Administrative Professional 3 (20015021)

State of Ohio; Columbus (OH); On-site; USD 30,000 - 43,000; Full time

Job summary

State of Ohio's Health Department is seeking an Administrative Professional 3 to support BOSC. You will schedule licensure surveys and analyze facility data to optimize the survey calendar for health care providers and laboratories.

The role requires clerical excellence, strong reporting skills, and familiarity with Microsoft Office. Work hours are 8am-5pm, full-time, with a competitive hourly rate.

Qualifications

• 30 months of experience or training in secretarial/administrative professional field.
• OR Completion of associate core coursework in secretarial science or business office applications from accredited career school or community college AND 12 months of experience in secretarial/administrative professional field.
• 12 months of experience as Administrative Professional 2, 16872.
• -Or equivalent of Minimum Class Qualifications For Employment noted above.

Responsibilities

• Schedule Nursing Home, Acute and Continuing Care, and Hospital licensure surveys for Health Care Facilities Surveyors.
• Analyze listings of healthcare facilities to determine survey schedule needs and provide reports.
• Recommend survey priorities based on timeframe since last survey, history, and available resources.
• Monitor progress of surveys to ensure timelines and compliance with regulations.
• Use state and federal computer programs to coordinate surveyor travel.
• Communicate with surveyors and managers regarding schedule coordination.

Skills

Attention to Detail

Organizing and Planning

Written Communication

Strategic Thinking

Teamwork

Education

Associate degree in business office administration or secretarial science

Tools

Excel

Word

Outlook

PowerPoint

Access

CALS

Job description

Administrative Professional 3 (20015021) (260006FU)

Job Description - Administrative Professional 3 (20015021) (260006FU)

Organization

Health

Agency Contact Name and Information

Kristi W. will contact individuals selected for an interview.

Unposting Date

Sep 6, 2026, 3:59:00 AM

Work Location

Health Department Building 246 North High Street
1st Floor Columbus 43215

Primary Location

United States of America-OHIO-Franklin County-Columbus

Compensation

$26.54

Schedule

Full-time

Work Hours

8am-5pm

Union

OCSEA

Primary Job Skill

Administrative Support/Services

Technical Skills

Clerical & Data Entry, Administrative support/services

Professional Skills

Attention to Detail, Organizing and Planning, Strategic Thinking, Written Communication

Agency Overview

Administrative Professional 3

Our mission at the Ohio Department of Health (ODH) is “advancing the health and well-being of all Ohioans”. Our agency is committed to building a modern, vibrant public health system that creates the conditions where all Ohioans flourish.

Job Description

About Us

ODH is seeking to fill an Administrative Professional 3 position within the Bureau of Survey & Certification (BOSC). BOSC is responsible for conducting survey inspections to ensure health care providers and clinical laboratories are compliant with state and federal requirements. For more information about The Bureau of Survey and Certification, please CLICK HERE.

What You'll Do

• This position will schedule Nursing Home, Acute and Continuing Care, and Hospital licensure surveys for our Health Care Facilities Surveyors (Field Staff). This is a critical function to our our Survey process.
• Analyzelistings of healthcare facilities to determine survey schedule needs andprovidesupervisor with analysis/reports of facilities to be surveyed.
• Recommend priority of surveys to be scheduled, based on factors such as, timeframe since last survey, history, and resources available to complete the survey.
• Monitorprogress of standard and complaint surveys through the entire survey cycle to assure timelines are met andto ensure compliance with state andfederal regulations.
• Usestate and federal computer programs to coordinate surveyor travel to and from a provider location.
• Communicatewith surveyors and managers on a routine basis regarding coordination of schedule changes including reassignments based on priority.
• Performadministrative tasks as they pertain to the survey scheduling unit. Understands applicable laws, rules, policies, and procedures for healthcare providers.

Additional Duties

• Performsecretarial and clerical tasks.
• Preparewritten reports summarizing findings andrecommendations by compiling andgathering information (e.g., number of facilities surveyed, man hours spent by surveyor discipline, number of complaints) into reporting categories from various sources (e.g., monthly schedule).
• Establish and maintain survey documents (e.g., logs, charts) via PC and software packages (e.g., CALS); utilizing spreadsheets (e.g., Excel) and/or CALS on daily, weekly or monthly basis.
• Create reports outlining activity for assigned geographic area; via PC, update & maintain list of surveyor staff credentials on ongoing basis to assign various types of surveys. Revise & modify report formats to accommodate changes in reporting requirements (e.g., survey timeframes used or adjusted).
• Maintaintracking documents to track surveyor assignments (e.g., team coordinator, staggered assignments, overnight travel assignments).
• As assigned, research and compile survey scheduling information for special reports (e.g., number of facilities with no deficiencies, type of complaint surveys).

Qualifications

30 months of experience or training in secretarial/administrative professional field.

OR

Completion of associate core coursework in secretarial science or business office applications from accredited career school or community college AND 12 months of experience in secretarial/administrative professional field.

12 months of experience as Administrative Professional 2, 16872.

-Or equivalent of Minimum Class Qualifications For Employment noted above.

• Associates or advanced degree in business office administration or secretarial science
• Experience working with or in healthcare facilities (i.e., nursing home, assisted living, home health agencies, hospice)
• Experience scheduling daily work assignments for staff (not scheduling appointments)
• Experience using critical thinking to identify and resolve problems
• Experience multi-tasking or paying attention to details
• Experience with Microsoft Office Software (e.g., Excel, Word, Outlook, PowerPoint, Access)
• Experience communicating verbally and in writing
• Experience working with a team
• Experience gathering and organizing information

Job Skills

Administrative Support/Services

Technical Skills

Administrative support /services, Clerical & Data Entry

Professional Skills

Organizing & Planning, Written Communication, Attention to Detail, Strategic Thinking

EDUCATIONAL TRANSCRIPT REQUIREMENTS

Official educational transcripts are required for all post-high school educational accomplishments, coursework or degrees claimed on the application. Applicants will be required to submit an official transcript prior to receiving a formal offer of employment. Please note that a transcript is considered "official" only if it is an original copy from the educational institution and includes an institutional watermark, ink stamp, or embossed stamp. Transcripts printed from the institution's website will not be accepted. ODH reserves the right to assess the academic credibility of an educational entity's award of a putative degree.

Salary Information

Unless required by legislation, the selected candidate will begin at Pay Grade 30, Step 1 of the OCSEA Pay Range Schedule ($26.54 per hour), with an opportunity for pay increase after six months ($27.56) of satisfactory performance and then a yearly raise thereafter.

ADA Statement

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

Drug-Free Workplace

The State of Ohio is a drug‑free workplace which prohibits the use of marijuana (recreational marijuana/non‑medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug‑Free Workplace Policy (HR‑39), and as outlined in the posting.