Administrative Officer.

U.S. Fish and Wildlife Service (USFWS); Marion (IL); Hybrid; USD 60,000 - 80,000; Full time

Job summary

U.S. Fish and Wildlife Service (USFWS) in Marion, IL seeks an administrative professional to manage budgeting tasks and support office services. The role involves analyzing funding needs, maintaining account structures, and coordinating travel, payroll, and records.

The incumbent will implement procedures to improve efficiency and support station operations, including space management and FOIA tracking. A background in federal budgeting is preferred.

Qualifications

• Minimum qualification: specialized experience or education as described (GS-09).
• Experience managing budgets, reviewing issues, and processing travel authorizations and vouchers.
• Education: master's degree or 2 years of graduate study or equivalent.

Responsibilities

• Performs analysis to formulate budget ensuring compliance with rules and procedures.
• Analyzes funding needs, trends, and deficiencies.
• Manages local field station account structures and fund monitoring.
• Directs acquisition of supplies, equipment, and labor for station needs.
• Evaluates administrative procedures to identify improvement opportunities.
• Serves as Office Coordinator for space, maintenance, travel, payroll, and FOIA tracking.

Skills

Budget analysis

Travel arrangements

Accounts reconciliation

Procurement support

Office coordination

Education

Master's degree or higher

Tools

Payroll processing

Records management

Job description

Duties

Some of the major duties you will perform include but are not limited to the following:

• Performs analysis required to formulate the budget assuring that all rules, regulations, policies, and procedures for budget submissions are followed.
• Analyzes funding needs and actual or potential problem areas, trends, deficiencies, areas of imbalance.
• Establishes local field station account structures, continuous review/monitoring of funds, reconciliation, and shifting and/or adjusting funds.
• Performs or directs the acquisition of necessary supplies, equipment, and labor to meet station needs.
• Studies current and new administrative procedures and requirements in order to determine their effect on station operations and to identify areas where improvements are needed.
• Serves as the primary Office Coordinator on space requests, building maintenance; telephone services; property utilization, survey and disposal; files, mail, and records; travel; receptionist services; Freedom Of Information Act tracking; payroll; and similar administrative programs.

Requirements

Conditions of employment

• Must be a U.S. Citizen or National.
• Appointment subject to background investigation and favorable adjudication.
• Males born after 12-31-59 must be registered for Selective Service.
• Direct Deposit participation required.
• Successfully pass the E-Verify employment verification check. To learn more, visit
• Must have and maintain a valid driver's license throughout employment.
• You cannot hold an active real estate license, nor can you have an interest or hold stocks in firms with interest in Federal Lands.
• You are required to wear a uniform and comply with the uniform standards. A uniform allowance will be provided.
• You may be required to travel overnight away from home up to 2 nights per month. You must obtain a government charge card for travel purposes.
• You are required to complete training, obtain and maintain a government credit card with travel and purchase authority.
• You must be at least (1)18 years old or (2) at least 16 years old and: (a) Have graduated from high school or been awarded a certificate equivalent to graduating from high school; or (b) Have completed a formal vocational training program; or (c) Have received a statement from school authorities agreeing with their preference for employment rather than continuing their education; or (d) Be currently enrolled in a secondary school and either work only during school vacation periods or work part-time during the school year under a formal student employment program.
• You must be at least 18 years of age or older to operate government vehicles.

As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period during which your fitness and whether your continued employment advances the public interest will be evaluated.

This Probationary Period Is An Extension Of The Appointment Process And Therefore Requires The Agency To Determine If Continued Employment Would Advance The Public Interest, Meet The Organization Goals And Mission Of The Agency, And/or Otherwise Promote The Efficiency Of The Service. In Determining If Your Employment Advances The Public Interest, The Agency Will Consider:

• your performance and conduct;
• the needs and interests of the agency;
• whether your continued employment would advance organizational goals of the agency or the Government; and
• whether your continued employment would advance the efficiency of the Federal service.

Under applicable law, the employment of an individual serving a probationary or trial period automatically terminates when that period ends unless the agency affirmatively certifies, in writing, that the individual's employment should continue and that their appointment should be finalized. In the absence of agency action to affirmatively certify continued employment beyond the probationary or trial period, such appointments are terminated.

