Administrative Officer.

Navy Seabee Foundation; Washington (District of Columbia); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Flexible Spending Accounts

Health Insurance

Leave

Life Insurance

Long Term Care Insurance

Retirement Program

Job summary

The Smithsonian Institution is seeking an Administrative Officer in Washington, DC, responsible for providing administrative services and collaborating on budget management. This role requires specialized experience in administrative duties and financial oversight.

Candidates must possess a master's degree or relevant specialized experience, with familiarity in automated systems and effective communication as key skills.

The position offers a comprehensive benefits package including health insurance, vacation, and a retirement program.

Qualifications

• One year of experience equivalent to GS-07 level for GS-9 position.
• One year of experience equivalent to GS-09 level for GS-11 position.

Responsibilities

• Provide various administrative services for the Division or Zone.
• Assist in collaboration and preparation of budgets.
• Conduct management studies related to workflow and communications.

Skills

Administrative duties

Budget management

Automated systems

Communication

Problem-solving

Education

Master’s degree or equivalent

Ph.D. or equivalent

Job description

Duties

The Administrative officer is responsible for providing a variety of administrative services for the Division or Zone.

Responsibilities (GS-9)

• Perform administrative and/or program work, assist in the collaboration and preparation of budgets, and management studies.
• Participate in developing and maintaining automated systems for recording budget data.
• Participate in and represent the office's interest in a variety of projects and initiatives.
• Provide advice to staff concerning travel, procurement of services, contracts, and equipment needs.
• Research special projects/assignments and provide the information to the Associate Director, Zone Manager, or Building Manager, as required.

Responsibilities (GS-11)

• Perform administrative and/or program work, assist in the collaboration and preparation of budgets, and management studies.
• Participate in developing and maintaining automated systems for recording budget data.
• Conduct management studies relating to workflow, organization changes, space utilization, communications and correspondence management.
• Coordinate and participate in a variety of employment procedures.
• Develop and present status reports or response materials for the Zone Manager or higher-level attention, review, or signature.

Requirements and Conditions of Employment

• Pass Pre-employment Background Investigation
• May need to complete a Probationary Period
• Maintain a Bank Account for Direct Deposit/Electronic Transfer
• Males born after 12/31/59 must be registered with Selective Service.

Qualification requirements must be met by the closing date of the announcement.

For information on qualification requirements, see Qualification Standards Handbook for General Schedule Positions on.

Qualifications

For the GS-9, you qualify for this position if you have one year of specialized experience equivalent to at least the GS-07 level in the Federal Service. For this position, specialized experience is defined as providing administrative duties essential to the operation of a central office, administrative and financial oversight, tracking and overseeing budgets including the reconcilliation of obligations and expenditures, and maintaining accountability records for funds control using automated systems.

Or Education: Master’s or equivalent graduate degree or two full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D., if related to the position.

Or a Combination: Education and experience may be combined to meet the basic qualifications. For a full explanation of this option please see the.

For the GS-11, you qualify for this position if you have one year of specialized experience equivalent to at least the GS-09 level in the Federal Service. For this position, specialized experience is defined as providing administrative duties essential to the operation of a central office, administrative and financial oversight, tracking and overseeing budgets including the reconcilliation of obligations and expenditures, maintaining accountability records for funds control using automated systems; performs administrative and/or program support work, such as planning, research, analysis, writing correspondence control, communications and/or liaison.

Or Education: Ph.D. or equivalent doctoral degree or three full years of progressively higher level graduate education leading to such a degree or LL.M., if related.

Or a Combination: Education and experience may be combined to meet the basic qualifications. For a full explanation of this option please see the.

Your resume must be no more than two (2) pages and should clearly demonstrate how your experience aligns with the responsibilities and specialized experience required for this position. Do not copy language directly from the vacancy announcement, as you will be deemed ineligible for consideration. Instead, provide detailed, descriptive information about your actual experience.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience. Be sure to note the number of paid or unpaid hours worked each week.

Additional Information

• This position is not included in the bargaining unit.

Recruitment Incentive: Recruitment incentive(s) may be authorized for this position. However, approval for incentives are contingent upon various availability. If authorized, certain incentives will require the incumbent to sign a service agreement to remain in the Federal government for a certain time period.

Note: This statement does not imply nor guarantee an incentive will be offered and paid.

Selections may be made for vacancies across the Smithsonian Institution (SI). By applying to this position, you agree to allow your application and other personal information to be shared with one or more SI hiring officials for employment consideration for same/similar positions within the location(s) identified in this announcement.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

Benefits

The Smithsonian offers a comprehensive benefits package that includes, in part, vacation and sick leave, holidays, health/life insurance, accident insurance, and excellent retirement program options.

• Flexible Spending Accounts
• Health Insurance
• Leave
• Life Insurance
• Long Term Care Insurance
• Retirement Program