Administrative Manager

Voltage LLC; Timberlake (NC); On-site; USD 85,000 - 110,000; Full time

Job summary

Voltage LLC in North Carolina is seeking an Administrative Manager to oversee all facility-level administrative functions, ensuring efficient plant operations, compliance, and organizational support. You will lead administrative staff, manage document control, and coordinate with production and supply chain, while enforcing policies, improving workflows, and maintaining audit-ready records.

This role requires strong governance, vendor management, and cross-functional collaboration with EHS and

Qualifications

• Bachelor’s degree in Business Administration, Operations, or related field.
• 5–10+ years of administrative or office management experience in a manufacturing environment.
• Experience managing teams and cross-functional coordination.
• Familiarity with ERP systems (e.g., SAP) and document control systems.
• Strong organizational and process management skills.

Responsibilities

• Oversee administrative operations within the manufacturing facility and lead administrative staff.
• Develop and enforce administrative policies and procedures to streamline workflows.
• Coordinate facility services, vendor contracts, and workspace planning.
• Support onboarding logistics, internal communications, and executive-level support.
• Maintain audit-ready documentation and support audits as needed.

Skills

ERP SAP

Document control

Microsoft Office

Leadership

Cross-functional coordination

Education

Bachelor’s degree in Business Administration or related field

Tools

SAP

Document control systems

Job description

About the Role

The Administrative Manager is responsible for overseeing all facility-level administrative functions to ensure efficient plant operations, compliance, and organizational support. This role manages administrative staff, document control, and facility services while acting as a central coordination point between internal departments and external vendors. The position ensures strong governance over documentation, office operations, and internal processes without duplicating core operational or functional responsibilities.

What You’ll Do

• Administrative Operations Management
• Lead and manage all administrative functions within the manufacturing facility
• Supervise administrative staff (Administrative Assistants, Document Control, Reception, Facilities Coordination)
• Establish and maintain efficient administrative processes and workflows
• Ensure timely and accurate support to plant leadership and cross-functional teams
• Develop and enforce administrative policies and procedures

Document Control & Compliance

• Oversee document control processes for SOPs, work instructions, and controlled documentation
• Ensure proper version control, approvals, and distribution of documents across departments
• Maintain audit-ready documentation aligned with quality standards (e.g., ISO, internal audits, customer requirements)
• Support internal and external audits by ensuring documentation accuracy and availability

Facility & Office Services Management

• Oversee facility-related services including maintenance, cleaning, utilities, and office supplies
• Manage third-party vendors and service contracts (janitorial, security, office equipment, etc.)
• Coordinate workspace planning, office layout, and administrative support for production and office teams
• Ensure compliance with workplace standards in coordination with EHS

Cross-Functional Coordination

• Act as the administrative liaison between other departments
• Support onboarding logistics (workspace, system access coordination, documentation)
• Coordinate internal communications, meetings, and executive-level support
• Assist in implementation of company-wide initiatives at the facility level
• Arrange all Travel for employees, hiring candidates and visitors

Data & Reporting

• Support preparation of reports, presentations, and operational summaries for plant leadership
• Maintain records for training, compliance, and facility-related documentation

Cost & Budget Management

• Manage administrative budget (office supplies, services, contracts)
• Identify cost‑saving opportunities without impacting operational efficiency
• Monitor vendor performance and ensure services align with contractual agreements

Supervisory Responsibilities

• Manage Administrative Department related employees including Front Desk personnel

What We’re Looking For

• Bachelor’s degree in Business Administration, Operations, or related field (or equivalent experience)
• 5–10+ years of administrative or office management experience in a manufacturing environment (required)
• Experience managing teams and cross-functional coordination
• Familiarity with ERP systems (e.g., SAP) and document control systems
• Strong organizational and process management skills
• Excellent leadership and team management capabilities
• High attention to detail, especially in documentation and compliance
• Ability to manage multiple priorities in a fast‑paced manufacturing environment
• Strong communication and stakeholder management skills
• Proficiency in Microsoft Office (Excel, Word, PowerPoint)

Additional Information

Work is performed in an office environment. Must have a valid driver’s license with clean driving record. Overtime may be necessary, including weekdays, weekends, and holidays. Applicants must be authorized to work for any employer in the U.S. The Company will not sponsor or take over sponsorship of any employment visa, including without limitation, H-1B, O-1, E-3, TN status, or I-485 job portability or similar immigration processes.

Voltage is a fast-growing company in the renewable energy industry, specializing in innovative electrical balance of system (EBOS) solutions for utility-scale solar projects. For more than a decade, we have supported the development of clean energy infrastructure by delivering high-quality products, engineering expertise, and reliable manufacturing capabilities. Our team works closely with customers to design and produce efficient, scalable solutions that help accelerate the transition to renewable energy. With expanding operations and a commitment to innovation, safety, and operational excellence, Voltage continues to play an important role in powering the future of clean energy.

At Voltage, we believe our people are our greatest asset. We foster a collaborative environment where employees are empowered to contribute ideas, grow professionally, and make a meaningful impact in the global energy transition.