ADMINISTRATIVE OFFICE ASSISTANT II

Central Michigan University; Mount Pleasant (MI); On-site; USD 19,000 - 27,000; Full time

Job summary

Central Michigan University is seeking an Administrative Office Assistant II to provide high-level support to the Office of Environmental Health & Safety/Emergency Management. This role requires independent work, meeting coordination, keeping minutes, and managing budget records.

The position handles front desk duties, maintains department pages, processes purchases, and supports multiple staff members.

Qualifications

• High school diploma or GED required with at least three years' related experience.
• Proficient in Microsoft Word and strong customer service skills.
• Excellent organizational, verbal and written communication abilities.
• Ability to manage multiple tasks and meet deadlines with accuracy.
• Positive attitude with strong interpersonal skills.

Responsibilities

• Provide administrative support to the Office of Environmental Health & Safety/Emergency Management.
• Coordinate meetings, develop and distribute minutes, and maintain budgets.
• Update department web pages and perform general office duties.
• Serve as front desk contact, manage mail, filing, and schedules.
• Monitor inventory, process payments, and perform SAP-related tasks as needed.

Skills

Microsoft Word

Customer service

Organizational skills

Verbal and written communication

Multitasking

Education

High school diploma or GED

Tools

Microsoft Access

SAP

Job description

Central Michigan University is dedicated to fostering an environment that is reflective of the communities we serve. We are especially interested in highly qualified candidates who will advance and promote CMU's mission, vision, and leadership standards.

You must submit an online application in order to be considered as an applicant for this position.

Cover letters may be addressed to the Hiring Committee.

This position will remain open until filled. The university reserves the right to close the recruitment process once a sufficient applicant pool has been identified. For best consideration, please submit application materials on or before Monday, September 7th, 2026.

Position Information

Posting Number

Posting Number S-3951

Position Number

Position Number 61310

Type of Recruitment

Type of Recruitment External

Position Title

ADMINISTRATIVE OFFICE ASSISTANT II

Position Summary

This position is responsible for providing administrative support to the Office of Environmental Health & Safety/Emergency Management a part of the Risk Management, Environmental Health & Safety unit. The person in this position must be able to work at a high degree of independence while supporting multiple staff members including coordinating meetings, developing and distributing meeting minutes and maintaining budgetary records. In addition this position is responsible for monitoring and providing updates to the department internet web pages and general office duties.

Required Qualifications

• High school diploma or GED.
• Three years of qualifying experience or a combination of education and experience that equates to three years.
• Experience with Microsoft Word.
• Customer service experience.
• Organizational skills with strong attention to detail.
• Demonstrated positive interpersonal skills.
• Effective verbal and written communication skills.
• Ability to project a positive attitude.
• Ability to manage multiple projects and meet deadlines with accurate results.
• Ability to compose, proofread and edit correspondence.

Preferred Qualifications

• Experiencing authoring and editing web pages.
• Developing & maintaining department budgets.
• Knowledge of specific software programs and/or mainframe systems such as Microsoft Access, SAP
• Demonstrated ability to supervise student employees
• Knowledge of environmental health and safety regulations such as OSHA , NRC , EPA , NIOSH , etc.

Duties & Responsibilities

• Organize and provide logistical support for a variety of Environmental Health & Safety/Emergency Management meetings and special events including identifying and reserving appropriate locations, preparing materials, distributing agendas, taking minutes, and distributing minutes for the Campus Environment Health & Safety Committee and Joint Health & Safety Committee.
• Coordinates meeting room arrangements and documents for training activities involving administrative staff, faculty, academic administrators and students along with recording training attendance in SAP .
• Performs detailed budget functions for the Environmental Health & Safety unit and three sub-accounts including maintaining sets of complex budgetary records.
• Responsible for tracking expenditures, reconciling accounts, preparing budget status reports, providing budget projection data and analysis and making recommendations.
• Maintain the Environmental Health & Safety and Emergency Preparedness internet web pages on an on-going basis and ensuring updates are made in a timely and appropriate manner.
• Performs general front office duties, such as, but not limited to, serving as the initial point of contact for visitors, handling incoming and outgoing mail, creating and maintaining organized filing systems, faxing and photocopying documents for department staff and maintaining department schedules.
• Monitors inventory, orders and processes payments for office supplies and equipment utilizing the online purchasing system and online credit card system while following proper signatory authority polices.
• Performs Motor Vehicle Record ( MVR ) checks, on individuals driving on behalf of CMU , via the State of Michigan database.
• Completes special projects and assignments accurately and in a timely manner for multiple department staff members.
• Serves as a backup to the Risk Management Executive Secretary as needed.
• Supervises student employees during field work assignments.
• Completes other duties as assigned.

