Administrative Order Entry Associate

SEA Wire and Cable, Inc.; Madison (AL); On-site; USD 20,000 - 29,000; Full time

Job summary

SEA Wire and Cable is seeking an Administrative Order Entry Associate to support order processing and administrative tasks. The role emphasizes accuracy, attention to detail, and effective communication across Sales, Warehouse, and Purchasing teams.

The position is full-time, Monday through Friday, 8:00 AM to 4:30 PM, with a starting pay rate of $18.00 per hour. Candidates should excel in data entry, documentation, and collaboration within a fast-paced environment.

Qualifications

• High school diploma or equivalent.
• Proficient and accurate typing skills.
• Professional written communication skills (especially email).
• Proficiency in Microsoft Office (Outlook, Teams, Excel, PowerPoint).
• Excellent attention to detail and strong organizational abilities.
• Ability to work well both independently and as part of a team.
• A willingness to learn and adapt to new systems and procedures.

Responsibilities

• Accurately enter and update customer orders in our system
• Print necessary documentation to support warehouse operations
• Set up new customer profiles and maintain current account information
• Create and update part numbers to streamline order processing
• Perform administrative tasks such as filing, printing invoices, confirming pick tickets, and emailing paperwork
• Review and prioritize material receipts in the inventory system
• Ensure inventory records are promptly and accurately updated upon receiving merchandise
• Serve as a central point of contact across Sales, Warehouse, and Purchasing teams
• Communicate order status, constraints, and expectations to stakeholders and customers
• Support process improvement and team development through training, mentorship, and best practices

Skills

Typing

Email writing

Attention to detail

Organizational skills

Independent work

Team collaboration

Adaptability

Education

High school diploma

Tools

Outlook

Excel

PowerPoint

Teams

Job description

$18.00 per hour.

• Accurately enter and update customer orders in our system
• Print necessary documentation to support warehouse operations
• Set up new customer profiles and maintain current account information
• Create and update part numbers to streamline order processing
• Perform administrative tasks such as filing, printing invoices, confirming pick tickets, and emailing paperwork
• Review and prioritize material receipts in the inventory system
• Ensure inventory records are promptly and accurately updated upon receiving merchandise
• Serve as a central point of contact across Sales, Warehouse, and Purchasing teams
• Communicate order status, constraints, and expectations to stakeholders and customers
• Support process improvement and team development through training, mentorship, and best practices

About The Role

SEA Wire and Cable is seeking a detail-oriented and dependable Administrative Order Entry Associate to support our order processing and administrative operations. This role is instrumental in ensuring accuracy and efficiency in managing customer orders. This is a full-time position, Monday through Friday, from 8:00 AM to 4:30 PM, with a starting pay rate of $18.00 per hour.

Key Responsibilities

• Accurately enter and update customer orders in our system
• Print necessary documentation to support warehouse operations
• Set up new customer profiles and maintain current account information
• Create and update part numbers to streamline order processing
• Perform administrative tasks such as filing, printing invoices, confirming pick tickets, and emailing paperwork
• Review and prioritize material receipts in the inventory system
• Ensure inventory records are promptly and accurately updated upon receiving merchandise
• Serve as a central point of contact across Sales, Warehouse, and Purchasing teams
• Communicate order status, constraints, and expectations to stakeholders and customers
• Support process improvement and team development through training, mentorship, and best practices

Required Qualifications

• High school diploma or equivalent
• Proficient and accurate typing skills
• Professional written communication skills (especially email)
• Proficiency in Microsoft Office (Outlook, Teams, Excel, PowerPoint)
• Excellent attention to detail and strong organizational abilities
• Ability to work well both independently and as part of a team
• A willingness to learn and adapt to new systems and procedures

Physical Requirements

This position may involve light physical activity such as filing, bending, and lifting office materials or products up to 20 lbs. You should be comfortable using standard office equipment, including computers, printers, and phones.

Who We Are

Founded in 1970, SEA Wire and Cable has been a trusted logistics supplier to the Military and Commercial Aerospace industries for over five decades. From our roots as a manufacturer's rep to becoming a leader in stocking and distributing military wire and cable, SEA has continuously evolved to meet our customers’ needs.

We maintain a collaborative, family-like work culture where dedication, attention to detail, and quality are valued. If you’re passionate about doing meaningful work and being part of a supportive team, we’d love to meet you.

Our Benefits

• Medical, dental, vision, and life insurance
• Employer-paid short-term disability and basic life insurance
• Wellness program discounts and flexible healthcare spending accounts
• 401(k) with employer match
• 7 paid holidays and 3 weeks PTO
• Tuition reimbursement and employee referral incentives
• Monthly employee events

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

It is the policy of SEA Wire and Cable, Inc. to provide equal employment opportunity (EEO), in accordance with all applicable laws, to recruit, hire, train, and promote persons in all job titles without regard to race, color, religion, sex, age, national origin, disability, genetic information, sexual orientation, veteran status, or any other basis prohibited by applicable law.