Administrative Partner and Office Manager

Meta; Prineville (OR); Hybrid; USD 86,000 - 118,000; Full time

Benefits offered by this job

Bonus

Equity

Benefits

Job summary

Meta is seeking an Administrative Partner and Office Manager to support data center leaders in Prineville, OR. The role emphasizes calendar mastery, travel planning, and strong stakeholder coordination to ensure smooth operations.

You will drive meetings, manage expenses, coordinate spaces and events, and act as a culture carrier across the site. Hybrid work is available up to two remote days per week.

Qualifications

• 3+ years coordinating travel logistics for executives.
• 3+ years calendar management and expense report experience.
• Ability to balance competing priorities and manage time.
• Proficiency with Microsoft Office and Google Suite.

Responsibilities

• Coordinate meetings for multiple leaders and manage agendas.
• Manage hectic calendars and travel arrangements (domestic and international).
• Serve as main point of contact for data center operations and admin topics.
• Support office operations with IT, Facilities, Security, Health and Safety teams.
• Organize site events and cross-functional visits from leadership.

Skills

Travel coordination

Calendar management

Expense reports

Office management

Communication

Education

BA/BS

Tools

Microsoft Office

Google Workspace

Job description

Summary:

Meta is seeking an experienced Administrative Partner and Office Manager to support multiple data center leaders. The person in this role will need to be a masterful problem-solver and an organizational force given heavy calendaring, meeting management, and complex travel planning. Additionally, the ideal candidate will have exceptional communication skills and will be resourceful in building relationships across the data center teams. This position is full-time and is eligible for hybrid work (up to two days per week remote).

Required Skills:

1. Coordinate internal and external meetings for up to two leaders

2. Manage hectic and complex calendars

3. Coordinate both domestic and international travel arrangements

4. Main POC for all data center office/administrative topics (may also include local leased sites when they roll-up to a greenfield)

5. Visitor management

6. Provide operational support for the entire office to include partnering with IT, Facilities, Culinary, Microkitchen, Security, and Health and Safety teams (where these resources exist)

7. Facilitate site meetings through agenda collection, action item tracking, and note taking

8. Collaborate on arranging and structuring senior leadership visits to the site

9. Prepare expense reports and purchase requisitions

10. Organize space planning for the site

11. Organize all-hands, off-site and onsite events, including those that require XFN collaboration

12. Build cross-functional relationships between teams

13. Responsible for site specific communications and tooling

14. Be a culture carrier for the local data center, including welcoming new hires

15. Participate in the global data center admin community

16. General administrative duties

Minimum Qualifications:

1. 3+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives

2. 3+ years of relevant calendar management and expense report management experience for 1 or more executives

3. Experience balancing competing priorities

4. Experience with Microsoft Office and Google Suite

Preferred Qualifications:

1. BA/BS

2. Event planning experience

3. Experience collaborating with and partnering closely with other administrative professionals and key cross functional partners

4. Experience maintaining confidentiality and description in all partnerships

5. Experience in prioritizing multiple assignments quickly

6. Experience in multitasking and changing direction quickly

7. Experience developing and delivering communications to broad and diverse audiences

8. Demonstrated ability to integrate AI tools to optimize/redesign workflows and drive measurable impact (e.g., efficiency gains, quality improvements)

9. Experience adhering to and implementing responsible, ethical AI practices (e.g., risk assessment, bias mitigation, quality and accuracy reviews)

10. Demonstrated ongoing AI skill development (e.g., prompt/context engineering, agent orchestration) and staying current with emerging AI technologies

Public Compensation:

$86,091/year to $118,310/year + bonus + equity + benefits

Industry: Internet

Equal Opportunity:

Meta is proud to be an Equal Employment Opportunity and Affinitiative employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment.

Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at [e-mail].