Administrative Officer

Montgomery Personnel; Montgomery, Northern (AL, KY); Hybrid; USD 52,000 - 72,000; Full time

Job summary

Montgomery Personnel supports the City of Montgomery Engineering Department in filling a fiscal management vacancy. This role oversees the department’s budget, payroll, and procurement, and supervises staff to ensure compliant operations.

The position emphasizes strong analytical and administrative capabilities within a municipal setting, with progression based on education, training, and experience.

Qualifications

• Bachelor’s degree in business administration, public administration, or a closely related field and two years of fiscal management experience.
• One year of supervisory experience required.
• Qualifying education, training and experience will be considered.

Responsibilities

• Manage the department's operating budget and other revenue sources.
• Oversee payroll and personnel actions.
• Coordinate procurement of equipment, supplies and services.
• Supervise two or more employees and related operations.

Skills

Payroll management

Budgeting

Purchasing

Supervisory experience

Education

Bachelor’s degree in business administration/public administration or related field

Job description

Salary Information

Compensation plans are based on a multi-step progression system. The pay range reflects the entry level and maximum salary potential in the assigned pay grade. **A starting salary may be negotiated and will be commensurate with education, training and experience in alignment with pay administration policies and Montgomery Personnel Board Rules & Regulations**

Nature of Work

The fundamental reason this classification exists is to manage the fiscal and property resources of a department which includes analytical and managerial support to a department head. Major work responsibilities include managing the department’s operating budget and other revenue sources; managing the purchase of equipment and supplies and the procurement of services; supervising the preparation of the payroll and personnel actions; coordinating security and maintenance services; and supervising two or more employees. The management of payroll and personnel transactions is made more complex by the various types of employment offered in the department. For example, the department employs full and part time employees, hourly employees, and contract employees. Supervision is received from the department head or assistant department head. Supervision may be exercised over maintenance, security and/or clerical employees.

Minimum Qualifications

Bachelor’s degree in business administration, public administration, or a closely related field and two (2) years of fiscal management experience involving payroll, purchasing, and budgeting with one (1) year of supervisory experience. NOTE: Qualifying education, training and experience that provide the requisite knowledge, skills and abilities to perform the job will be considered.

Kind of Examination

Applications are being accepted to fill one (1) vacancy and any vacancies that may occur during the life of the register. The current vacancy is with the City of Montgomery Engineering Department. Applicants will be screened and qualified based upon education and experience as shown on the application and supplemental questionnaire. For this reason, applicants are urged to fill in the application and supplemental questionnaire form completely providing detailed information concerning the kinds of jobs they have held, the dates they held them, where and exactly what their duties were. If more than five qualified applications are received, a selection procedure will be administered to rank applicants on the register. Tied scores will not be broken. If there are five or less qualified applicants, they will be considered equally qualified and placed on the register in alphabetical order.

Additional Information

This position is open only to the City of Montgomery Engineering Department employees who have completed their probationary period and meet the minimum qualifications.