Administrative Officer.

Food Safety and Inspection Service; Urbandale (IA); On-site; USD 60,000 - 75,000; Full time

Job summary

Food Safety and Inspection Service is seeking a detail-oriented budget and program analyst to support financial data research, budget formulation, and expenditure tracking across USDA systems. The role ensures funding adequacy, prepares management reports, and provides procurement guidance to project teams.

The position requires coordinating COR-related duties for contracts or facility leases, tracking staffing actions, and coordinating emergency communications.

Qualifications

• Specialized Experience: one year at GS-9 level showing budget formulation and execution, obligations review, and funding adequacy assessment.
• Education Substitute: PhD or 3 years grad education, or Master’s/professional degree, or 5–9 years related experience with bachelor’s.
• Experience may include paid or volunteer work; credit for all qualifying experience.

Responsibilities

• Research financial data and maintain expenditure information across USDA systems.
• Review obligations and expenditures to determine funding adequacy and adjustments.
• Prepare statistical or financial reports informing management decisions.
• Provide guidance on procurement procedures and assist with requisitions.
• Support COR duties for contracts or facility leases by coordinating service needs.
• Track personnel actions or FTE levels to support staffing.
• Coordinate emergency or continuity-related communication materials and calling-tree info.

Skills

Financial data research

Budget formulation & execution

Reporting & analysis

Procurement procedures guidance

COR-related duties coordination

Staffing actions & FTE tracking

Emergency/continuity communications

Education

Ph.D. or equivalent doctoral degree

Master’s or professional degree

5–9 years specialized experience with bachelor’s

Job description

• Supports oversight of building security systems and access control; coordinates emergency plans, continuity materials, and calling-tree updates.
• Serves as a liaison between OCFO leadership, GSA, and the building lessor to address maintenance, cleaning, and facility-related concerns connected to lease oversight and COR responsibilities.
• Supports oversight of the NFSC building security system and access controls while coordinating with OSSP, SIPRS, Federal Protective Service, and other stakeholders to resolve security-related issues.
• Researches, compiles, and documents financial data; maintains expenditure information across USDA financial systems.
• Reviews and analyzes obligations and expenditures to evaluate funding adequacy and identify adjustments to prevent under- or over-obligation.
• Assists with staffing needs, personnel actions, FTE tracking, developing position descriptions and performance plans, and advising managers on HR processes.
• Helps assess administrative functions, identify issues, propose improvements, and provide recommendations on forms, policies, and procedures.

Duties

• Supports oversight of building security systems and access control; coordinates emergency plans, continuity materials, and calling-tree updates.
• Serves as a liaison between OCFO leadership, GSA, and the building lessor to address maintenance, cleaning, and facility-related concerns connected to lease oversight and COR responsibilities.
• Supports oversight of the NFSC building security system and access controls while coordinating with OSSP, SIPRS, Federal Protective Service, and other stakeholders to resolve security-related issues.
• Researches, compiles, and documents financial data; maintains expenditure information across USDA financial systems.
• Reviews and analyzes obligations and expenditures to evaluate funding adequacy and identify adjustments to prevent under- or over-obligation.
• Assists with staffing needs, personnel actions, FTE tracking, developing position descriptions and performance plans, and advising managers on HR processes.
• Helps assess administrative functions, identify issues, propose improvements, and provide recommendations on forms, policies, and procedures.

Requirements

Conditions of employment

• You must be a US Citizen or US National.
• Males born after 12/31/1959 must be Selective Service registered or exempt.
• Subject to satisfactory adjudication of background investigation and/or fingerprint check.
• Successful completion of one-year probationary period, unless previously served. Refer to the Next Steps section for more information.
• Subject to one year supervisory/managerial probationary period unless prior service is creditable. New USDA supervisors must successfully complete all components of the required training program before the end of their probationary period.
• Direct Deposit: Per Public Law 104-134 all Federal employees are required to have federal payments made by direct deposit to their financial institution.
• Successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit https://www.e-verify.gov/.
• False statements or responses on a resume or application can jeopardize employment and may be grounds for disciplinary action, including removal from Federal service.
• If you are selected, you may need to complete a Declaration for Federal Employment (OF-306) prior to being appointed to determine suitability for Federal employment and to authorize a background investigation.

Qualifications

Applicants must meet all qualifications and eligibility requirements by the closing date of the announcement including specialized experience and/or education, as defined below.

Specialized Experience:

Applicants must have one year of specialized experience (equivalent to the GS-9 level) that demonstrates the statements below:

• Researching financial data in agency financial systems to support budget formulation and execution.
• Reviewing obligations and expenditures to determine funding adequacy and recommend adjustments.
• Preparing statistical or financial reports that track program funds and inform management decisions.
• Providing guidance on procurement procedures and assisting with requisitions or purchase orders.
• Supporting COR-related duties for contracts or facility leases by coordinating maintenance or facility service needs.
• Tracking personnel actions or FTE levels to support staffing and workforce planning activities.
• Coordinating emergency or continuity-related communication materials, including maintaining calling-tree information.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

Education Substitute For Experience

• Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related
• Master’s degree, or a professional degree (e.g., law) if the highest degree earned is from a professional program.
• 5 to 9 years of specialized experience (or 7 to 13 years of advanced supervisory experience) if the applicant has a bachelor's degree.

Additional information

Career Transition Assistance Plan (CTAP), Reemployment Priority List (RPL), or Interagency Career Transition Assistance Plan (ICTAP): Visit the

Reasonable Accommodation (RA) Requests

Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.