Administrative Office Manager

Nisga'a CIOPS; Quantico (VA); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Comprehensive benefits package

401(k) plan with company matching

Paid time off

Professional development opportunities

Job summary

A government services provider in Quantico, Virginia is seeking an Administrative Office Manager to support daily operations at AFCJIC. The role involves managing schedules, coordinating meetings, and overseeing a range of administrative functions. Candidates should have a Secret clearance and at least three years of administrative experience. Proficiency in Microsoft 365 is essential, alongside strong organizational and communication skills. A competitive salary and comprehensive benefits are offered, reflecting the value placed on dedication and hard work.

Qualifications

• Minimum 3 years’ experience in administrative support functions.
• Must have a Secret clearance.
• Strong attention to detail.

Responsibilities

• Serve as the administrative focal point for AFCJIC.
• Manage and maintain organization calendars and emails.
• Facilitate new personnel onboarding.
• Coordinate and attend official meetings, drafting agendas and minutes.
• Maintain and update filing systems and documentation.

Skills

Microsoft 365 proficiency

Equipment management

Organizational skills

Strong communication skills

Documentation skills

Education

Bachelor's degree in a related field

Tools

Microsoft Outlook

Microsoft Teams

Microsoft SharePoint

Microsoft PowerPoint

Job description

Overview

Please note that this position is contingent upon the successful award of a contract currently under bid.

Nisga’a CIOPS delivers cleared professionals to support civilian and DoD customers worldwide across intelligence support, cyber/defensive cyber operations, IT O&M, infrastructure modernization, training, and logistics.

Summary

The Administrative Office Manager serves as the central administrative point of contact for AFCJIC, providing onsite support and oversight of daily office operations. This role ensures efficient execution of administrative programs, task management, personnel onboarding, scheduling, and information management. The Administrative Office Manager supports senior leadership by coordinating meetings, maintaining digital collaboration platforms, managing government-furnished equipment and supplies, and ensuring administrative processes, documentation, and standard operating procedures remain compliant, current, and effective.

Responsibilities

Essential Job Functions

• Serve as the administrative focal point for AFCJIC and onsite daily
• Manage AFCJIC programs including but not limited to the equipment account, the security program and others
• Manage organization calendars and email boxes
• Utilize the Task Management Tool (TMT) to receive, delegate, and monitor organizational tasks, ensuring timely completion and accountability across all departments
• Facilitate the onboarding of new personnel by processing System Authorization Access Requests (SAAR) and other required forms to grant access to essential government databases. Monitor and support personnel training compliance by utilizing the Joint Knowledge Online (JKO) system to track progress and issue reminders
• Manage and maintain the organization's digital platforms, including updating content on MS Teams channels and ensuring the AFCJIC SharePoint site is current with all necessary documentation, reports, and internal procedures
• Coordinate and manage complex schedules for senior staff, deconflict appointments, and maintain the master conference room calendar to ensure seamless meeting execution
• Organize and support all logistical aspects of meetings and events, including room and audiovisual equipment setup, draft and describe agenda and meeting minutes, and the arrangement of official employee recognition and team-building activities
• Coordinate and attend official AFCJIC meetings, draft and distribute meeting agendas and minutes
• Oversee the entire lifecycle of office supplies, from conducting inventory and managing a "wish list" to compiling purchase requests and coordinating with procurement personnel to ensure uninterrupted workflow
• Handle all aspects of government-furnished equipment, including maintaining a detailed inventory, tracking via hand receipts, and coordinating with the IT department for maintenance, upgrades, and secure disposal
• Maintain and update the unit's Project Task Planner, summarizing daily work activities and compiling project status updates for weekly and quarterly leadership reviews
• Assist in preparing a variety of official documents, including presentations, reports, and formal correspondence, while maintaining robust electronic and physical filing systems
• Annually review and provide updates to the Administrative Standard Operating Procedures (SOP) to identify areas for improvement, enhance efficiency, and ensure compliance with current regulations
• Assist AFCJIC leadership as required on oversight/performance of administrative functions as assigned, to include but not limited to draft awards, coordinating personnel and team recognition events, etc.

Qualifications

Necessary Skills and Knowledge

• Proficiency with Microsoft 365 tools, including Outlook, Teams, SharePoint, and PowerPoint
• Ability to manage government-furnished equipment, inventories, and procurement coordination
• Strong organizational, communication, and documentation skills with high attention to detail

Minimum Qualifications

• Minimum 3 years’ experience conducting administrative support functions
• Must have a Secret clearance

Preferred Qualifications

• Bachelor’s degree in a related field

Pay And Benefits

At Goldbelt, we value and reward our team's dedication and hard work. We provide a competitive base salary commensurate with your qualifications and experience. As an employee, you'll enjoy a comprehensive benefits package, including medical, dental, and vision insurance, a 401(k) plan with company matching, tax‑deferred savings options, supplementary benefits, paid time off, and professional development opportunities.