Administrative Officer

United States Attorneys' Offices; Savannah (GA); On-site; USD 95,000 - 130,000; Full time

Job summary

United States Attorneys' Offices in Savannah, GA seeks a Chief of the Administrative Division to lead administrative services and strategic planning to support mission-critical operations. The role oversees budget, personnel, space, IT, acquisitions, and internal controls, while supervising a team of administrative, technical, and clerical staff to ensure efficient office operations.

Applicants must meet specialized experience requirements at the GS-14 level and understand federal government

Qualifications

• One year of specialized experience at GS-13 or equivalent.
• Experience supervising administrative, technical, and clerical staff in a federal environment.
• Familiarity with budget, HR, IT, acquisitions, or space management; and internal controls.

Responsibilities

• Plan and manage a comprehensive administrative support program including budget, administration, IT, space management, purchasing, records, and supplies.
• Supervise a subordinate staff of administrative, technical and clerical personnel; set goals and priorities.
• Analyze management issues and develop short- and long-range plans to ensure efficient operations.
• Serve as primary financial manager for the district; budget formulation, presentation, and execution.
• Plan and provide for all management services and office support functions across the district.

Skills

Workload management

Advisory services

Internal controls

Office management

Job description

Summary

For more information on the Department of Justice and the United States Attorneys' Offices, visit http://www.justice.gov/usao/.

Summary

For more information on the Department of Justice and the United States Attorneys' Offices, visit http://www.justice.gov/usao/.

This position is also being announced to All U.S. Citizens and Nationals under 27-GAS-13080766-DE.

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Duties

Serves as the Chief of the Administrative Division and administrative advisor to the U.S. Attorney for planning and managing the United States Attorney's Office resources. Typical duties include, but are not limited to:

• Planning and managing a comprehensive administrative support program that includes the spectrum of administrative support services, e.g., budget, administration, personnel, space management, purchasing, information technology management, internal controls, mail, records, acquisitions, communication services and supplies.
• Supervising a subordinate staff of administrative, technical and clerical personnel. Setting goals and priorities. Preparing schedules for completion of work.
• Analyzing management issues for the District, developing short- and long-range plans to ensure office operations are conducted efficiently and effectively and meet mission requirements.
• As a Designated Operating Plan district, exercising significant autonomy for short- and long-range budget administration. On behalf of the U.S. Attorney, serves as the primary financial manager for the District; responsible for budget formulation, presentation to EOUSA and execution.
• Developing and managing a comprehensive district-level personnel program exercising final authority for personnel planning and management activities to meet the short- and long-range needs of the office.
• Planning and providing for all management services and office support functions in the district which include printing, publications, automation, selection of furniture and equipment, property management and supplies.
• Overseeing the purchasing program to ensure purchases are within delegated authority and comply with all associated policies, procedures, and guidelines.
• Managing the information technology program for the district ensuring employees have hardware and software needs to meet mission requirements.
• Projecting and analyzing space needs based on proposed initiatives, staff changes and technology improvements. Designing office layouts, schedules alterations and repairs, overseeing building renovation and directing the relocation of personnel to new space.

Requirements

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Conditions of employment

• You must be a U.S. Citizen or National.
• Initial appointment is conditioned upon a satisfactory pre-employment adjudication. This includes fingerprint, credit and tax checks, and drug testing. Continued employment is subject to a favorable adjudication of a background investigation.
• You must be registered for Selective Service, if applicable.
• If selected, you may be required to complete a one year probationary period.
• If selected, you will be subject to the satisfactory completion of a one year supervisory or managerial probationary period unless this requirement has been met previously.
• Time-in-Grade: Federal employees must meet time-in-grade requirements within 30 days after the closing date of this announcement.
• You must meet all qualification and eligibility requirements within 30 days after the closing date of this announcement and before placement in the position.

Qualifications

GS-14: To be eligible at the GS-14 level, you must have at least ONE year of specialized experience equivalent to the GS-13 level in Federal Service. Specialized experience includes experience performing the following: 1) managing the distribution of staff workload to meet the mission of an organization; 2) providing advisory services to senior management officials on administrative program areas; 3) developing and maintaining a system of internal controls and accountability; and 4) supervising or managing an office or organization for two or more of the following administrative program areas: (a) Budget; (b) Human Resources (HR); (c) Information Technology (IT); (d) Acquisitions and/or Contracting; or e) Property/Space Management. Interagency Career Transition Assistance Plan (ICTAP)- The ICTAP provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if: 1) this vacancy is within your ICTAP eligibility; 2) you apply under the instructions in