Administrative Professional 1 (PN 20014673)

Ohio Department of Health; Columbus (OH); On-site; Full time

Job summary

Join the Ohio Department of Health as an Administrative Professional 1, where you'll play a crucial role in supporting the Bureau of Regulatory Operations. This full-time position involves document preparation, communication, and assisting in the organization of bureau activities. If you're detail-oriented and enjoy administrative tasks, this role offers an opportunity for growth in a state health agency.

Qualifications

• 1 year of training or experience in secretarial science.
• Detail-oriented with strong organizing skills.

Responsibilities

• Types and prepares various routine documents.
• Ensures accuracy by proofreading documents.
• Organizes and tracks email and letter correspondence.

Skills

Attention to Detail

Critical Thinking

Organizing and Planning

Time Management

Verbal Communication

Written Communication

Education

1 yr. trg. or exp. in secretarial science or business office applications

Tools

Microsoft Office

Job description

Administrative Professional 1 (PN 20014673)

Administrative Professional 1 (PN 20014673)

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What You'll Do

The Bureau of Regulatory Operations is seeking a candidate to fill the Administrative Professional 1 position. This position:

• Types technical material developed from written copy or oral instructions.
• Types/prepares various routine documents (e.g., printed reports, correspondence letters, meetings, and emails, travel, expense, form letters) in accordance with established procedures.
• Ensures accuracy by proofreading all documents and makes necessary corrections as needed.
• Organizes and tracks all email and letter correspondence.
• Prints documents from email and compiles for supervisor, processes survey reports from state & federal data systems.
• Answers main phone lines and provides customer service to external & internal callers, takes messages, screen and directs calls to appropriate people.
• Acts as liaison for the bureau to facilitate the processing of information.
• Logs, tracks and monitors time frames for all correspondence & signature items.
• Prepares reports.
• Monitors and maintains bureau’s electronic mailbox.
• Assists with preparation of reports by obtaining necessary data or information.
• Transcribes minutes from meetings and emails to attendees.
• Follows established travel arrangements for staff procedures/processes.
• Maintains and assists in scheduling of bureau meetings and events using Teams and Outlook.
• Creates spreadsheets, charts and Power Point documents using Microsoft Office software.
• Gathers, researches, and prepares data for public record requests reviews and or audits.
• Develops, maintains and organizes an accurate filing system.
• Processes incoming and outgoing mail.
• Develops security entrance memo’s and acts as main contact person on floor to retrieve external/internal guests from security.
• Retrieves packages from security and delivers to appropriate staff.
• Faxes and scans outgoing documents, receives and process faxes.
• Maintains inventory of office supplies and orders as needed.
  
  

What You'll Do

The Bureau of Regulatory Operations is seeking a candidate to fill the Administrative Professional 1 position. This position:

• Types technical material developed from written copy or oral instructions.
• Types/prepares various routine documents (e.g., printed reports, correspondence letters, meetings, and emails, travel, expense, form letters) in accordance with established procedures.
• Ensures accuracy by proofreading all documents and makes necessary corrections as needed.
• Organizes and tracks all email and letter correspondence.
• Prints documents from email and compiles for supervisor, processes survey reports from state & federal data systems.
• Answers main phone lines and provides customer service to external & internal callers, takes messages, screen and directs calls to appropriate people.
• Acts as liaison for the bureau to facilitate the processing of information.
• Logs, tracks and monitors time frames for all correspondence & signature items.
• Prepares reports.
• Monitors and maintains bureau’s electronic mailbox.
• Assists with preparation of reports by obtaining necessary data or information.
• Transcribes minutes from meetings and emails to attendees.
• Follows established travel arrangements for staff procedures/processes.
• Maintains and assists in scheduling of bureau meetings and events using Teams and Outlook.
• Creates spreadsheets, charts and Power Point documents using Microsoft Office software.
• Gathers, researches, and prepares data for public record requests reviews and or audits.
• Develops, maintains and organizes an accurate filing system.
• Processes incoming and outgoing mail.
• Develops security entrance memo’s and acts as main contact person on floor to retrieve external/internal guests from security.
• Retrieves packages from security and delivers to appropriate staff.
• Faxes and scans outgoing documents, receives and process faxes.
• Maintains inventory of office supplies and orders as needed.
  
  

Position Qualifications

1 yr. trg. or 1 yr. exp. in secretarial science or business office applications. For positions requiring technical terminology, applicants must also have 6 mos. trg. or 6 mos. exp. in relevant technical terminology.

• Or equivalent of Minimum Class Qualifications For Employment noted above
  
  

Job Skills: Administrative Support/Services

Technical Skills: Clerical & Data Entry, Computer Literacy, Basic Documentation

Professional Skills: Attention to Detail, Critical Thinking, Organizing and Planning, Time Management, Verbal Communication, Written Communication

Educational Transcript Requirements

Official educational transcripts are required for all post-high school educational accomplishments, coursework or degrees claimed on the application. Applicants will be required to submit an official transcript prior to receiving a formal offer of employment. Failure to provide transcripts within five (5) working days of being requested will cause the applicant to be eliminated from further consideration.

Please note that a transcript is considered "official" only if it is an original copy from the educational institution and includes an institutional watermark, ink stamp or embossed stamp. Transcripts printed from the institution's website will not be accepted. ODH reserves the right to assess the academic credibility of an educational entity's award of a putative degree.

Organization

Health

Agency Contact Name and Information

HR will contact you if selected for interview.

Unposting Date

Jun 19, 2025, 10:59:00 PM

Work Location

Health Department Building

Primary Location

United States of America-OHIO-Franklin County-Columbus

Compensation

$21.93

Schedule

Full-time

Work Hours

Monday - Friday; 8am - 5pm

Classified Indicator

Classified

Union

OCSEA

Primary Job Skill

Administrative Support/Services

Technical Skills

Basic Documentation, Computer Literacy, Clerical & Data Entry

Professional Skills

Attention to Detail, Critical Thinking, Organizing and Planning, Time Management, Verbal Communication, Written Communication

Agency Overview

Administrative Professional 1

About Us

Our mission at the Ohio Department of Health (ODH) is advancing the health and well-being of all Ohioans. Our agency is committed to building a modern, vibrant public health system that creates the conditions where all Ohioans flourish.

The Bureau of Regulatory Operations is responsible for licensing, certification, and enforcement for health care facilities, services, and programs.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Government Administration

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