Administrative Manager II

Georgia Tech

Atlanta (GA)

On-site

USD 53,000 - 89,000

Full time

3 days ago

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Job summary

Georgia Tech is seeking a senior administrative supervisor to coordinate and oversee a broad range of services across a large campus unit. You will set employee goals, assess performance, provide feedback, and help determine compensation, while guiding administrative staff and ensuring compliance with Institute policies.

The role emphasizes building strong relationships with unit management, staff, and cross-functional partners, and requires experience with budgeting, records management, and

Qualifications

Educational requirement: Bachelor's Degree in Business Administration or related field.
Six to eight years of job-related experience required.
Familiarity with higher education, public-sector, or similarly complex organizational environments.
Advanced proficiency with Microsoft Office Suite and enterprise systems such as Workday.
Experience coordinating projects, tracking workflows, and preparing executive-level communications, reports, and presentations.
Demonstrated ability to manage confidential and sensitive information and exercise appropriate judgment regarding escalation.
Experience coordinating unit-level meetings, events, or programs, including logistics, materials, and follow-up.
Ability to support general building or space coordination, including routine facilities issues and access requests.
Experience supporting unit-level onboarding and offboarding, including coordination with HR, IT, and facilities for access, equipment, and orientation needs.
Ability to identify process improvement opportunities and help standardize workflows to improve efficiency and consistency within the unit.

Responsibilities

Develop and implement unit administrative processes and procedures consistent with overall Institute administrative policy.
Define and communicate administrative staff duties; monitor performance and provide feedback.
Supervise the maintenance of unit financial records.
Oversee unit human resources administration, including transaction processing, time reporting, and records maintenance.
Supervise and coordinate direct administrative support to unit management.
Organize and supervise the unit records management function.
Coordinate unit purchasing activities, including preparation of purchasing documents, ordering and maintaining supplies, etc.
Schedule and organize meetings and other events.
Perform other duties as assigned.

Skills

Mentor administrative staff

Budgeting

Workday experience

Project coordination

Handling confidential information

Meetings and events coordination

Facilities coordination

Onboarding/offboarding

Process improvement

Education

Bachelor's Degree in Business Administration

Tools

Workday

Microsoft Office Suite

Job description

About Us

Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our strategic plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers.

About Georgia Tech

Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school.

Georgia Tech's Mission and Values

Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do:

1. Students are our top priority.

2. We strive for excellence.

3. We thrive on diversity.

4. We celebrate collaboration.

5. We champion innovation.

6. We safeguard freedom of inquiry and expression.

7. We nurture the wellbeing of our community.

8. We act ethically.

9. We are responsible stewards.

Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact.

Department Information

Georgia Tech Human Resources (GTHR) serves the Institute and its more than 14,000 employees through strategic counsel, employee engagement, and essential human capital management operations. As the people's unit, GTHR is engaged throughout employees' lifetimes at Georgia Tech. Our team works with sensitive employee information and assists in the management of complex employee issues. Professionalism and confidence are of the utmost importance within our team.

What we do:

Process payroll and maintain employment data for approximately 14,000 active faculty, staff, and students
Strive to attract, recruit, and retain the best talent in the marketplace.
Provide immigration, labor, and tax support required for foreign national faculty and staff to work at Georgia Tech and support employees performing services overseas.
Leverage a market-driven compensation structure to attract and retain employees.
Advise employees and managers regarding work performance and conflict management.

Job Summary

Supervise and coordinate administrative services within a large campus unit. Responsibilities may include administrative affairs related to human resources, purchasing, budgets, financial records, and general clerical support within the unit. Responsible for setting employee goals, assessing employee performance, providing feedback, and recommending pay.

This position will interact consistently with: Unit Management and Staff.
This position typically advises and counsels: Unit Management and Staff.
This position will supervise: Assigned unit administrative personnel.

Responsibilities

Job Duty 1 - Develop and implement unit administrative processes and procedures consistent with overall Institute administrative policy.
Job Duty 2 - Define and communicate administrative staff duties; monitor performance and provide feedback.
Job Duty 3 - Supervise the maintenance of unit financial records.
Job Duty 4 - Oversee unit human resources administration, including transaction processing, time reporting, and records maintenance.
Job Duty 5 - Supervise and coordinate direct administrative support to unit management.
Job Duty 6 - Organize and supervise the unit records management function.
Job Duty 7 - Coordinate unit purchasing activities, including preparation of purchasing documents, ordering and maintaining supplies, etc.
Job Duty 8 - Schedule and organize meetings and other events.
Job Duty 9 - Perform other duties as assigned.

Required Qualifications

Educational Requirements Bachelor's Degree in Business Administration or a related field, or an equivalent combination of education and experience

Required Experience Six to eight years of job-related experience

Preferred Qualifications

Experience mentoring, training, or guiding administrative staff in development.
Exposure to financial and budget-related processes, including expense tracking, purchasing, or reconciliation.
Familiarity with higher education, public-sector, or similarly complex organizational environments.
Advanced proficiency with Microsoft Office Suite and enterprise systems such as Workday.
Experience coordinating projects, tracking workflows, and preparing executive-level communications, reports, and presentations.
Demonstrated ability to manage confidential and sensitive information and exercise appropriate judgment regarding escalation.
Experience coordinating unit-level meetings, events, or programs, including logistics, materials, and follow-up.
Ability to support general building or space coordination, including routine facilities issues and access requests.
Experience supporting unit-level onboarding and offboarding, including coordination with HR, IT, and facilities for access, equipment, and orientation needs.
Ability to identify process improvement opportunities and help standardize workflows to improve efficiency and consistency within the unit.

Proposed Salary

Pay range: Up to $88,673/yr. (Commensurate with Experience)

Knowledge, Skills, & Abilities

Knowledge

Knowledge of executive-level business operations, strategic prioritization, and administrative best practices.
Knowledge of confidentiality standards and protocols for handling highly sensitive executive and organizational information.
Knowledge of executive communications, stakeholder engagement, and cross-functional collaboration.
Knowledge of project coordination, executive calendar management, and organizational systems that support operational efficiency.

Skills

Ability to independently manage competing priorities while exercising sound judgment in a fast-paced executive environment.
Executive calendar management, scheduling, and complex logistics coordination.
Strong written and verbal communication skills, producing concise, executive-ready correspondence and presentations.
Relationship management with senior executives, HR leaders, cross-functional teams, and external partners.

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Equal Employment Opportunity

The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The Institute is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and Institute policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.

Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia ("USG") and Georgia Tech. Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of an individual's race, ethnicity, ancestry, color, religion, sex (including pregnancy), national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.

Other Information