Administrative Partner

Pfizer Inc.; New York (NY); On-site; USD 46,000 - 76,000; Full time

Benefits offered by this job

Benefits package

Paid time off

Health benefits

Job summary

Pfizer Inc. in New York, NY is seeking an experienced Administrative Partner to provide high-level support to the Senior Vice President of External Supply.

You will manage calendars, prepare materials, arrange meetings and travel, and protect confidential information in a fast-paced environment. You will coordinate domestic and international travel, process expenses and purchase orders in Ariba, harness AI tools to improve workflows, and collaborate with Administrative Partners across the PGS

Qualifications

• 7+ years of demonstrated administrative partner experience with minimum 2 years at the senior executive level.
• Highly organized with proven experience applying thoughtful prioritization to a complex calendar.
• Ability to carry out all office and administrative functions proficiently, with high quality on a timely basis.
• Must interface with senior management, international colleagues and external stakeholders, while handling confidential information.
• Demonstrated resourcefulness with proven ability to anticipate needs and manage multiple priorities.
• Proficient in Ariba, Microsoft 365, SharePoint, Concur, Co-Pilot and Workday.

Responsibilities

• Strategically manage complex calendar and resolve conflicts.
• Assemble pre-meeting materials including pre-reads.
• Schedule meetings, book rooms, arrange Teams links and logistics.
• Maintain confidentiality with sensitive matters.
• Organize domestic and international travel, visas and materials.
• Prepare expense reports and manage POs in Ariba.
• Use AI tools to support ES Organization.
• Maintain impeccable records for audits.
• Order office supplies and IT equipment.
• Arrange visitor passes and cross-site access.
• Collaborate with Administrative Partners across the PGS Leadership Team.

Skills

Administrative experience

Calendar management

Confidentiality

Communication

Problem solving

Tools

Ariba

Microsoft 365

SharePoint

Concur

Co-Pilot

Workday

Job description

Use Your Power for Purpose

A career with us is about discovering breakthroughs that change patients' lives. We need dedicated colleagues like you who are efficient, find solutions, and collaborate with others to achieve our purpose. A high-performing administrative team is essential to bringing those therapies to people all over the world and making a positive difference. Your role is crucial in ensuring that these life-changing therapies reach those in need, and your efficiency and problem-solving skills are key to our success. Join us in making a meaningful impact on patients' lives by being part of a team that values collaboration and dedication.

The Administrative Partner (AP) to the Senior Vice President of External Supply (ES) provides administrative and office services of a highly complex and critical nature. The AP works autonomously with exceptional professionalism and attention to detail with work that involves time-sensitive issues often in demanding situations. The successful candidate will find ways to optimize ways of working including demonstrated use of digital tools. The AP will be a key member of the External Supply Leadership Team (ESLT) team and broader Pfizer Global Supply (PGS) community.

This position will provide a full range of administrative support to the ES SVP. The ideal individual will have the ability to exercise good judgment in a range of situations, with strong communication, collaboration, administrative, and organizational skills, all with proven ability to maintain a realistic balance across multiple priorities. This colleague effectively works across PGS and Pfizer and develops and maintains strong relationships.

What You Will Achieve

• Strategically manage complex calendar with anticipation of conflicts. Use knowledge of SVP’s priorities to diplomatically resolve problems in advance.
• Assemble pre-meeting materials as needed to include pre-reads and any other preparatory materials needed.
• Schedule meetings to include booking conference rooms, arranging Teams links, and associated meeting logistics (i.e., audio/visual support, catering, collecting pre-reads, etc.).
• Manage sensitive matters with a high level of confidentiality and discretion.
• Organize all domestic and international travel, including aviation arrangements, hotel accommodation, ground transport, travel documents, visas, and presentation materials for meetings.
• Prepare expense reports, track reimbursements and ensure correct credits/debits; manage purchase orders through Ariba system and track invoices.
• Use Advanced AI capability and tools to support ES Organization.
• Maintain impeccable records and files of documents for auditing purposes.
• Order office supplies and IT equipment as requested.
• Proactively arrange for visitor passes, escorts, and cross-site building access.
• Work closely with other Administrative Partners across the PGS Leadership Team.

Here Is What You Need (Minimum Requirements)

• 7+ years of demonstrated administrative partner experience with minimum 2 years at the senior executive level.
• Highly organized with proven experience applying thoughtful prioritization to a complex calendar.
• Ability to carry out all office and administrative functions proficiently, with high quality on a timely basis required.
• Must have the ability and professional demeanor to interface with senior management, international colleagues and important external stakeholders, and must be able to exhibit good judgment in handling confidential information.
• Demonstrated resourcefulness with proven ability to anticipate needs, prioritize responsibilities, manage multiple priorities with tight timelines, and take initiative.
• Demonstrated proficiency in tools such as: Ariba, Microsoft 365, SharePoint, Concur, Co-Pilot (and other AI tools), and Workday

Bonus Points If You Have (Preferred Requirements)

• Adept at corporate compliance policies, T&E policies, etc.

Other Job Details

Work Location Assignment: NYHQ

Work Location Assignment: On Premise

Relocation Assistance: No

Last date to apply: November 1st, 2026

The salary for this position ranges from $33.12 to $55.19 per hour. In addition, this position offers eligibility for overtime, weekend, holiday and other pay premiums depending on the work schedule and the Company’s policies. We offer comprehensive and generous benefits and programs to help our colleagues lead healthy lives and to support each of life’s moments. Benefits offered include a 401(k) plan with Pfizer Matching Contributions and an additional Pfizer Retirement Savings Contribution, paid vacation, holiday and personal days, paid caregiver/parental and medical leave, and health benefits to include medical, prescription drug, dental and vision coverage. Learn more at Pfizer Candidate Site – U.S. Benefits | (uscandidates.mypfizerbenefits.com). Pfizer compensation structures and benefit packages are aligned based on the location of hire. The United States salary range provided applies only to the United States - New York - New York City location.

Relocation assistance may be available based on business needs and/or eligibility.

Candidates must be authorized to be employed in the U.S. by any employer.

U.S. work visa sponsorship (such as TN, O-1, H-1B, etc.) is not available for this role now or in the future.

Sunshine ActPfizer reports payments and other transfers of value to health care providers as required by federal and state transparency laws and implementing regulations. These laws and regulations require Pfizer to provide government agencies with information such as a health care provider’s name, address and the type of payments or other value received, generally for public disclosure. Subject to further legal review and statutory or regulatory clarification, which Pfizer intends to pursue, reimbursement of recruiting expenses for licensed physicians may constitute a reportable transfer of value under the federal transparency law commonly known as the Sunshine Act. Therefore, if you are a licensed physician who incurs recruiting expenses as a result of interviewing with Pfizer that we pay or reimburse, your name, address and the amount of payments made currently will be reported to the government. If you have questions regarding this matter, please do not hesitate to contact your Talent Acquisition representative.

EEO & Employment Eligibility

Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Pfizer also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Pfizer is an E-Verify employer. This position requires permanent work authorization in the United States.

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To learn more about acceptable and prohibited uses of AI during the recruitment process, please review our candidate AI-use guidelines available on Pfizer Careers .