Administrative / Office Assistant

clubpilatesmissionviejo

Costa Mesa (CA)

On-site

USD 63,039,000 - 71,635,000

Full time

14 days+

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Benefits offered by this job

Medical/Dental/Vision

401(k) with match

Paid time off

Monthly communication allowance

EAP program

Nava Benefits App

Life/AD&D Insurance

Job summary

Riser Fitness is seeking a highly organized Administrative Assistant to support Corporate Operations at our Costa Mesa headquarters. You will manage schedules, handle calls, and coordinate travel and documents, ensuring smooth office operations.

With 2+ years in admin roles, you will excel in a fast-paced environment, demonstrate strong communication, and support cross-functional projects while maintaining confidentiality and professionalism.

Qualifications

2+ years of administrative or related experience.
On-site Costa Mesa HQ work.
Strong organizational skills and attention to detail.
Excellent written and verbal communication.
Proficiency with Microsoft Office; Google Workspace a plus.

Responsibilities

Provide day-to-day administrative and coordination support to the Corporate Operations Manager.
Answer and direct incoming calls, take messages, and respond to routine inquiries.
Schedule appointments, coordinate meetings, and send calendar invites.

Skills

Strong organizational skills

Attention to detail

Communication skills

Microsoft Office

Google Workspace

Time management

On-site work

Education

High school diploma or equivalent

Associate or bachelor's degree preferred

Tools

Microsoft Office Suite

Google Workspace

Job description

ABOUT US:

Pilates is one of the fastest growing fitness modalities in the world because it delivers real, lasting results. It improves strength, mobility, and overall well-being for people at every stage of life. Riser Fitness is a leader in bringing that experience to communities across the world! Founded in 2013, Riser is one of the largest multi‑unit operators in the Club Pilates system, developing and operating studios across multiple markets, our approach is grounded in operational excellence, brand consistency, and a commitment to delivering a high quality Pilates experience. Every member, every class, every studio. Our studios are built by teams who invest in people, execute with discipline processes, deliver a best‑in‑class Pilates product, and operate with a performance driven mindset focused on learning, growth, and sustainable results. We’re helping shape the future of Pilates and how the world moves.

Position Summary:

Riser Fitness is seeking a highly organized, dependable Administrative Assistant to support Corporate Operations at our Costa Mesa headquarters. This role provides day‑to‑day administrative and coordination support, helping keep schedules, communications, and office operations running smoothly. This is a great opportunity for an administrative professional looking to build experience in corporate operations, with room for growth as the company continues to expand.

Schedule and Availability

Monday-Friday 9:00-5:00 pm, additional hours on an as needed basis

Pay Range

$22.00-$25.00 per hour

The Day-to-day

Provide day‑to‑day administrative and coordination support to the Corporate Operations Manager.
Answer and professionally direct incoming calls to the Riser Fitness headquarters line, taking messages and responding to routine inquiries.
Schedule appointments, coordinate meetings, and send calendar invitations as assigned.
Coordinate domestic and international travel arrangements, including flights, lodging, and itineraries, as needed.
Prepare, format, and proofread correspondence, documents, spreadsheets, reports, and other business materials.
Organize and maintain digital and physical filing systems to keep office records accurate and easy to locate.
Assist with data entry and recordkeeping across office and operational systems.
Help coordinate office supply inventory and support vendor relations, including communication, ordering, and follow‑up.
Assist with incoming and outgoing mail, shipping, and package distribution, and support business‑related errands as needed.
Support cross‑functional projects by tracking deadlines, organizing information, and following up on assigned action items.
Handle confidential company and employee information with professionalism and discretion.
Provide additional administrative support as business needs evolve.

Is this you?

High school diploma or equivalent required; an associate or bachelor's degree is preferred.
2+ years of administrative, office support, or related experience required.
Strong organizational skills and exceptional attention to detail.
Excellent written and verbal communication skills.
Ability to prioritize multiple tasks, meet deadlines, and adapt in a fast‑paced environment.
Valid driver's license, reliable transportation, and proof of personal auto insurance meeting company minimum requirements for employees performing occasional business errands.
Ability to work on‑site Monday through Friday at the Costa Mesa headquarters.
Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint; Google Workspace experience is a plus.
Passionate about the fitness community and interested in growing with the company!

Rewards & Benefits

Medical, dental, and vision kick in the first of the month afteryou'rehired, including plan options with $0 deductibles. We offer both Anthem & Kaiser plan options!