Administrative Manager - Marketing & Public Relations

Michigan Library Association; Niles (MI); On-site; USD 39,000 - 54,000; Full time

Benefits offered by this job

Blue Cross Blue Shield of Michigan – 1

Companion Life Insurance fully paid by

AFLAC: Voluntary and fully funded by

Holidays: 7 paid days

Sick Time: 7.5 hours per month

Vacation Time: Year 1 6.25 hours per m

MERS of Michigan Defined Contribution:

MERS 457 Plan: Voluntary

Job summary

The Michigan Library Association seeks an Administrative Manager for Marketing & Public Relations who will support the Library Leadership Team with timely information, effective communication, and proactive problem solving. This role requires attention to detail, strong writing and project management skills, and the ability to coordinate across departments.

You will manage email, website content, social media, and publicity materials, develop and implement a marketing plan with leaders, and help

Qualifications

• Two years of relevant work experience or a bachelor’s degree in a relevant field.
• Preferred: Experience with Creative Cloud, Google Workspace, Canva, WordPress, or similar platforms.

Responsibilities

• Administer the library’s e-mail accounts.
• Oversee all signage inside the library.
• Responds to patron inquiries via social media and email.
• Maintain up-to-date information and content on the website and social media accounts.
• Work closely with leaders to develop and implement a marketing plan.
• Place orders and/or make recommendations for purchases to meet those needs.
• Develop publicity materials including flyers, newsletters, and press releases.
• Work with local news media to ensure the library’s services and activities are publicized.
• Facilitate internal communication to keep all staff informed of upcoming changes and events.

Skills

Attention to detail

Problem-solving

Good judgment

Initiative

Open to change

Written and oral communication

Project planning

Office software

Education

Bachelor’s degree in a relevant field

Tools

Creative Cloud

Google Workspace

Canva

WordPress

Job description

Administrative Manager - Marketing & Public Relations

The Administrative Manager provides excellent customer service to their primary customer: the Library Leadership Team. The ideal Administrative Manager does this by providing the Leadership Team with the information and assistance they need to succeed. A manager inspires confidence and respect from the entire library staff. They are a creative problem-solver, but more importantly, are proactive and address problems before they happen.

Reports to: Director
Classification: Two

Education and Work Experience

Required: Two years of relevant work experience or a bachelor’s degree in a relevant field
Preferred: Experience with Creative Cloud, Google Workspace, Canva, WordPress, or similar platforms

First Two-Years Training Requirements

• Library of Michigan Basic Workshop (required for those without (2) two years of work experience in a public library at the time of hire).

Required Competencies

• Attention to detail
• Problem-solving skills
• Exhibits good judgment
• Exhibits initiative and work ethic
• Open-minded and open to change
• Communication skills, both written and oral
• Ability to plan, implement, and manage complex projects
• Skilled in using office software, including word processing and spreadsheets

Essential Functions

• Administer the library’s e-mail accounts
• Oversee all signage inside the library
• Responds to patron inquiries via social media and email
• Maintain up-to-date information and content on the website and social media accounts
• Work closely with leaders to develop and implement a marketing plan
• Place orders and/or make recommendations for purchases to meet those needs
• Develop publicity materials including flyers, newsletters, and press releases
• Work with local news media to ensure the library’s services and activities are publicized
• Facilitate internal communication to keep all staff informed of upcoming changes and events

PAY & HOURS

Full Time (37.5 hrs/week). Pay: $20.00 - $22.73, or for candidates with MLS, $25.19-$27.50; based upon experience and qualifications.

Insurance Benefits

• Blue Cross Blue Shield of Michigan Medical and Dental
• Companion Life Insurance fully paid by employer
• AFLAC: Voluntary and fully funded by the employee

Paid Time Off

• Holidays: 7 paid days
• Sick Time: 7.5 hours per month (90 hours per year)
• Vacation Time:
  • Year 1: 6.25 hours per month (10 days per year)
  • Year 2-4: 9.375 hours per month (15 days per year)
  • Year 5+: 12.5 hours per month (20 days per year)

Retirement Plans

• MERS of Michigan Defined Contribution Plan: 6% required employee contribution with a 6% employer match
• MERS 457 Plan: Voluntary and fully funded by the employee