Upon completion of your probationary period your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

Qualifications

All qualifications must be met by the closing date of this announcement-09/29/2026-unless otherwise stated in this vacancy announcement.

To receive credit for experience, your resume MUST state either "full-time" (or "40 hours a week") or "part-time" with the number of hours worked per week to ensure proper crediting of specialized experience. Failure to adequately provide information needed to determine number of hours worked in each position may result in that time not being credited when evaluating qualifying experience. For periods of time that reflect military service, the DD-214 or Statement of Service is sufficient to meet the full and/or part-time hours requirement as the service dates will be reflected.

Minimum Qualification Requirements: To qualify for this position, you must meet the following minimum qualifications:

To qualify for this position at the GS-09 grade level:

• Specialized Experience Requirement: you must possess at least one full year of specialized experience equivalent to the GS-07 level in the Federal service (obtained in either the public or private sectors). Specialized experience is defined as demonstrated experience: Experience at this level must include all of the following: 1) Assisting with managing budgets; 2) Experience with reviewing, identifying and resolving issues, and processing timesheets; 3) Experience assisting staff with travel arrangements, preparation and submission of travel authorizations and vouchers, and reconciliation of travel and other reimbursable expenditures; 4) Ability to research and acquire goods and services to support an office, pay invoices while adhering to regulations, policy and internal controls to ensure payments and monies are not released improperly; AND 5) Experience serving as an administrative or office assistant handling the support services in a professional office.. You must include hours per week worked. -OR-
• Education: Successful completion of at least a master's or equivalent graduate degree or 2 full years of progressively higher-level graduate education leading to such a degree or LL.B. or J.D., if related.. You must include transcripts. -OR-
• Combination of education and experience. To combine education and experience, first take the percentage of experience held by dividing the number of months of qualifying full-time experience possessed by 12 and then multiplying by 100. Then determine the percentage of qualifying graduate level education completed by dividing the number of credits completed by 18, then multiply by 100. Add the percentages together. The total must equal at least 100 percent to qualify. PLEASE NOTE: You must submit a copy of your transcripts or a list of courses with credit hours and grades listed if you are using education to qualify. Official transcripts will be required upon selection.

Volunteer Experience: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

You must submit a copy of your transcript(s) to support claimed education if substituting education for experience. Transcripts must include your name, school name, grades, credit hours earned, major(s), grade point average or class ranking, and date the degree was conferred, if applicable. A typed list of courses, grades, semester/quarter hours, GPA, etc. will not be accepted. Non-submission may result in being rated not qualified for the position. Unofficial transcripts are acceptable, but if you are selected for this position and you used your education to qualify, you must provide official transcripts before you begin work.

Foreign Education

To receive credit for education completed outside the United States, you must show proof that the education has been submitted to a private organization that specializes in interpretation of foreign educational credentials and such education has been deemed at least equivalent to that gained in conventional U.S. education programs. Recognition of Foreign Qualifications | U.S. Department of Education.

Additional information

Additional vacancies may be filled using this job announcement. First time hires to the Federal government normally start at the step 1 rate. A continued service agreement may be required if it is determined you are eligible for a permanent change in duty station (PCS), recruitment, or relocation incentive.

Reasonable Accommodation (RA) Requests

If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case‑based basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the

Physical Demands/Work Environment

The work is sedentary and there is some walking, standing, bending, and lifting or carrying of objects. The work is performed in an office setting which is adequately lighted, cooled, heated, and ventilated. When incumbent is in outdoor areas or out-buildings, he/she may be required to wear protective clothing and be expected to observe safety precautions. The incumbent is expected to work in a safe and orderly manner at all times so as not to endanger self, coworkers, or property.

All Department of Interior (DOI) employees, their spouses, and minor children may not acquire or retain any claim, permit, lease, small tract entry, or other rights granted by the Department in Federal lands, with limited exceptions. Additional ethics prohibitions can be found here,

The duties of this position are suitable for telework and the selectee may be allowed to telework with supervisor approval.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.