Administrative & Pipeline Coordinator

Verdantas LLC; Kirkland (WA); On-site; USD 36,000 - 41,000; Part time

Benefits offered by this job

Flexible Work Environment

401(k) with Company Match

Job summary

Verdantas is seeking a Part-Time Pipeline & Administrative Coordinator in Kirkland to support project managers, maintain accurate opportunity pipelines, and ensure smooth daily office operations.

The role requires strong organizational skills, attention to detail, and effective communication. Flexible work environment and a commitment to a positive, collaborative culture are offered.

Qualifications

• High school diploma or equivalent required.
• 1+ years of relevant administrative/office support experience.
• Strong proficiency with Microsoft Office, especially Outlook, Word, Excel, and PowerPoint; quick learner of internal systems.

Responsibilities

• Coordinate with project managers and stakeholders to keep pipeline accurate and current.
• Schedule and facilitate pipeline review meetings and update opportunities in Vision/Vantagepoint.
• Support creation and maintenance of new opportunities and change orders.
• Generate and distribute pipeline reports for leadership review.
• Maintain daily office operations and serve as contact for communications.
• Assist with onboarding, meetings, events, and other admin duties.

Skills

Administrative support

Data management

MS Office

Pipeline coordination

Communication

Education

High school diploma

Tools

Vision/Vantagepoint

Microsoft Office Suite

Job description

Welcome to Verdantas, where innovation meets sustainability, and your career finds purpose! At Verdantas, we’re redefining environmental consulting and sustainable engineering through our use of cutting-edge modeling and digital technology and our genuine commitment to people. Our work spans high-growth sectors like water resources, resilient land use, energy transformation, and civil infrastructure. Our commitment to excellence, across more than 90 offices, is championed by a team of over 2,000 experts, scientists, engineers, geologists, and technical specialists, embedded in a people-focused culture, prioritizing the well-being of our employees, clients, and the communities we serve. We partner with clients to deliver smart, data-driven solutions to complex environmental and infrastructure challenges. We don’t just solve problems; we help shape a more sustainable future. Join a people-first culture that values your well-being, empowers your growth, and amplifies your impact. At Verdantas, your career goes beyond the expected, and your work helps build a better world. Ready to shape the future of resilient communities? Verdantas is seeking a Part-Time Pipeline & Administrative Coordinator to support our Kirkland office. This role plays an important part in maintaining operational excellence by strengthening consistency across project and office functions. The Pipeline & Administrative Coordinator helps keep pipeline information current, supports project managers with critical project coordination activities, and ensures administrative processes are completed accurately and professionally. Through strong organization, attention to detail, and proactive communication, this position contributes directly to better planning, improved collaboration, and a more efficient workplace.

What You’ll Do:

• Coordinate with project managers, Area Leaders, CDLs, and other stakeholders to keep the sales and project opportunity pipeline accurate, current, and complete
• Schedule and facilitate recurring pipeline review meetings with project managers to update opportunities, identify changes, and make real-time adjustments in Vision/Vantagepoint
• Support creation and maintenance of new opportunities, including expected change orders, future phases of work, and other project-related opportunities
• Generate and distribute pipeline reports for review by project managers, CDLs, Area Leaders, and other leadership stakeholders
• Monitor pipeline data for accuracy, consistency, and completeness; follow up promptly to resolve discrepancies or missing information
• Oversee daily office operations, including maintaining supplies, managing correspondence, organizing workspaces, and supporting a clean, professional office environment
• Serve as a point of contact for internal and external communications, including phone calls, emails, visitors, clients, vendors, and employees
• Assist with project support needs such as coordinating resources, formatting deliverables, organizing project files, preparing reports, and maintaining accurate records
• Support onboarding activities for new hires, including workspace setup, orientation coordination, welcome communications, and introductions to office processes and colleagues
• Assist with meetings, company events, certified mail tracking, fleet logistics, document preparation, and other administrative responsibilities as assigned

What You’ll Bring:

• High school diploma or equivalent required; additional business, administrative, or project coordination training is a plus
• One or more years of relevant administrative, office support, customer service, project coordination, or data-management experience
• Strong proficiency with Microsoft Office Suite, especially Outlook, Word, Excel, and PowerPoint; ability to quickly learn tools such as Vision/Vantagepoint and other internal systems
• Excellent attention to detail, with the ability to maintain accurate records, track follow-ups, and ensure data quality
• Strong written and verbal communication skills with the ability to interact professionally with colleagues, leaders, clients, vendors, and external partners
• Strong organizational and time-management skills, including the ability to manage multiple priorities, meet deadlines, and maintain a high level of follow-through
• A collaborative, proactive, and customer-service-focused approach with a commitment to supporting team success
• Ability to handle sensitive information with discretion and maintain confidentiality at all times

Salary Range: $26.00 - $30.00

Benefits:

• Flexible Work Environment
• 401(k) with Company Match

Verdantas strives to develop new ways to increase diversity awareness within our organization. We recruit and reward our employees based on capability and performance - regardless of race, gender, sexual orientation, gender identity or expression, lifestyle, age, educational background, national origin, religion, or physical ability. For us, it is imperative to build balanced teams from all walks of life and we believe that a diverse workforce is a stronger workforce. Verdantis is an EOE race/color/religion/sex/sexual orientation/gender identity/national origin/disability/vet