Administrative Officer

U.S.-Fish-; Albuquerque (NM); On-site; USD 62,000 - 98,000; Full time

Job summary

The U.S. Fish and Wildlife Service, New Mexico Ecological Services Field Office, seeks an Administrative Officer to manage budget and financial tasks, provide essential administrative support, and oversee procurement and supplies.

This role requires strong recordkeeping, payroll, and HR actions engagement. Candidate qualifications include a Master's degree or related graduate study, and experience with government budgeting and procurement processes.

Qualifications

• Specialized experience: budget preparation/execution duties (estimates, projections, financial tracking)
• Specialized experience: administrative support systems (recordkeeping, payroll, HR actions)
• Specialized experience: acquisition of supplies, equipment, services per regulations and local policies
• Specialized experience: purchasing equipment, supplies, and/or materials

Responsibilities

• Prepare and monitor budget performance and financial reporting for programs
• Provide essential administrative support including HR actions and payroll assistance
• Oversee procurement and contracting for supplies, equipment, and services
• Maintain records and ensure compliance with regulations and local policies

Skills

Budget preparation

Administrative support

Procurement management

Purchasing/Inventory

Education

Master's degree or equivalent graduate study

Job description

You will serve as a Administrative Officer the Department of Interior, Fish & Wildlife Service, New Mexico Ecological Services Field Office .

GS-09: $62,392- $81.114
GS-11: $75,489 - $98,141
First time hires to the Federal government normally start at the step 1 rate.

All qualifications must be met by the closing date of this announcement-09/10/2026-unless otherwise stated in this vacancy announcement.

To receive credit for experience, your resume MUST state either "full-time" (or "40 hours a week") or "part-time" with the number of hours worked per week to ensure proper crediting of specialized experience. Failure to adequately provide information needed to determine number of hours worked in each position may result in that time not being credited when evaluating qualifying experience. For periods of time that reflect military service, the DD-214 or Statement of Service is sufficient to meet the full and/or part-time hours requirement as the service dates will be reflected.

Minimum Qualification Requirements

To qualify for this position, you must meet the following minimum qualifications:

To qualify for this position at the GS-09 grade level:

• Specialized Experience Requirement: you must possess at least one full year of specialized experience equivalent to the GS-07 level in the Federal service (obtained in either the public or private sectors). Specialized experience is defined as demonstrated experience: 1) performing budget preparation/execution duties, e.g., estimates, projections, financial tracking, monitoring, reconciling and reporting; 2) providing administrative support to an organization on essential systems (e.g., recordkeeping, payroll administration, initiating human resource hiring actions, etc.); 3) managing the acquisition of supplies, equipment, services, etc. for an organization in accordance with regulations and local policies; 4) purchasing equipment, supplies, and/or materials. You must include hours per week worked. -OR-
• Education: Successful completion of Master's Degree or equivalent or at least two full academic years of graduate education related to the occupation, or a master's or equivalent graduate degree or LL.B. or J.D. Directly related graduate study may include, but is not limited to business administration, accounting, governmental budgeting, and/or public administration. (two years of graduate education is defined as 36 semester hours). PLEASE NOTE: You must submit a copy of your transcripts or a list of courses with credit hours and grades listed if you are using education to qualify. You must include transcripts. -OR-
• Combination of education and experience: You must have equivalent combinations of successfully completed graduate level education (in excess of the first year or 18 semester hours) and specialized experience to meet total experience requirements. You must include hours per week worked and transcripts.

To qualify for this position at the GS-11 grade level:

• Specialized Experience Requirement: you must possess at least one full year of specialized experience equivalent to the GS-09 level in the Federal service (obtained in either the public or private sectors). Specialized experience is defined as demonstrated experience: 1) keeping an organization's revenue in balance and providing advice on budget and financial management, 2) providing a wide variety of administrative services to enable efficient operation of a business or program office; working with a management team, 3) serving as a principal advisor to management on a wide array of administrative functions (budget, human resources, property and procurement management) analyzing and resolving problems. You must include hours per week worked. -OR-
• Education: Successful completion of at least a Ph.D. or equivalent doctoral degree or 3 full years of progressively higher-level graduate education leading to such a degree or an LL.M., if related. Directly related graduate study may include, but is not limited to business administration, accounting, governmental budgeting, and/or public administration. (Three years of graduate education is 54 semester hours or 81 quarter hours). You must include transcripts. -OR-
• Combination of education and experience: A combination of qualifying specialized experience and directly related graduate level education (both as described above) that, when computed as percentages of their respective requirements, equals at least 100% when combined. Only education beyond the second graduate year (36 semesters) is creditable to meet this standard. You must include hours per week worked and transcripts.

Volunteer Experience:

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.