Administrative Officer

U.S.-Fish-; Marion (IL); On-site; USD 60,000 - 75,000; Full time

Job summary

CRAB Orchard Superfund Project, part of the Fish and Wildlife Service, seeks an Administrative Officer to provide a broad range of administrative services and counsel to a complex organization. The role focuses on budget support, travel arrangements, invoicing, and office operations, ensuring compliance with applicable regulations while supporting management decisions and internal controls.

Open to the first 50 applicants; closing by 09/29/2026.

Qualifications

• Specialized experience includes assisting with managing budgets, reviewing issues, processing timesheets and paying invoices.
• Education may substitute for experience per qualification rules; transcripts required if using education.
• Combination of education and experience may qualify if total meets 100 percent.

Skills

Budget management

Travel arrangements

Accounts payable

Office support

Education

Master's degree or higher

Tools

MS Office

Travel system

Job description

You will serve as a Administrative Officer for CRAB ORCHARD SUPERFUND PROJECT an integral member of the management team, providing a wide range of administrative services, advice, and counsel for a complex organization within the Fish and Wildlife Service.

Open to the first 50 applicants or until 09/29/2026 whichever comes first. All applications submitted by 11:59 (EST) on the closing day will receive consideration.

Requirements Continued...

Under applicable law, the employment of an individual serving a probationary or trial period automatically terminates when that period ends unless the agency affirmatively certifies, in writing, that the individual's employment should continue and that their appointment should be finalized. In the absence of agency action to affirmatively certify continued employment beyond the probationary or trial period, such appointments are terminated.

Upon completion of your probationary period your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

Qualifications:

All qualifications must be met by the closing date of this announcement-09/29/2026-unless otherwise stated in this vacancy announcement.

To receive credit for experience, your resume MUST state either "full-time" (or "40 hours a week") or "part-time" with the number of hours worked per week to ensure proper crediting of specialized experience. Failure to adequately provide information needed to determine number of hours worked in each position may result in that time not being credited when evaluating qualifying experience. For periods of time that reflect military service, the DD-214 or Statement of Service is sufficient to meet the full and/or part-time hours requirement as the service dates will be reflected.

Minimum Qualification Requirements

To qualify for this position, you must meet the following minimum qualifications:

To qualify for this position at the GS-09 grade level:

• Specialized Experience Requirement: you must possess at least one full year of specialized experience equivalent to the GS-07 level in the Federal service (obtained in either the public or private sectors). Specialized experience is defined as demonstrated experience: Experience at this level must include all of the following: 1) Assisting with managing budgets; 2) Experience with reviewing, identifying and resolving issues, and processing timesheets; 3) Experience assisting staff with travel arrangements, preparation and submission of travel authorizations and vouchers, and reconciliation of travel and other reimbursable expenditures; 4) Ability to research and acquire goods and services to support an office, pay invoices while adhering to regulations, policy and internal controls to ensure payments and monies are not released improperly; AND 5) Experience serving as an administrative or office assistant handling the support services in a professional office.. You must include hours per week worked. -OR-
• Education: Successful completion of at least a master's or equivalent graduate degree or 2 full years of progressively higher-level graduate education leading to such a degree or LL.B. or J.D., if related.. You must include transcripts. -OR-
• Combination of education and experience. To combine education and experience, first take the percentage of experience held by dividing the number of months of qualifying full-time experience possessed by 12 and then multiplying by 100. Then determine the percentage of qualifying graduate level education completed by dividing the number of credits completed by 18, then multiply by 100. Add the percentages together. The total must equal at least 100 percent to qualify. PLEASE NOTE: You must submit a copy of your transcripts or a list of courses with credit hours and grades listed if you are using education to qualify. Official transcripts will be required upon selection.

Volunteer Experience

Volunteer Experience: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.