obtain a Texas driver's license within 30 days after entering Texas as a new resident.

Preferred Qualifications

More than one year of experience leading students in sustainability programs. Graphic design and social media experience, including the use of Adobe Creative Suite and Canva. Familiarity with Excel and data analysis. Demonstrated ability in problem‑solving, decision‑making, critical thinking, and good record‑keeping. Detail‑oriented and the ability to prioritize multiple projects concurrently.

Driving Required

This job requires a class "C" operator's driver's license. The applicant selected must provide a current three year driving record from the current state of residence. If not currently a Texas resident, a Texas driver's license must be obtained within 30 days of becoming a Texas resident. Employees who are required to have a CDL are subject to drug and alcohol testing (pre‑employment, post‑accident, reasonable suspicion, random, return‑to‑duty, and follow‑up drug and alcohol testing).

Salary Range

$55,000 + depending on qualifications

Working Conditions

• Uniform or PPE
• All weather conditions
• Extreme temperatures
• Chemical fumes
• Standard office
• Biohazards/chemicals
• Electrical/mechanical
• Keyboard
• Manual dexterity
• Climbing of stairs and ladders
• Lifting and moving
• Exposure to adverse weather conditions and hazards such as extreme temperatures, dirt, dust, fumes, smoke, unpleasant odors, and loud noises. Will lift, push, and pull up to 50 pounds. Will twist, grasp, pull, and bend.

Work Shift

40 hours per week Monday-Friday. Daily schedule may change to accommodate events and project work, including evenings and weekends.

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Employment Eligibility

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University‑Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Employment Eligibility Verification

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

Compliance

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act) to the University Safely. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.