Administrative Operations Assistant - Security Services

UW Health; Madison (WI); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Retirement plans

Parental leave

Adoption assistance

Job summary

UW Health University Hospital in Madison, WI, seeks an Administrative Operations Assistant to support credentialing, security access, visitor management, and departmental communications. This is a 100% FTE, day shift (Monday–Friday) from 11:00 am to 7:30 pm on-site at University Hospital in Madison.

The role emphasizes organization, accuracy, and customer service as you produce photo ID badges, screen visitors, manage the security card system, and handle time-sensitive data entry.

Qualifications

• 1 year experience in an administrative support role required.
• 3 years experience in an administrative support function preferred.
• Previous experience in a health care setting preferred.

Responsibilities

• Produce photo ID badges for UW Health employees and grant access privileges to the security card system.
• Provide directions and complete visitor screening; produce visitor passes at American Family Children's Hospital.
• Monitor and respond to the department email inbox; perform time sensitive data entry.

Skills

Administrative support

Time management

Customer service

Email management

Education

High School Diploma

Associate's Degree in Business Administration

Tools

Microsoft Office

Job description

Work Schedule:

100% FTE, day shift working Monday - Friday working 11:00 am - 7:30 pm. You will work at University Hospital in Madison, WI.

Job Description

Work Schedule

100% FTE, day shift working Monday - Friday working 11:00 am - 7:30 pm. You will work at University Hospital in Madison, WI.

Be part of something remarkable

Bring your excellent organizational skills to UW Health. We are seeking an Administrative Operations Assistant to:

• Produce photo ID badges for all UW Health employees and grant access privileges to the security card access system.
• Provide directions and complete visitor screening and production of visitor passes at American Family Children's Hospital. This includes maintaining a list of visitor restrictions and dealing with complex visitation issues.
• Monitor and respond to the department email inbox and perform time sensitive data entry.

At UW Health, you will have:

• An excellent benefits package, including health and dental insurance, paid time off, retirement plans, two-week paid parental leave and adoption assistance.
• Options for a variety of schedules and shifts that offer flexibility and allow for work-life balance.
• Access to great resources through the UW Health Employee Wellbeing Department that supports your emotional, financial, and physical well-being.
• Tuition benefits eligibility - UW Health invests in your professional growth by helping pay for coursework associated with career advancement.
• The opportunity to earn a referral bonus for referring friends, former colleagues or others to apply for open, posted positions.

Qualifications

• No minimum education required.
• High School Diploma or equivalent Preferred
• Associate's Degree in Business Administration or related field Preferred

Work Experience

• 1 year experience in an administrative support role Required
• 3 years experience in an administrative support function Preferred
• Previous experience in a health care setting Preferred

Our Commitment to Social Impact and Belonging

UW Health is committed to fostering a workplace that creates belonging for everyone and is an Equal Employment Opportunity (EEO) employer. Our respect for people shines through patient care interactions and our daily work practices as we work to embrace the knowledge, unique perspectives and qualities each employee and faculty member brings to work each day. It is the policy of UW Health to provide equal opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. University Hospital in Madison is a Magnet-designated facility that is ranked Wisconsin's #1 hospital and considered one of the nation's leading hospitals, teaching institutions and referral centers.