Administrative Program Assistant Transplant

HCA Healthcare, Inc.; Largo (FL); On-site; USD 34,000 - 42,000; Full time

Benefits offered by this job

Medical & dental cover

Wellbeing support

Paid time off

401(k) with match

Employee stock purchase plan

Tuition assistance

Fertility & family benefits

Life insurance

Disability coverage

Job summary

HCA Florida Largo Hospital is seeking an Administrative Program Assistant for the Transplant department. You will provide essential administrative support, coordinate meetings and travel, prepare reports, and handle correspondence for department leaders.

You will also manage calendars, order supplies, and assist with minutes and presentations. Excellent communication and MS Office proficiency are required to support patient care and departmental operations.

Qualifications

• Minimum of one year of experience in an administrative support role.
• Preferred: Associates degree in business or related field.
• High school diploma or GED required.
• Strong critical thinking, service excellence and interpersonal communication.
• Proficient in Microsoft Office; ability to read and follow instructions; 60 wpm keyboard.

Responsibilities

• Provide department administrative support to leaders and staff.
• Coordinate schedules, calendars, and appointments; perform general duties.
• Prepare correspondence, reports and spreadsheets; assemble meeting materials.
• Order office supplies and maintain equipment.
• Schedule meetings with logistics, catering, materials and equipment.
• Prepare and distribute meeting minutes.
• Answer calls, process inquiries, greet visitors.
• Exercise good judgment and escalate issues as appropriate.
• Coordinate travel for department leaders, including itineraries and expense reports.

Skills

Administrative support

Scheduling

Microsoft Office

Communication

Travel coordination

Customer service

Education

High school diploma or GED

Associates degree in business or related field

Tools

Microsoft Office

Excel

Word

Job description

Last year our HCA Healthcare colleagues invested over 156,000 hours volunteering in our communities. As a(an) Administrative Program Assistant Transplant with HCA Florida Largo Hospital you can be a part of an organization that is devoted to giving back!

Job Summary and Qualifications

We are seeking an Transplant Program Administrative Assistant. As our Program Administrative Assistant, you will provide administrative support to department operations by organizing meetings and appointments, coordinating travel, preparing correspondence and reports, and ordering office supplies. We are seeking a phenomenal addition like you who feels patient care is as meaningful as we do.

• You will provide department administrative support to leaders and staff.
• You will coordinate schedules, maintain calendars, and schedule appointments as well as perform general administrative duties.
• You will assist in the preparation of correspondence, reports and spreadsheets as well as collect and prepare information and presentations for use in department meetings.
• You will assist in ordering office supplies and maintenance of office equipment.
• You will schedule and coordinate all aspects of meetings to include meeting logistics, catering, materials and equipment.
• You will prepare and distribute meeting minutes.
• You will answer incoming calls, process inquiries, and immediately greet all visitors to the department.
• You will exercise good judgment and discretion in all communications and elevate issues as appropriate.
• You will coordinate all aspects of department leader’s travel including preparing itineraries, booking travel and completing travel expense reports.

What you will need for this role:

• High school diploma or equivalent (GED)
• PREFERRED: Associates degree in business or related field
• REQUIRED: A minimum of one-year previous experience in an administrative support role
• Critical thinking, service excellence and good interpersonal communication skills
• Ability to read/comprehend written instructions, ability to follow verbal instructions, PC skills/Proficient in Microsoft Office, Excel, Word, etc.; keyboard skills of 60 wpm

Benefits

HCA Florida Largo Hospital, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:

• Comprehensive benefits for medical, prescription drug, dental, vision, behavioral health and telemedicine services
• Wellbeing support, including free counseling and referral services
• Time away from work programs for paid time off, paid family leave, long- and short-term disability coverage and leaves of absence
• Savings and retirement resources, including a 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service), Employee Stock Purchase Plan, flexible spending accounts, preferred banking partnerships, retirement readiness tools, rollover support and financial wellbeing counseling
• Education support through tuition assistance, student loan assistance, certification support, dependent scholarships and a partnership with Galen College of Nursing
• Additional benefits for fertility and family building, adoption assistance, life insurance, supplemental health protection plans, auto and home insurance, legal counseling, identity theft protection and consumer discounts

Learn more about Employee Benefits (https://careers.hcahealthcare.com/pages/employee-benefits-and-rewards)

Note: Eligibility for benefits may vary by location.

HCA Florida Largo Hospital is the premier healthcare provider in Pinellas County and beyond with 455 beds and is part of HCA Florida Healthcare, the largest healthcare network in Florida. Our hospital offers a wide range of specialty services, including advanced cardiac care, complex GI services, kidney and liver transplantation, weight loss surgery, advanced stroke care, and robotic surgeries. Our Graduate Medical Education program is affiliated with USF Morsani College of Medicine, ensuring that our patients receive the highest quality care from the most skilled and knowledgeable medical professionals. Pick HCA Florida Largo Hospital for all your healthcare needs.

HCA Healthcare has been recognized as one of the World's Most Ethical Companies by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in costs for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.

"There is so much good to do in the world and so many different ways to do it."- Dr. Thomas Frist, Sr.

HCA Healthcare Co-Founder

Administrative Program Assistant Transplant opening.

We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.