Administrative Procurement Analyst

New York City Department of Transportation; New York (NY); On-site; USD 60,000 - 100,000; Full time

Job summary

Join a forward-thinking agency dedicated to enhancing the transportation infrastructure of New York City. As an Administrative Procurement Analyst, you will play a vital role in managing procurement operations, ensuring compliance, and supporting initiatives that promote diversity and inclusion. Your expertise in procurement management and contract administration will be essential as you navigate complex procurement processes and contribute to the city's economic vitality. This position offers a unique opportunity to make a meaningful impact while working in a dynamic environment that values collaboration and innovation.

Benefits

Federal and state loan forgiveness programs

Diversity and inclusion initiatives

Professional development opportunities

Qualifications

• Bachelor's degree and four years in procurement or contract administration.
• Supervisory experience required for at least 18 months.

Responsibilities

• Manage complex procurements using various methods.
• Review solicitation documents for compliance.
• Track vendor compliance and conduct procurement analyses.

Skills

Procurement Management

Contract Administration

Analytical Skills

Negotiation Skills

Organizational Skills

Communication Skills

Project Management

Education

Bachelor's Degree

Tools

MS Outlook

MS Word

MS Excel

PASSPort

FMS

DMSS

Job description

IN ORDER TO BE CONSIDERED FOR THIS POSITION, CANDIDATES MUST BE SERVING PERMANENTLY AS AN ADMINISTRATIVE PROCUREMENT ANALYST, BE REACHABLE ON THE CIVIL SERVICE LIST, OR ELIGIBLE UNDER THE 55A PROGRAM.

Overview

The New York City Department of Transportation ensures the safe, efficient, and environmentally responsible movement of people and goods in New York City. It maintains and enhances transportation infrastructure crucial to the city's economic vitality and residents' quality of life. DOT is an equal opportunity employer committed to diversity and inclusion.

The Facilities Management unit manages the agency's budgets, procurement operations, and accounts payable. The successful candidate will perform tasks related to purchasing goods and services, processing procurement documents, and managing contracts under the supervision of the Deputy Director of Financial Management. Responsibilities include:

1. Developing and conducting complex procurements using various methods such as sealed bids, RFPs, sole source, and negotiated acquisitions.
2. Reviewing solicitation documents for accuracy and compliance with procurement policies.
3. Generating and reviewing tasks through PASSPort for oversight and approval.
4. Utilizing citywide procurement systems like FMS, PASSPort, and others for managing procurements.
5. Supporting M/WBE initiatives and performing related assignments and projects.
6. Conducting procurement analyses and tracking vendor compliance.
7. Processing commodity orders via various contracts and orders.
8. Assisting in developing specifications and reviewing procurement documents.
9. Performing additional duties as assigned.

Minimum Qualifications

1. A bachelor's degree from an accredited college and four years of professional experience in purchasing, procurement, or contract administration, including at least 18 months in a managerial or supervisory role; or
2. An equivalent combination of education and experience, with at least 18 months in a supervisory or managerial capacity.

Possession of a professional procurement certification may substitute for up to one year of experience, but the supervisory experience requirement remains.

Preferred Skills

• Knowledge of NYC PPB Rules.
• Experience in developing solicitation documents.
• Strong organizational, analytical, communication, and negotiation skills.
• Proficiency in MS Outlook, Word, Excel.
• Ability to manage multiple projects in a fast-paced environment.
• Knowledge of Passport, FMS, DMSS systems.

Additional Information

This position is open to qualified individuals with disabilities under the 55A Program. Please indicate your interest in this program in your application.

Employees may be eligible for federal and state loan forgiveness programs. Residency within NYC is generally required within 90 days of appointment, with some exceptions based on employment history.

The City of New York is an inclusive employer committed to diversity and equal opportunity.