Executive Administrative Assistant

Middlesex County DA's Office; Woburn (MA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Vacation: 2 weeks per year

Sick leave: unlimited accrual

Personal days: 3 personal days per yer

Healthcare, Dental and Vision plans

Retirement benefits

State pension benefits, vesting at 10

Job summary

The Middlesex District Attorney's Office in Massachusetts is seeking an organized Executive Assistant to support the District Attorney. This fast-paced role requires discretion, reliability, and strong communication.

Responsibilities include managing the DA’s calendar, handling correspondence and travel, coordinating meetings with partners and stakeholders, and leading special projects while ensuring deadlines are met.

Qualifications

• Bachelor's degree required.
• Strong communication and interpersonal skills.
• Ability to multi-task in a fast-paced environment.
• Experience in a professional office setting preferred.
• Proficient with Microsoft Office and common software.

Responsibilities

• Serve as Executive Assistant to the District Attorney, managing calendars and scheduling meetings.
• Manage correspondence, email and the signing of documents; screen communications and visitors.
• Provide general administrative support and coordinate travel arrangements.
• Lead special projects requiring analytical and organizational skills.
• Handle confidential matters with tact and discretion.
• Work after hours as needed to accommodate scheduling.

Skills

Strong communication skills

Multi-tasking

Attention to detail

Meet deadlines

Interpersonal skills

Professional etiquette

Judgment and discretion

Education

Bachelor's Degree

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Job description

This position involves interaction with attorneys, law enforcement agencies, court personnel, the public, state agencies, and others on a wide variety of issues and supports a wide range of responsibilities. The administrative assistant provides overall critical administrative support to the District Attorney.

This is a great opportunity for a self-motivated individual that enjoys being part of a fast-paced office, can multi-task, re-prioritize regularly, demonstrates attention to detail and enjoys working within the criminal legal system. The successful candidate will professionally represent the Middlesex District Attorney’s Office in communications with other state and local agencies within the scope of this position; exercise maturity, discretion and sound judgment when handling sensitive and confidential information; take initiative when appropriate; and be able to take direction and meet deadlines.

Primary Responsibilities:

• Serve as Executive Assistant to the District Attorney. Manages the District Attorney’s executive calendars, scheduling meetings and appointments including scheduling internal and external meetings with partners and stakeholders, including elected officials, law enforcement agencies, state and county entities, policy stakeholders and legislators.
• Manage correspondence for the District Attorney including e-mail, written correspondence and the signing of legal and other documents. Screens and prioritizes incoming communications, phone calls, and visitors, redirecting as necessary.
• Provide general administrative support, ensuring an organized and productive workspace
• Manages the District Attorney’s professional travel, including conferences, speaking engagements etc.
• Manage general administrative tasks, coordinate communication, and provide office support, including planning and coordinating activities and programs within the building
• Compose and prepare correspondence on behalf of the District Attorney
• Lead various special projects that require analytical, organizational, and technical expertise.
• Handle confidential matters with tact and discretion.
• Work after hours as needed to accommodate the District Attorney’s schedule.

• Bachelor's Degree
• Strong communication skills
• Ability to assess and address issues and matters in a timely fashion
• Ability to multi-task, refocus and re-prioritize in a high volume and fast paced environment
• Ability to work independently and as part of a team
• Excellent organizational and project completion skills, with a strong attention to detail
• Proven ability to meet deadlines
• Outstanding interpersonal skills and professional workplace etiquette
• Strong personal character, integrity, judgment and maturity in handling sensitive & confidential matters
• Prior experience working in a professional office environment
• Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point) Social Media web platforms, I-phone applications and an aptitude for learning new software and systems

By submitting your application, you acknowledge the following:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. M.G.L. c. 149, § 19B.

You certify that the facts set forth in this employment application and attached resume are true and complete to the best of your knowledge and authorize the Middlesex District Attorney's Office to verify the accuracy of the education and employment information herein. You understand that falsified statements shall be considered grounds for discharge.

You understand that the Middlesex District Attorney's Office requires a Criminal Offender Record Information (CORI) check on all prospective employees as a condition of their employment, and that individuals other than those provided by a candidate may be contacted in the course of completing a full background and qualifications check.

Starting Salary: Commensurate with experience

Vacation: 2 weeks per year, with the ability to carry over up to two weeks each calendar year

Sick leave: unlimited accrual at a rate of 4.5 hours/bi-weekly pay period

Personal days: 3 personal days per year

Healthcare, Dental and Vision plans (both individual and family)

Retirement benefits

State pension benefits, vesting at 10 years of service