Administrative Officer

Veterans Health Administration; Saint Cloud (MN); On-site; USD 70,000 - 90,000; Full time

Job summary

The St. Cloud VA Health Care System (REC ICC) seeks an Administrative Specialist to provide coordination and analytical support for administrative program operations. The role ensures properly routed documentation and organized workflows that support leadership decision-making.

Applicants should have at least one year of specialized experience at GS-07 level or higher, with a master's degree or two years of graduate study as an eligible substitution. PowerBI experience is preferred.

Qualifications

• One year of specialized experience equivalent to the next lower grade GS-07.
• Examples include coordinating and monitoring administrative services; managing budget activities.
• Assisting with contracting functions and managing procurement; preparing letters, reports and presentations.
• Education may substitute for experience as described in the announcement.

Responsibilities

• Coordinate and monitor administrative services within an office.
• Support budget activities and procurement processes.
• Assist with contracting functions and maintaining procurement records.
• Prepare letters, reports and presentations for leadership decisions.
• Retain procurement records and reconciliations; make space utilization recommendations.

Skills

Administrative coordination

Data analysis

Budget management

Procurement processes

Education

Master's degree or higher in related field

2 years of graduate education

Tools

PowerBI

Microsoft Office

Job description

This position is located in the Rehabilitation and Extended Care (REC) Integrated Clinical Community (ICC) at the St. Cloud VA Health Care System. The position provides administrative coordination and performs analytical and evaluative work supporting administrative program operations across the Service Line providing administrative coordination to ensure programs have accurate information, properly routed documentation, and organized workflows that support leadership decision-making.

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 08/19/2026.

Time-In-Grade Requirement:

Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Specialized Experience:

You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization.

Examples of specialized experience would typically include, but are not limited to:

• Coordinating and monitoring the functions of administrative services within an office;
• Managing budget activities;
• Assisting with contracting functions and managing procurement;
• Preparing letters, reports and presentations;
• Retaining procurement records and reconciliations;
• Making space utilization recommendations.

NOTE: Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Education:

Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed a master's or equivalent graduate degree, or 2 full years of progressively higher level graduate education leading to such a degree, or an LL.B. or J.D. in a related field that demonstrates the knowledge, skills, and abilities necessary to do the work of this position. NOTE: Transcripts must be submitted with application. Education cannot be credited without documentation.

Combination:

Applicants may also combine education and experience to qualify at this level. You must have an equivalent combination of specialized experience as listed above and graduate level education beyond the first year or 18 semester hours. NOTE: If using education combined with specialized experience to qualify, a copy of your transcript is required.

Preferred Experience:

Work experience that is applicable to equipment, supplies, post-acute and long-term care, rehabilitation, geriatrics, and data analysis to include but not limited to VHA Support Service Center (VSSC), and PowerBI.

Physical Requirements/Demands:

Work is primarily sedentary with routine movement for file retrieval or material collection. Occasional light lifting of administrative items is required. No special physical effort is needed.

Work Environment:

Work is performed in a typical administrative office with frequent interruptions, shifting priorities, and regular interactions with staff. Occasional movement throughout the medical center is required. Travel is infrequent and limited to Service Line needs.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.