Administrative & Operations Coordinator

Linde plc; Northern (KY); Hybrid; USD 36,000 - 52,000; Full time

Job summary

Linde plc is seeking anAdministrative Support professional in the United States with 2+ years of experience to support daily operations, invoicing, and office services. You will handle calls, invoices, safety communications, and building logistics, while coordinating with multiple departments and vendors.

The role requires a High School Diploma or GED, proficiency in Microsoft Office, and the ability to lift up to 50 lbs.

Qualifications

• High School Diploma or GED required.
• 2+ years of administrative support experience preferred.
• Strong proficiency in Microsoft Office is required.
• Ability to lift up to 50 lbs and use a ladder if needed.
• Ability to work additional hours beyond the routine schedule.
• Uphold high standards of honesty and integrity.
• Maintain safety culture and collaborate effectively.
• Contribute to a positive, diverse work environment.
• Strive for personal achievement and team results.
• Demonstrate accountability through collaboration and interpersonal skills.

Responsibilities

• Provide high standard customer service when interacting with customers and staff.
• Screen, process, and transfer incoming calls to the appropriate party.
• Prepare check requests and process departmental invoices.
• Conduct analysis and research to answer invoicing questions.
• Order and maintain building supplies; track postage and reconcile charges.
• Answer mail and inquiries and coordinate with other departments.
• Transcribe notes, agendas, memos, and create KPI reports, graphs, and presentations.
• Manage safety communications and monitor building safety and security.
• Conduct building orientation for visitors and temps; supervise contractors.
• Coordinate employee activities, meeting room availability, and meals.
• Use business software to retrieve information and verify inventory levels.
• Correct ticket processing errors in JD Edwards.
• Identify process improvements to increase efficiency, quality, and profitability.

Skills

Administrative experience

Microsoft Office

Team collaboration

Customer service

Safety awareness

Interpersonal skills

Education

High School Diploma or GED

Tools

JD Edwards

Job description

Linde plc is seeking anAdministrative Support professional in the United States with 2+ years of experience to support daily operations, invoicing, and office services. You will handle calls, invoices, safety communications, and building logistics, while coordinating with multiple departments and vendors.

The role requires a High School Diploma or GED, proficiency in Microsoft Office, and the ability to lift up to 50 lbs.