Administrative & Operations Support

Control Freaks Hawaii; Kahului (HI); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Development opportunities

Competitive pay and benefits

Work in Hawaii

Job summary

A leading organizational consultancy in Hawaii is looking for an Administrative Swiss Army Knife to manage communications and support project coordination. Responsibilities include managing client emails, scheduling, and inventory organization. The ideal candidate is adaptable, organized, and possesses strong communication skills. Benefits include competitive pay and opportunities for growth while working in Hawaii.

Qualifications

• Experience managing client communication, including emails and calls.
• Ability to keep tabs on inventory and warehouse flow.
• Tech-savvy with software and spreadsheets.

Responsibilities

• Manage client communication effectively.
• Ensure inventory is organized and accessible.
• Support project managers with logistics.

Skills

Strong communication skills

Solid organizational instincts

Tech comfort

Adaptability

Accountability

Positive attitude

Job description

About the Job

NOW HIRING: ADMINISTRATIVE SWISS ARMY KNIFE.

Control Freaks Hawaii — Where Organized Chaos Becomes Smooth Operation.

Oahu, Maui, Big Island | Full-Time | Benefits | Good Vibes Only.

You Keep Things From Falling Apart

You’ve juggled emails, schedules, inventory, and people — sometimes all before lunch. You can talk to clients without sounding robotic, keep a warehouse from turning into a mystery box, and somehow remember where that one very specific thing is when no one else does.

You don’t panic when things get messy — you organize them. Now you're ready to be the glue.

Who We Are

Control Freaks Hawaii is Hawaii’s leading provider of lighting control, A/V integration, automation, and systems that make high-end homes and hotels feel like magic. We’re the team people call when things need to work — not just look good. We take our work seriously, not ourselves.

Who Are You

You’re adaptable, sharp, and don’t need your hand held. You can switch from answering a client call to tracking down missing inventory to helping coordinate a project — while staying focused and effective. You’re organized, but not rigid. Professional, approachable, and solution-oriented. You figure things out.

What You’ll Be Doing

• Managing client communication — emails, calls, scheduling, follow-ups.
• Keeping tabs on inventory, warehouse flow, and ensuring items are where they’re supposed to be.
• Supporting project managers with coordination, logistics, and documentation.
• Helping create systems and processes that actually make sense.
• Jumping into whatever needs doing — because something always needs doing.

What You Bring

• Strong communication skills — clear, professional, and human.
• Solid organizational instincts — notice what’s off and fix it.
• Tech comfort — navigate software, systems, and spreadsheets without fear.
• Adaptability — plans change, and you roll with it.
• Accountability — you don’t drop the ball and hope no one notices.
• A positive, professional attitude and a focus on getting things done.

Benefits

• Core part of the operation with team support.
• Development opportunities and growth into strengths.
• Opportunities to provide ideas and influence processes.
• Competitive pay and benefits.
• Work in Hawaii.