Administrative Professional (Evergreen)

Odyssey; Dayton (OH); On-site; USD 50,000 - 80,000; Full time

Job summary

Odyssey is seeking an experienced Administrative Professional to support the AFLCMC/WI Directorate at Wright-Patterson AFB, OH. The role focuses on drafting correspondence, preparing reports, and briefing materials.

Candidates should have an Associate’s degree with significant administrative experience, US citizenship, and a current Secret clearance. Duties include calendars, travel planning, records management, and coordinating meetings.

Qualifications

• US Citizenship is required.
• Current Secret clearance.
• Experience as administrative support in a government or regulated office environment.
• Strong written and verbal communication.

Responsibilities

• Draft emails, memos, and leadership communications.
• Manage calendars and schedule appointments.
• Coordinate meetings and conferences with internal and external staff.
• Assist in travel planning using the Defense Travel System.
• Prepare agendas, reports, and briefings for staff meetings.
• Maintain and update program office files and records.
• Track deadlines and action items; monitor progress.
• Recommend improvements for administrative processes.

Skills

Office software

Calendar management

Travel planning

Meeting coordination

Records management

Education

Associate’s degree

Bachelor’s degree

Master’s degree

Tools

Defense Travel System

videoconferencing platforms

Project tracking tools

Job description

Evergreen (Pipeline) Requisition

This requisition is used to build a pipeline of qualified candidates for future opportunities. While there may not be an immediate opening, candidates will be considered as positions become available based on their qualifications and program needs .

Position Summary

Evergreen (Pipeline) Requisition

This requisition is used to build a pipeline of qualified candidates for future opportunities. While there may not be an immediate opening, candidates will be considered as positions become available based on their qualifications and program needs .

Odyssey has an exciting opportunity for experienced Administrative Professionals at various levels supporting the Air Force Life Cycle Management Center Intelligence, Surveillance, Reconnaissance and (ISR) and Special Operations Forces (SOF) directorate (AFLCMC/WI) at Wright-Patterson AFB, OH. This position is primarily responsible for drafting correspondence and assisting in the preparation of reports, papers, and briefings.

Responsibilities

Duties may include, but are not limited to:

• Compose and edit emails, memos, and communications for leadership.
• Manage calendars, book appointments, and oversee conference room schedules.
• Coordinate meetings and conferences with internal and external staff.
• Collaborate with other groups to plan events supporting mission goals; seek additional information as needed.
• Answer calls, forward messages, handle inquiries, and direct visitors.
• Serve as travel clerk using Defense Travel System according to guidelines.
• Track, analyze, and distribute organizational action items, deadlines, and responses.
• Recommend improvements for administrative and office processes.
• Maintain and update program office files and records.
• Prepare agendas, reports, and briefings for staff meetings.
• Support organizational workflows.

Qualifications

Minimum Required Qualifications

Citizenship: Must be a US Citizen

Clearance: Current Secret clearance

Education And Experience

• Journeyman: Associate’s degree and 5 years of relevant experience
• Senior: Associate’s degree and 15 years of relevant experience; OR Bachelor's degree and 10 years of relevant experience; OR Master’s degree and 7 years of relevant experience

Preferred Qualifications

• Administrative support experience in a government or other regulated office environment
• Current Top Secret clearance

Technical Skills

Additionally, the successful candidate will demonstrate the following:

• Skilled in office software (Word, Excel, PowerPoint, Outlook)
• Experienced with calendar and scheduling tools
• Ability to organize meetings, including using videoconference platforms
• Familiar with file management systems
• Experience with travel planning, preferably with the Defense Travel System
• Capable of monitoring deadlines and action items with project tracking tools

Interpersonal Skills

• Clear written and verbal communication
• Organizational and multitasking abilities
• Collaborates well with teams
• Professional and discreet with information and interactions
• Attention to detail and accuracy
• Flexible and adaptable to workflow changes
• Strong customer service orientation

Additional Information

Location:

WP AFB Dayton, Ohio

Travel:

May be required up to 10% depending on program needs

Work Environment:

Onsite

This is an evergreen position designed to pro-actively identify and engage highly qualified candidates for future openings across Odyssey’s portfolio of acquisition and program management support efforts. While this role is not currently tied to a specific contract, selected candidates may be considered for upcoming positions based on their experience, qualifications, and program needs.

Company Overview

Odyssey is a world-class technical, engineering, and integration company serving the warfighting ecosystem with airborne integration, ISR, C2, and warfighter readiness capabilities. Odyssey meets the military’s operational needs by integrating layered defense systems from equipment, technology, and services to data, information, and business operations. We streamline defense acquisition and sustainment, engineering the technical battlefield with domain-specific proficiency to ensure lethality. Odyssey is dedicated to excellent contract execution, peak organizational performance, and fostering a workplace built on employee care.

Odyssey is proud to live out our core values of commitment, ambition, and respect in our work and communities through OdysseyCares , a philanthropic group focused on giving back through direct donations, an employer match program, and volunteering events.