Supervision Exercised

None.

Employee Group

Administrative Office Assistant

Pay Range

Minimum Starting Rate: $16.60 per hour

Division

Finance and Administrative Services

Department

Central Michigan University, Office of Environmental Health & Safety/Emergency Management

Position Status

Regular

Position End Date

Employment Status

Full-Time

FTE

1.0

Position Type

12 month

Weekly Work Schedule

Mon-Fri, 8:00 a.m. - 5:00 p.m. / weekends and evenings as required.

Location

Mount Pleasant, MI

About the Department

Central Michigan University has a more than 125-year legacy of preparing students to become leaders and changemakers in their communities and in their personal and professional lives.

We serve nearly 15,500 students on our Mount Pleasant campus, in satellite locations around the state and throughout the country, and through flexible online programs. Many of our approximately 300 undergraduate, master's, specialist and doctoral programs in the arts, media, business, education, human services, health professions, liberal arts, social sciences, medicine, science and engineering are nationally ranked for excellence.

CMU leads the nation in leadership development programming through our Sarah R. Opperman Leadership Institute, and we are proud to be among only 5% of U.S. universities in the top two Carnegie research classifications. Our faculty work with graduate and undergraduate students in areas such as Great Lakes research, medical innovation, engineering technology and more.

Central is home to 17 men's and women's Division 1 sports including football, basketball, gymnastics, baseball, wrestling and more. Our student-athletes achieve great success in competition and in the classroom, capturing Mid-American Conference championships and maintaining an average cumulative GPA of 3.17.

CMU is located in Mount Pleasant, a community that blends the best of small-town living with big-city amenities. It's part of the culturally varied and vibrant Great Lakes Bay Region that also includes Saginaw, Bay City, Midland and the state’s largest Native American community, centered on the Saginaw Chippewa Isabella Reservation in Mount Pleasant.

Area residents enjoy the mix of outdoor activities, cultural events, shopping and dining options, and family attractions. Other major Michigan destinations and attractions — Lansing, Grand Rapids, Detroit, Traverse City, wineries, beaches, golf and ski resorts, and many more — are within easy reach of the city’s central location in Michigan’s Lower Peninsula.

CMU employees enjoy access to a nationally recognized wellness program along with health care and benefits that exceed regional, state and national norms.

Central Michigan University is a place where we value students and work for their success, where we act as family, and where employees are engaged, appreciated and have extraordinary opportunities to make a difference.

We intentionally maintain and strengthen the hallmark CMU culture that sets us apart from our peers by expecting CMU leaders and employees to model the following Leadership Standards and develop them within their teams.

Please review the Leadership Standards before applying for this position.

CMU is an Equal Opportunity Employer and institution. CMU does not discriminate against persons based on age, color, disability, ethnicity, familial status, gender, gender expression, gender identity, genetic information, height, marital status, national origin, political persuasion, pregnancy, childbirth or related medical conditions, race, religion, sex, sex-based stereotypes, sexual orientation, transgender status, veteran status, or weight.

CMU does not discriminate on the basis of sex in the education program or activity that it operates, including admission and employment, and is required by Title IX of the Education Amendments of 1972 not to discriminate in such a matter.

Inquiries about the application of Title IX can be made to CMU's Title IX Coordinator, the US Department of Education's Assistant Secretary, or both.

CMU's Title IX Coordinator can be reached at:

Phone: [phone]

Office: 103 E. Preston St.

Bovee University Center, suite 306

Mount Pleasant, MI 48858

Email: [e-mail]

Required Documents

• Resume/Curriculum Vitae
• Cover Letter

Optional Documents

• Recommendation Letters
• List of References