Administrative Professional (Evergreen)

Odyssey; Florida; On-site; USD 50,000 - 75,000; Full time

Job summary

Odyssey seeks an Administrative Professional to join our talent pipeline for future opportunities supporting AFLCMC/EB at Eglin AFB, FL. The role focuses on drafting correspondence and assisting with reports, papers, and briefings in an onsite environment.

Required qualifications include US citizenship, current Secret clearance, and a combination of associate/bachelor/master level credentials with years of relevant experience. Proficiency in MS Office and travel systems is expected.

Qualifications

• Requires US citizenship and current Secret clearance.
• Experience drafting correspondence and preparing reports, briefs, and papers.
• Strong proficiency with office software and travel planning processes.

Responsibilities

• Compose and edit emails, memos, and communications for leadership.
• Manage calendars, book appointments, and oversee conference room schedules.
• Coordinate meetings and conferences with internal and external staff.
• Plan events and support mission goals; gather needed information.
• Answer calls, forward messages, and direct visitors.
• Serve as travel clerk using Defense Travel System per guidelines.
• Track, analyze, and distribute action items and deadlines.
• Suggest improvements for administrative and office processes.
• Maintain and update program office files and records.
• Prepare agendas, reports, and briefings for staff meetings.
• Support organizational workflows.

Skills

Written communication

Multitasking

Team collaboration

Customer service

Discretion

Education

Associate’s degree + 5 years experience

Bachelor’s degree + 10 years experience

Master’s degree + 7 years experience

Tools

MS Office Suite

Defense Travel System

Calendar scheduling tools

Job description

Evergreen (Pipeline) Requisition

This requisition is used to build a pipeline of qualified candidates for future opportunities. While there may not be an immediate opening, candidates will be considered as positions become available based on their qualifications and program needs.

Position Summary

Evergreen (Pipeline) Requisition

This requisition is used to build a pipeline of qualified candidates for future opportunities. While there may not be an immediate opening, candidates will be considered as positions become available based on their qualifications and program needs.

Odyssey has an exciting opportunity for an experienced Administrative Professionals at various levels to join our talent community for anticipated opportunities supporting the Air Force Life Cycle Management Center Armament Directorate (AFLCMC/EB) at Eglin AFB, FL. This position is primarily responsible for drafting correspondence and assisting in the preparation of reports, papers, and briefings.

Responsibilities

Duties may include, but are not limited to:

• Compose and edit emails, memos, and communications for leadership.
• Manage calendars, book appointments, and oversee conference room schedules.
• Coordinate meetings and conferences with internal and external staff.
• Collaborate with other groups to plan events supporting mission goals; seek additional information as needed.
• Answer calls, forward messages, handle inquiries, and direct visitors.
• Serve as travel clerk using Defense Travel System according to guidelines.
• Track, analyze, and distribute organizational action items, deadlines, and responses.
• Recommend improvements for administrative and office processes.
• Maintain and update program office files and records.
• Prepare agendas, reports, and briefings for staff meetings.
• Support organizational workflows.

Qualifications

Minimum Required Qualifications

Citizenship: Must be a US Citizen

Clearance: Current Secret clearance

Education And Experience

Journeyman: Associate’s degree and 5 years of relevant experience

Senior: Associate’s degree and 15 years of relevant experience; OR Bachelor's degree and 10 years of relevant experience; OR Master’s degree and 7 years of relevant experience

Preferred Qualifications

• Administrative support experience in a government or other regulated office environment
• Current Top Secret clearance

Technical Skills

Additionally, the successful candidate will demonstrate the following:

• Skilled in office software (Word, Excel, PowerPoint, Outlook).
• Experienced with calendar and scheduling tools.
• Ability to organize meetings, including using videoconference platforms.
• Familiar with file management systems.
• Experience with travel planning, preferably with the Defense Travel System.
• Capable of monitoring deadlines and action items with project tracking tools.

Interpersonal Skills

• Clear written and verbal communication.
• Organizational and multitasking abilities.
• Collaborates well with teams.
• Professional and discreet with information and interactions.
• Attention to detail and accuracy.
• Flexible and adaptable to workflow changes.
• Strong customer service orientation.

Additional Information

Location: Eglin AFB, FL

Travel: May be required up to 10% depending on program needs

Work Environment: Onsite

This is an evergreen position designed to pro-actively identify and engage highly qualified candidates for future openings across Odyssey’s portfolio of acquisition and program management support efforts. While this role is not currently tied to a specific contract, selected candidates may be considered for upcoming positions based on their experience, qualifications, and program needs.

Company Overview

Odyssey is a world-class technical, engineering, and integration company serving the warfighting ecosystem with airborne integration, ISR, C2, and warfighter readiness capabilities. Odyssey meets the military’s operational needs by integrating layered defense systems from equipment, technology, and services to data, information, and business operations. We streamline defense acquisition and sustainment, engineering the technical battlefield with domain-specific proficiency to ensure lethality. Odyssey is dedicated to excellent contract execution, peak organizational performance, and fostering a workplace built on employee care.

Odyssey is proud to live out our core values of commitment, ambition, and respect in our work and communities through OdysseyCares , a philanthropic group focused on giving back through direct donations, an employer match program, and volunteering events.