Administrative Program Assistant

Easter Seals Florida; Winter Park (FL); On-site; USD 21,000 - 25,000; Part time

Benefits offered by this job

Professional development opportunities

Employee Assistance Program (EAP)

401(k) Savings Plan

Wellness program

Work-Life Balance

Community impact

Job summary

Easterseals Florida in Winter Park is seeking a part-time Administrative Assistant to support general office operations. You will maintain client records, enter data, handle referrals, and assist with program reporting to ensure accuracy and timely submissions.

The role requires strong organization, proficiency in Microsoft Office (Excel), and good communication. This is a part-time, up-to-25-hours-per-week position with competitive benefits and a mission-driven culture.

Qualifications

• Certificate from a college or technical school or equivalent combination of education and at least 6 months of related experience.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office, especially Excel.
• Ability to learn database systems quickly.
• Strong communication and customer service skills.
• Ability to meet our approved driver qualifications in order to drive your personal vehicle, as required, to drive to meetings and for other business-related needs (minimum age of 21 and good driving history).

Responsibilities

• Provide general administrative and office support.
• Maintain client records and enter data accurately in internal systems.
• Track referrals, authorizations, and required documentation.
• Assist with reporting and ensure timely submission of data.
• Support client intake, communication, and family inquiries.
• Collaborate with staff and assist with program operations as needed.

Skills

Data entry

Microsoft Excel

Office suite

Customer service

Record keeping

Database systems

Education

College/technical certificate

Tools

Microsoft Office

Internal databases

Job description

Salary will be $16.39 per hour

Part-time position working up to 25 hours per week (Monday-Friday or 4 day work week as an option)

About Easterseals Florida

Easterseals Florida delivers impactful services through52 programs statewide, supporting individuals with disabilities and their families. Our Workforce Development programs, includingCareer CampandSelf-Advocacy training, help participants build career skills, confidence, and independence through hands‑on learning, interview preparation, and career exploration. Programs are offered virtually statewide and in select counties.

What we offer:

• Live and on-demand Professional Development opportunities
• Employee Assistance Program (EAP)
• 401(k) Savings Plan
• Easterseals Cares Wellness Program
• A culture that supports Work-Life Balance
• The opportunity to make a lasting impact in your community

A Snapshot of what you'll do:

• Provide general administrative and office support
• Maintain client records and enter data accurately in internal systems
• Track referrals, authorizations, and required documentation
• Assist with reporting and ensure timely submission of data
• Support client intake, communication, and family inquiries
• Collaborate with staff and assist with program operations as needed

Qualifications

• Certificate from a college or technical schoolorequivalent combination of education and at least 6 months of related experience
• Strong organizational skills and attention to detail
• Proficiency in Microsoft Office, especially Excel
• Ability to learn database systems quickly
• Strong communication and customer service skills
• Ability to meet our approved driver qualifications in order to drive your personal vehicle, as required, to drive to meetings and for other business-related needs (minimum age of 21 and good driving history)

Easterseals Florida has been rated a Great Place to Work (2020 - 2025) by our employees! We provide services daily that are leading the way to 100% equity, inclusion and access for people living with disabilities, families and communities. Working at Easterseals is more than just a job - it's an opportunity to be part of something bigger! If you want to translate your talent, your passion, and your commitment to help people with disabilities, families and the community, you might be exactly what we are looking for.

Easterseals Florida is a Drug Free Workplace (DFWP).

Easterseals Florida is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information.

Easterseals Florida is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact our HR department at [phone], [e-mail], 2010 Crosby Way, Winter Park, FL 32792.

Under the directive of Florida House Bill 531, our organization utilizes the Care Provider Background Screening Clearinghouse. More information regarding the background screening requirements for this position can be found on the Florida HealthSource Background Screening website or at this specific link: https://info.flclearinghouse.co m.