Administrative Office Coordinator

Sevita; Longview (TX); On-site; USD 19,000 - 25,000; Full time

Benefits offered by this job

Benefits package

401(k) match

Paid time off

Rewarding work

Career development

Job summary

D&S Community Services, a part of the Sevita family, is seeking an Office Coordinator to support administrative operations in Longview, TX. Schedule is Monday–Friday 8am–5pm with an hourly rate of $16.

You will coordinate staff duties, manage both physical and digital files, provide backup support, assist with contracts and HR tasks, payroll, and meetings, while fostering a compassionate, quality-focused workplace.

Qualifications

• Associates degree in related field is required.
• 2–3 years of administrative support experience or equivalent.
• Strong attention to detail and organizational skills.
• Ability to multi-task and meet deadlines.
• Effective communication skills to manage relationships.
• Reliable, responsible attitude and a compassionate approach.
• Commitment to quality in everything you do.

Responsibilities

• Coordinate work, plans, organize, and schedule duties of department staff.
• Maintain filing tasks; organize physical charts and digital files; multitask.
• Provide backup support for administrative staff.
• Ensure training and in‑service instruction for staff.
• Assist in preparation and maintenance of contracts and proposals.
• Coordinate building maintenance, office equipment, purchasing, space planning/lease.
• Organize department meetings, training, and events.
• Assist HR with interviewing, hiring, orientation, training, evaluations, and records.
• Coordinate payroll, invoices, accounts payable, and develop reports.
• Perform timekeeper responsibilities.

Skills

Attention to detail

Organizational skills

Multitasking

Communication skills

Compassionate approach

Quality focus

Education

Associates degree in related field

Job description

Office Coordinator

D&S Community Services, a part of the Sevita family, provides community-based services for individuals with intellectual and developmental disabilities. Here we believe every person has the right to live well, and everyone deserves to have a fulfilling career. You’ll join a mission-driven team and create relationships that motivate us all every day. Join us today, and experience a career well lived.

Location: Longview, TX

Schedule: Monday - Friday 8am-5pm

Hourly Rate: $16 hourly

Your Role

• Coordinate work, plans, organize, and schedules duties and responsibilities of department staff.
• This position necessitates a substantial commitment to filing tasks, including organizing physical charts as well as managing digital files. Proficiency in computer operations is indispensable, alongside the ability to adeptly multitask.
• Provide backup support for administrative staff.
• Assure training and continuing in-service training instruction is received by all staff.
• Assist in preparation and maintenance of contracts and contract proposals.
• Coordinate building maintenance, office equipment, purchasing, and space planning/lease.
• Organize and plan department/program meetings, training, and events.
• May assist Human Resources with interviewing, hiring, orientation, training, performance evaluations, and maintaining employee records.
• Coordinate, process, and maintain payroll, invoices, accounts payable, and develop systems and operations reports within the department.
• Perform timekeeper responsibilities.

Qualifications

• Associates degree in related field
• 2-3 years of experience in administrative support or an equivalent combination of education and experience
• Strong attention to detail and organizational skills
• Ability to multi-task and meet deadlines
• Effective communication skills to manage relationships
• A reliable, responsible attitude and a compassionate approach
• A commitment to quality in everything you do

Why Join Us

• Full compensation/benefits package for employees working 32 hours/week.
• 401(k) with 3% company match.
• Paid time off and holiday pay.
• Rewarding work, impacting the lives of those you serve, working alongside a great team of coworkers.
• Enjoy job security with nationwide career development and advancement opportunities.

We have a rewarding work environment with awesome co-workers – come join our team –

Sevita is a leading provider of home and community-based specialized health care. We believe that everyone deserves to live a full, more independent life. We provide people with quality services and individualized supports that lead to growth and independence, regardless of the physical, intellectual, or behavioral challenges they face.

We’ve made this our mission for more than 50 years. And today, our 40,000 team members continue to innovate and enhance care for the 50,000 individuals we serve all over the U.S.

As an equal opportunity employer, we do not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, veteran status, citizenship, or any other characteristic protected by law.