Administrative Operations Project Manager / Coordinator

Amerit Consulting; San Francisco (CA); On-site; Full time

Job summary

Amerit Consulting seeks an experienced Administrative Operations Project Manager / Coordinator to support the COO at a leading medical center in California. The role involves project management, strategic support, and administrative coordination in a complex healthcare environment. Candidates should have a strong background in supporting C-level executives and managing cross-functional projects, with a focus on operational logistics and performance tracking.

Benefits

Medical insurance

Vision insurance

401(k)

Qualifications

• 5+ years of progressive experience in project management.
• Experience supporting C-level executives in a strategic capacity.
• Strong understanding of university systems and operations.

Responsibilities

• Oversee administrative operations across Adult Services departments.
• Provide high-level executive support to the COO.
• Manage onboarding and HR documentation.

Skills

Project Coordination

Strategic Planning

Cross-Functional Collaboration

Communication

Problem-Solving

Education

Bachelor's Degree or higher in relevant field

Tools

Microsoft Office Suite

MS Teams

Job description

Administrative Operations Project Manager / Coordinator

Administrative Operations Project Manager / Coordinator

5 days ago Be among the first 25 applicants

This range is provided by Amerit Consulting. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$60.00/hr - $65.00/hr

Direct message the job poster from Amerit Consulting

Our client, a Medical Center facility under the aegis of a California Public Ivy university and one of largest health delivery systems in California, seeks accomplished Administrative Operations Project Manager / Coordinator.

*** Candidate must be authorized to work in USA without requiring sponsorship ***

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*** Duration: 26 weeks contract w/ possibility of extension

Notes:

• Occasional travel to other nearby client locations as needed with advanced notice.
• Work hours: Mon - Fri, 08:00am – 05:00pm Pacific Time.

Description:

• Seeking a seasoned Project Manager or Project Coordinator with strong administrative operations experience and a background in supporting C-level executives—not a traditional Executive Assistant.
• This role is best suited for professionals who have held titles such as Administrative Officer, Program Manager, Department Manager, or high-level Coordinator in large, complex environments such as academic medical centers or health systems.
• This position directly supports the Chief Operating Officer (COO) of Adult Services, who oversees several clinical departments and leads strategic growth initiatives.
• The successful candidate will be instrumental in managing cross-functional projects, operational logistics, performance tracking, and executive-level coordination.

Project & Operations Management (40%)

• Oversee, plan, and administer administrative operations across Adult Services departments.
• Lead or participate in major committees and initiatives including:
• Hospital Bed Capacity, Throughput & Discharge Task Force
• Project Blue Initiative
• Emergency Preparedness & Workplace Violence Prevention
• Perform both short- and long-term planning and performance tracking across departments.
• Support budget planning and financial performance monitoring.

Strategic & Executive Support (30%)

• Provide high-level executive support to the COO, including confidential communications and complex meeting coordination.
• Serve as a liaison between the COO, leadership, internal departments, and external partners.
• Assist with strategic planning, cross-departmental initiatives, and key operational activities.

Administrative & HR Coordination (30%)

• Manage onboarding, position requests, and HR/payroll-related documentation.
• Coordinate contracts and grants processes.
• Oversee facilities, space logistics, and IT/equipment requests.
• Generate and summarize financial and HR reports.
• Perform recharge administration as needed.

Qualifications:

• 5+ years of progressive experience in project management within academic, clinical, or health system settings.
• Demonstrated experience in supporting C-level executives in a strategic capacity (not traditional EA tasks only).
• Strong understanding of university systems and operations, particularly in HR, finance, contracts, and grants.
• Advanced skills in project coordination, strategic planning, and cross-functional team collaboration.
• Proficiency with Microsoft Office Suite, MS Teams, and familiarity with Lean principles.
• Experience navigating institutional policies and protocols across complex, matrixed organizations.
• Thorough knowledge of university financial systems, HR policies, and administrative operations.
• Strong skills in communication, problem-solving, customer service, and strategic thinking.
• Ability to maintain confidentiality and exercise discretion in executive-level operations.
• Experience with event planning, risk management, and fund management.
• Solid understanding of contracts and grants guidelines and reporting tools.
• This is an exciting opportunity for an experienced professional who thrives in a hybrid role combining project management and executive-level operations support, with significant impact across a leading academic health system.
• Experience in health system administration or academic medicine.
• Knowledge of institutional committees, revenue cycle management, and space planning operations.

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I'd love to talk to you if you think this position is right up your alley, and assure a prompt communication, whichever direction. If you're looking for rewarding employment and a company that puts its employees first, we'd like to work with you.

Lead Technical Recruiter

Company Overview:

Amerit Consulting is an extremely fast-growing staffing and consulting firm. Amerit Consulting was founded in 2002 to provide consulting, temporary staffing, direct hire, and payrolling services to Fortune 500 companies nationally; as well as small to mid-sized organizations on a local & regional level. Currently, Amerit has over 2,000 employees in 47 states. We develop and implement solutions that help our clients operate more efficiently, deliver greater customer satisfaction, and see a positive impact on their bottom line. We create value by bringing together the right people to achieve results. Our clients and employees say they choose to work with Amerit because of how we work with them - with service that exceeds their expectations and a personal commitment to their success. Our deep expertise in human capital management has fueled our expansion into direct hire placements, temporary staffing, contract placements, and additional staffing and consulting services that propel our clients’ businesses forward.

Amerit Consulting provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Applicants, with criminal histories, are considered in a manner that is consistent with local, state, and federal laws.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative and Health Care Provider

• Industries

  Higher Education, Hospitals and Health Care, and Biotechnology Research

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

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