Administrative Office Coordinator

Sevita; Dubuque (IA); On-site; USD 18,000 - 25,000; Full time

Benefits offered by this job

Full benefits package for full-time

401(k) with company match

Paid time off and holiday pay

Employee Referral Program bonus

Career development opportunities

Job summary

REM Community Services, a part of Sevita, is seeking an Office Coordinator to support our mission-driven team in Dubuque, IA. You will handle scheduling, travel planning, and routine correspondence while ensuring smooth department operations.

The role emphasizes attention to detail, multi-tasking, and effective communication with staff. We offer an hourly rate of $15.00, full benefits for full-time employees, a 401(k) match, paid time off, and opportunities for career development within Sevita's

Qualifications

• Associates degree in related field preferred.
• 2-3 years of experience in administrative support or an equivalent combination of education and experience.
• Strong attention to detail and organizational skills.
• Ability to multi-task and meet deadlines.
• Effective communication skills to manage relationships.
• A reliable, responsible attitude and a compassionate approach.
• A commitment to quality in everything you do.

Responsibilities

• Coordinate work, plans, organize, and schedules duties and responsibilities of department staff.
• Provide backup support for administrative staff.
• Assure training and continuing in-service training instruction is received by all staff.
• Assist in preparation and maintenance of contracts and contract proposals.
• Coordinate building maintenance, office equipment, purchasing, and space planning/lease.
• Organize and plan department/program meetings, training, and events.
• May assist Human Resources with interviewing, hiring, orientation, training, performance evaluations, and maintaining employee records.
• Coordinate, process, and maintain payroll, invoices, accounts payable, and develop systems and operations reports within the department.
• Perform timekeeper responsibilities.

Skills

Administrative support

Communication

Organization

Education

Associate degree

Job description

REM Community Services, a part of the Sevita family, provides community-based services for individuals with intellectual and developmental disabilities. Here we believe every person has the right to live well, and everyone deserves to have a fulfilling career. You’ll join a mission-driven team and create relationships that motivate us all every day. Join us today, and experience a career well lived.

Office Coordinator

Do you want to work in a dynamic work environment where no day is ever the same as the next? In this role, your tasks will be diversified and you will be supporting our mission. Support management with administrative duties, including scheduling, travel planning, and routine correspondence.

• Coordinate work, plans, organize, and schedules duties and responsibilities of department staff.
• Provide backup support for administrative staff.
• Assure training and continuing in-service training instruction is received by all staff.
• Assist in preparation and maintenance of contracts and contract proposals.
• Coordinate building maintenance, office equipment, purchasing, and space planning/lease.
• Organize and plan department/program meetings, training, and events.
• May assist Human Resources with interviewing, hiring, orientation, training, performance evaluations, and maintaining employee records.
• Coordinate, process, and maintain payroll, invoices, accounts payable, and develop systems and operations reports within the department.
• Perform timekeeper responsibilities.

Qualifications

• Associates degree in related field preferred
• 2-3 years of experience in administrative support or an equivalent combination of education and experience
• Strong attention to detail and organizational skills
• Ability to multi-task and meet deadlines
• Effective communication skills to manage relationships
• A reliable, responsible attitude and a compassionate approach
• A commitment to quality in everything you do

Why Join Us?

• Hourly rate of $15.00
• Full benefits package for full-time employees.
• 401(k) with company match.
• Paid time off and holiday pay.
• Rewarding work, impacting the lives of those you serve, working alongside a great team of coworkers.
• Enjoy job security with nationwide career development and advancement opportunities.
• Employee Referral Program bonus opportunities for eligible roles

We have a rewarding work environment with awesome co-workers – come join our team –

Sevita is a leading provider of home and community-based specialized health care. We believe that everyone deserves to live a full, more independent life. We provide people with quality services and individualized supports that lead to growth and independence, regardless of the physical, intellectual, or behavioral challenges they face.

We’ve made this our mission for more than 50 years. And today, our 40,000 team members continue to innovate and enhance care for the 50,000 individuals we serve all over the U.S.

As an equal opportunity employer, we do not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, veteran status, citizenship, or any other characteristic protected by law.