Administrative Operations Intern

Tice Valley Post Acute in; Walnut Creek (CA); On-site; USD 28,000 - 34,000; Full time

Job summary

Tice Valley Post Acute is offering an Administrative Operations Intern opportunity designed for students or early professionals interested in healthcare administration and SNF operations.

Under the guidance of facility leadership, you will gain hands-on experience supporting administrative operations, workforce coordination, data reporting, and cross-functional projects while learning about post-acute care, regulatory compliance, and leadership.

Qualifications

• Pursuing or recently completed degree in healthcare/business/public health or related field.
• Strong organizational and communication skills.
• Proficient in Microsoft Office, especially Excel.

Responsibilities

• Assist with daily administrative operations across multiple facility departments.
• Support scheduling, staffing coordination, attendance tracking, and reporting.
• Perform data entry, documentation, and assist with dashboards and audits.
• Prepare meeting materials, agendas, and leadership documentation.
• Assist with onboarding and employee file organization.
• Assist census tracking and admissions/discharges documentation.
• Participate in special projects to improve operational efficiency.

Skills

Strong organizational skills

Communication skills

Analytical skills

Education

Healthcare Administration

Tools

Excel

Microsoft Office

Job description

Administrative Operations Intern (Administrative)

The Administrative Operations Intern is a structured learning opportunity designed for students or emerging professionals interested in healthcare administration and skilled nursing facility (SNF) operations. Under the guidance of facility leadership, the intern will gain hands-on experience supporting administrative operations, workforce coordination, data reporting, and cross-functional projects while developing an understanding of post-acute care operations, regulatory compliance, and leadership.

Essential Responsibilities

• Assist with daily administrative operations across multiple facility departments.
• Support scheduling, staffing coordination, attendance tracking, and operational reporting.
• Perform data entry, maintain documentation, and assist with operational dashboards and audits.
• Prepare meeting materials, agendas, and leadership documentation.
• Support onboarding activities and employee file organization.
• Assist with census tracking, admissions/discharges documentation, and interdepartmental communication.
• Participate in special projects that improve operational efficiency and organizational effectiveness.

Learning Opportunities

Throughout the internship, participants will gain exposure to:

• Skilled nursing facility operations and healthcare administration.
• Nursing, Human Resources, Therapy, Business Office, and Quality departments.
• Workforce planning and staffing operations.
• CMS regulations, survey readiness, and compliance fundamentals.
• Leadership meetings, QAPI, and operational huddles through observation and mentorship.

Qualifications

• Currently pursuing or recently completed a degree in Healthcare Administration, Business Administration, Public Health, Human Resources, or a related field.
• Strong organizational, communication, and analytical skills.
• Proficiency in Microsoft Office, particularly Excel.
• Interest in healthcare operations, leadership, and post-acute care.

Physical Demands

• Ability to sit, stand, and walk throughout the facility for extended periods during the workday.
• Ability to use a computer and other standard office equipment for prolonged periods, including typing and viewing electronic documents.
• Ability to occasionally lift, carry, push, or pull materials weighing up to 20 pounds (e.g., office supplies, files, or training materials).
• Ability to bend, reach, stoop, and move between departments to support administrative and operational activities.
• Ability to communicate effectively in person, by telephone, and electronically with employees, residents, visitors, and leadership in a professional healthcare environment.

Pay Rate: $20- 25 per hour

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other legally protected status.